DDA Minutes 9-13-16 (Revised 9-30-16)

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, SEPTEMBER 13, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:04 P.M.

BOARD MEMBERS PRESENT:  Ascione, Burgin, Zenner, Coffey, Johnson, Sieting (L), Yost (L) and Paryani (L).

BOARD MEMBERS ABSENT:  Sanborn

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary).

  1. APPROVAL OF AGENDA: Motion by Burgin, second by Coffey, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES:

Motion by Johnson, second by Burgin, to approve the August 2, 2016 Regular Meeting minutes as presented. All Ayes, motion carried.

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]
  2. PRESENTATION: None
  3. CORRESPONDENCE: None.
  4. COMMITTEE REPORTS
  5.  
  • DDA Director Update
    1. We’re continuing to work with the Brownfield Redevelopment Authority on a project to remove the KLT building and develop six apartments on the second floor of the Cornell building.
    2. We’re assisting DeShano Development in finding another site for their multi-family project in Kalkaska.
    3. We made a presentation to a group of investors from Europe for a major manufacturing facility. The appointment was arranged by the railroad and MEDC.
    4. The “Kalkaska Connects” business after hours is getting traction. The next is tomorrow at 5 PM at Ferrell Gas.
    5. We attended the 131 Corridor Trail Summit. Several user groups attended, and more summits are in the works.
    6. The 131 Corridor cooperative marketing group will continue its efforts to create a brand and formulate a marketing campaign.
    7. The housing study for development of the old Municipal Garage site has been completed, and a possible application for April is anticipated.
    8. We met with a prospective brew pub operator at the Rusco building. The meeting went very well.
    9. I’ll be attending the Regional DDA Forum in Cheboygan on September 26. The emphasis will be on pending TIF legislation.
      1. Motion by Coffey, second by Johnson, to approve for Cash to attend the Regional DDA Forum and DDA will pay registration. A roll call vote was taken: Ayes – Burgin, Coffey, Johnson, Yost, Zenner, and Ascione. Nays – None. Absent – Paryani, Sanborn and Sieting. Motion Carried.
    10. We finalized the Rotary Charities planning and capacity grant.
    11. There is an MDA workshop on October 13 and 14 in Traverse City.

 

 

  • Main Street Program Developer Update
    1. Street Festival was a success. We had quite a few people on a constant basis throughout the day. Either the same people stayed for the entire time or we had a continuous crowd flowing in and out. We spoke to several of the crafters, vendors and food purveyors and it sounded like they had a good day of sales.
    2. I sent a letter to the Editor of both the Review and the Voice to convey our gratitude for the numerous volunteers who helped make our summer events successful.
    3. We had a meeting with Q100 and they would like to help us by advertising our events and Main Street efforts on their radio station. This will be part of their “Giving Back” to the communities of listeners and the support they’ve received. They were very involved in Grayling’s Main Street efforts in achieving the Select Level.
    4. We met with Jason Skeels regarding the new Civic and Community Involvement Class he is teaching this year to all High School Seniors. We will continue our partnership with Jason and KPS as they work through this new class.
    5. Ice Man Cometh is on track. The event is on Saturday, November 5th. They will begin setting up on October 29th, a week before the event.
    6. Our last concert, scheduled for last Saturday, was canceled due to inclement weather.
    7. Cash, Lynnette and I met with Dennis Mansfield, the Review, and Beverly Fields, The Voice, (separately) to provide historical background and updated information regarding the New Library Project. Dennis wrote a wonderful article in the last issue after we had met with him.

 

 

  • Projects & Promotions
    1. Met on August 19
    2. Debriefed Street Festival
      1. Mostly positive responses
      2. Great attendance
      3. Music on Friday night was not right for the audience. We may need similar genre from Saturday’s event for Friday night concert
      4. Discussed changing timeframe to start and end later
      5. Discussed ideas for next year
    3. Community Concert
      1. Final concert for the season
      2. Concessions will be done by the Fair Board
      3. TC Knuckleheads will be there
    4. Additional ideas brought up by board members
      1. Fundraising Event for Camping
      2. Fire Ring/Bonfire on Saturday nights
      3. Create activity in the space
      4. Approach large companies/corporations for Event Sponsorships

 

 

    1. Farmer’s Market Committee
      1. Met on August 19
      2. Market Host Update
        1. Week 10 – 14 Vendors
        2. Week 11 – 12 Vendors
        3. Week 12 – 12 Vendors
        4. Week 13 – 12 Vendors
      3. Discussed number of questions and format for the Vendor and Customer Surveys we will be handing out on August 30
      4. Discussed End of Year – Vendor Appreciation Event
        1. Board is not in agreement with having the event. Will not be funded by the DDA
        2. Board would prefer giving vendors a credit next year for returning vendors
      5. Discussed Bacchanalia Flyers and pricing, too expensive, not within budget

 

    1. Finance Committee Report
      1. Met on August 15
      2. Discussed Executive Directors Service Agreement
        1. New contract to reflect change in salary from $52,000/year to $54,000/year.
        2. Board recommended striking out first sentence of paragraph 1.2
        3. Motion by Coffey, second by Paryani, to accept amended service agreement for DDA Executive Director and appoint Chair Zenner as signator. A roll call vote was taken: Ayes – Paryani, Johnson, Sieting, Yost, Zenner, Ascione, Burgin and Coffey. Nays – None. Absent – Sanborn. Motion Carried.

 

    1. Main Street Committee
      1. Met on August 24
      2. Discussed Main Street in Practice Training
      3. Discussed Redevelopment Ready Community (RRC) and training needed to begin process
      4. Discussed marketing
      5. Look into Main Street & RRC on a parallel path and determine which is best program for Kalkaska

 

  • CURRENT BUSINESS:

 

  1. Bills:
      1. Motion by Johnson, second by Coffey, to approve payment of bills as presented

 

  1. Cash Balance Report: Motion by Coffey, second by Johnson, to accept as presented. All Ayes, motion carried.
  2. Revenue Expenditure Report: Motion by Coffey, second by Johnson, to accept as presented. All Ayes, motion carried.
  3. Approve Resolution 2016-001 to Support Continuation of the Main Street Associate Level Program: Motion by Coffey, second by Johnson, to approve resolution. All Aye, motion carried.
  4. Request Approval to Apply for a SEED Grant with Rotary Charities at 25% Match for Railroad Square Site Development: Discussed Seed Grant. Motion by Sieting, second by Yost, to approve applying for a Rotary Charities SEED Grant. All Ayes, motion carried.
  5. Schedule Design Committee Meeting: Need to draft RFP. Gentelia to send email to schedule a Design Committee Meeting.
  6. Review of DDA By-Laws: All DDA Board Members to review By-Laws and provide any edits and/or feedback at the next meeting.
  1. OLD BUSINESS: None

 

  1. FOR YOUR INFORMATION:
    1. KAIR Canned Food Drive is October 7 & 8
  2. ADJOURN: Meeting adjourned by Chair Zenner at 6:42 PM

Next Meeting – October 4, 2016 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Village Council Minutes 9-26-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, SEPTEMBER 26, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, North and White.

ABSENT: Trustees Ellis, Needham and Sanborn

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Mickey Miller, Dan Johnson, Lon Husbands, Amy Sieting and Dennis Mansfield.

 

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Banko, second by White, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by White, second by North, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES – None

 

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost announced that the Department of Public Safety filled a budgeted position for part-time officer by hiring Cody Gray. Yost stated that Gray is in his early training period.

Yost gave an update on the joint project with the Kalkaska Memorial Health Center involving infrastructure relocation, stating that the wet well and new lift station have been placed.

Yost stated that a pre-construction meeting and bond closing were held for the Rural Development project, with more information to follow.

PRESIDENT’S REPORT

 

President Sieting reminded those in attendance of tonight’s Presidential Debate.

UNFINISHED BUSINESS – None

NEW BUSINESS

 

Consider Adoption of Resolution 2016-032 Iceman Banner – Motion by Banko, second by North, to adopt Resolution 2016-032.  Motion carried on a voice vote.

 

Designate Date and Hours for Trick-or-Treating in the Village – Trick-or-Treating will be held on October 31, 2016 from 5:00 to 8:00 p.m.

 

Authorize Village Clerk to Cast Unanimous Ballet for MML Liability and Property Pool Board of Directors Election – Motion by Banko, second by North, to authorize the Village Clerk to cast ballot.  A voice vote was then taken:  Ayes – Three (3); Nays – One (1).  Motion carried.

 

Consider Adoption of Resolution 2016-033 Resolution of Reprimand – Motion by Banko, second by White, to adopt Resolution 2016-033.  Motion carried on a voice vote.

PUBLIC COMMENT

 

Trustee North thanked reporter Dennis Mansfield for writing a very well-worded article in the local newspaper last week.

 

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:10 p.m.

Angie Koon, Village Clerk

 

DDA Minutes 09-13-16

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, SEPTEMBER 13, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:04 P.M.

BOARD MEMBERS PRESENT:  Ascione, Burgin, Zenner, Coffey, Johnson, Sieting (L), Yost (L) and Paryani (L).

BOARD MEMBERS ABSENT:  Sanborn

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary).

  1. APPROVAL OF AGENDA: Motion by Burgin, second by Coffey, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES:

Motion by Johnson, second by Burgin, to approve the August 2, 2016 Regular Meeting minutes as presented. All Ayes, motion carried.

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]

 

  1. PRESENTATION: None

 

  1. CORRESPONDENCE: None.

 

  1. COMMITTEE REPORTS
  • DDA Director Update
    1. We’re continuing to work with the Brownfield Redevelopment Authority on a project to remove the KLT building and develop six apartments on the second floor of the Cornell building.
    2. We’re assisting DeShano Development in finding another site for their multi-family project in Kalkaska.
    3. We made a presentation to a group of investors from Europe for a major manufacturing facility. The appointment was arranged by the railroad and MEDC.
    4. The “Kalkaska Connects” business after hours is getting traction. The next is tomorrow at 5 PM at Ferrell Gas.
    5. We attended the 131 Corridor Trail Summit. Several user groups attended, and more summits are in the works.
    6. The 131 Corridor cooperative marketing group will continue its efforts to create a brand and formulate a marketing campaign.
    7. The housing study for development of the old Municipal Garage site has been completed, and a possible application for April is anticipated.
    8. We met with a prospective brew pub operator at the Rusco building. The meeting went very well.
    9. I’ll be attending the Regional DDA Forum in Cheboygan on September 26. The emphasis will be on pending TIF legislation.
      1. Motion by Coffey, second by Johnson, to approve for Cash to attend the Regional DDA Forum and DDA will pay registration. A roll call vote was taken: Ayes – Burgin, Coffey, Johnson, Yost, Zenner, and Ascione. Nays – None. Absent – Paryani, Sanborn and Sieting. Motion Carried.
    10. We finalized the Rotary Charities planning and capacity grant.
    11. There is an MDA workshop on October 13 and 14 in Traverse City.

 

  • Main Street Program Developer Update
    1. Street Festival was a success. We had quite a few people on a constant basis throughout the day. Either the same people stayed for the entire time or we had a continuous crowd flowing in and out. We spoke to several of the crafters, vendors and food purveyors and it sounded like they had a good day of sales.
    2. I sent a letter to the Editor of both the Review and the Voice to convey our gratitude for the numerous volunteers who helped make our summer events successful.
    3. We had a meeting with Q100 and they would like to help us by advertising our events and Main Street efforts on their radio station. This will be part of their “Giving Back” to the communities of listeners and the support they’ve received. They were very involved in Grayling’s Main Street efforts in achieving the Select Level.
    4. We met with Jason Skeels regarding the new Civic and Community Involvement Class he is teaching this year to all High School Seniors. We will continue our partnership with Jason and KPS as they work through this new class.
    5. Ice Man Cometh is on track. The event is on Saturday, November 5th. They will begin setting up on October 29th, a week before the event.
    6. Our last concert, scheduled for last Saturday, was canceled due to inclement weather.
    7. Cash, Lynnette and I met with Dennis Mansfield, the Review, and Beverly Fields, The Voice, (separately) to provide historical background and updated information regarding the New Library Project. Dennis wrote a wonderful article in the last issue after we had met with him.

 

 

  • Projects & Promotions
    1. Met on August 19
    2. Debriefed Street Festival
      1. Mostly positive responses
      2. Great attendance
      3. Music on Friday night was not right for the audience. We may need similar genre from Saturday’s event for Friday night concert
      4. Discussed changing timeframe to start and end later
      5. Discussed ideas for next year
    3. Community Concert
      1. Final concert for the season
      2. Concessions will be done by the Fair Board
      3. TC Knuckleheads will be there
    4. Additional ideas brought up by board members
      1. Fundraising Event for Camping
      2. Fire Ring/Bonfire on Saturday nights
      3. Create activity in the space
      4. Approach large companies/corporations for Event Sponsorships
    1. Farmer’s Market Committee
      1. Met on August 19
      2. Market Host Update
        1. Week 10 – 14 Vendors
        2. Week 11 – 12 Vendors
        3. Week 12 – 12 Vendors
        4. Week 13 – 12 Vendors
      3. Discussed number of questions and format for the Vendor and Customer Surveys we will be handing out on August 30
      4. Discussed End of Year – Vendor Appreciation Event
        1. Board is not in agreement with having the event. Will not be funded by the DDA
        2. Board would prefer giving vendors a credit next year for returning vendors
      5. Discussed Bacchanalia Flyers and pricing, too expensive, not within budget

 

    1. Finance Committee Report
      1. Met on August 15
      2. Discussed Executive Directors Service Agreement
        1. Board recommended striking out first sentence of paragraph 1.2
        2. Motion by Coffey, second by Paryani, to accept amended service agreement for DDA Executive Director and appoint Chair Zenner as signator. A roll call vote was taken: Ayes – Paryani, Johnson, Sieting, Yost, Zenner, Ascione, Burgin and Coffey. Nays – None. Absent – Sanborn. Motion Carried.

 

    1. Main Street Committee
      1. Met on August 24
      2. Discussed Main Street in Practice Training
      3. Discussed Redevelopment Ready Community (RRC) and training needed to begin process
      4. Discussed marketing
      5. Look into Main Street & RRC on a parallel path and determine which is best program for Kalkaska

 

  • CURRENT BUSINESS:

 

  1. Bills:
      1. Motion by Johnson, second by Coffey, to approve payment of bills as presented

 

  1. Cash Balance Report: Motion by Coffey, second by Johnson, to accept as presented. All Ayes, motion carried.
  2. Revenue Expenditure Report: Motion by Coffey, second by Johnson, to accept as presented. All Ayes, motion carried.
  3. Approve Resolution 2016-001 to Support Continuation of the Main Street Associate Level Program: Motion by Coffey, second by Johnson, to approve resolution. All Aye, motion carried.
  4. Request Approval to Apply for a SEED Grant with Rotary Charities at 25% Match for Railroad Square Site Development: Discussed Seed Grant. Motion by Sieting, second by Yost, to approve applying for a Rotary Charities SEED Grant. All Ayes, motion carried.
  5. Schedule Design Committee Meeting: Need to draft RFP. Gentelia to send email to schedule a Design Committee Meeting.
  6. Review of DDA By-Laws: All DDA Board Members to review By-Laws and provide any edits and/or feedback at the next meeting.
  7. OLD BUSINESS: Non
  8. FOR YOUR INFORMATION:
    1. KAIR Canned Food Drive is October 7 &
  9. ADJOURN: Meeting adjourned by Chair Zenner at 6:42 PM

Next Meeting – October 4, 2016 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Village Council Minutes Special Meeting 9-15-16

VILLAGE OF KALKASKA

MINUTES OF A SPECIAL COUNCIL MEETING HELD ON THURSDAY, SEPTEMBER 15, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 5:30 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham, North and White.

ABSENT: Trustee Sanborn

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Helen Artress, Department of Public Safety Administrative Assistant.

PUBLIC PRESENT: Mickey Miller

APPROVAL OF SPECIAL AGENDA

Motion by White, second by North, to approve the agenda as presented. Motion carried on a voice vote.

 

CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION ( CLOSED SESSION PER SECTION 15.268 (e) OF THE OPEN MEETINGS ACT

 

Motion by Needham, second by Banko, to enter into closed session per Section 15.268 (e) of the Open Meetings Act for consideration of trial or settlement strategy with counsel regarding pending litigation. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – Trustee Sanborn.  Motion carried.  Closed Session began at 5:31 p.m.

RETURN TO OPEN SESSION

Motion by Banko, second by Needham, to return open session. Motion carried on a voice vote.  Open session resumed at 6:11 p.m.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:11p.m.

Recorded By: Angie Koon, Village Clerk

Village Council Minutes 9-12-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, SEPTEMBER 12, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Needham, North and White.

ABSENT: Trustees Banko, Ellis and Sanborn

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant.

PUBLIC PRESENT: Denise Kelly, Lon Husbands, Clyde Johnson, Mickey Miller, Kevin Rogols, Gayenell Gentelia, Cash Cook, Amy Sieting, Patty Cox, Jeff Jocks and Dennis Mansfield

President Sieting started with a prayer and led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee White requested that item 12 (Consideration of Trial or Settlement Strategy with Counsel Regarding Pending Litigation) be moved to just after item 3 (Consent Agenda).

Motion by White, second by North, to approve as amended. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Needham, second by North, to approve as presented. Motion carried on a voice vote.

Counsel was not yet present at this time. President Sieting stated he would proceed with the agenda until counsel arrived.

PRESENTATIONS

  • Discussion by Clyde Johnson of Gosling Czubak on SAW Grant Opportunity – Johnson reported that the Village received SAW grant approval from the State of Michigan.       Johnson explained that this grant covers the evaluation of the Village’s entire sewer system.       Johnson presented a proposal and contract from Gosling Czubak for assistance, and reviewed the services to be provided. Johnson also stated that the grant provides for work performed by Village employees, and all work pertaining to the grant must be completed three years from the formal grant award.

Lon Husbands asked whether the sewer system would be televised. Johnson replied that it would,

with Gosling Czubak to prepare necessary documents to bid out this work.

Motion by Needham, second by North, to approve the contract for services with Gosling Czubak

and authorize President Sieting to sign. A roll call vote was then taken:  Ayes – President Sieting

and Trustees Needham, North and White; Nays – None; Absent – Trustees Banko, Ellis and Sanborn. Motion carried.

PUBLIC COMMENT – None

BILLS

Motion by North, second by White, to pay the bills as presented in the amount of $165,266.41. A roll call vote was then taken:  Ayes – President Sieting and Trustees Needham, North and White; Nays – None; Absent – Trustees Banko, Ellis and Sanborn.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Public Works Committee – Trustee White stated that the committee discussed the SAW Grant opportunity, which was already presented by Clyde Johnson of Gosling Czubak.

White reported that the committee also discussed an addendum to a previously adjusted utility bill at 305 Court Street. Motion by White, second by North, to approve a sewer usage credit in the amount of $100.80 for 305 Court Street.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Needham, North and White; Nays –None; Absent – Trustees Banko, Ellis and Sanborn.  Motion carried.

White stated the committee also reviewed a Surplus Property Disposal Policy draft presented by Manager Yost. Motion by White, second by Needham, to adopt the Surplus Property Disposal Policy as presented.  Motion carried on a voice vote.

Finance Committee – Trustee North stated that the committee reviewed payroll reconciliations, current invoices, monthly payroll registers, bank reconciliations and journal entries with no problems found.

North stated the committee also discussed the possibility of accepting debit/credit cards for utility bill payments. Per the recommendation by the Village Treasurer, the Finance Committee will not be exploring this option any further at this time.

North advised that the committee planned to discuss utilization of the Center for Priority-Based Budgeting Model, but this discussion will be postponed until a later date.

CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION (POSSIBLE CLOSED SESSION PER SECTION 15.268 (e) OF THE OPEN MEETINGS ACT

Motion by Needham, second by North, to enter into closed session per Section 15.268 (e) of the Open Meetings Act for consideration of trial or settlement strategy with counsel regarding pending litigation. A roll call vote was then taken:  Ayes – President Sieting and Trustees Needham, North and White; Nays – None; Absent – Trustees Banko, Ellis and Sanborn.  Motion carried.  Closed Session began at 6:20 p.m.

RETURN TO OPEN SESSION

Motion by White, second by North, to return to open session. Motion carried on a voice vote.  Open Session resumed at 6:25 p.m.

Village attorney Jeff Jocks explained that the statute requires a 2/3 vote of Village Council to enter into closed session for this topic. There were insufficient members present, and no discussion took place in closed session.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The August 2016 was presented by Lieutenant Artress. Artress thanked President Sieting for the 9/11 Ceremony which was held at Railroad Square.

CLEAN WATER REPORT

The August 2016 report was provided.

MANAGER’S REPORT

Manager Yost gave an update on the joint project with the Kalkaska Memorial Health Center, involving infrastructure relocation and right-of-way abandonment. Trustee Needham asked for the purpose of the wet well, which Manager Yost advised was being installed.  Yost provided an explanation.

PRESIDENT’S REPORT

President Sieting stated that the 9/11 Ceremony held at Railroad Square was well-attended and expressed appreciation to Kevin Crawford for planning the event.

Sieting requested citizens to be aware of what is going on in the community, and urged them to call the police if they observe something that does not seem right.

Trustee Needham announced that a political forum involving local candidates will be held on October 4, 2016 at 6:00 p.m. at the Kalkaska High School auditorium.

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2016-031 Michigan Main Street Program Support – Motion by White, second by Needham, to adopt Resolution 2016-031.  Motion carried on a voice vote.

Consider Participation in and Approval of Funds for (2) Planning Grants from Networks Northwest for Village Master Plan and Village Recreation Plan (up to $4,000.00) – DDA Director Cash Cook advised that the DDA has obtained a Project Grant for Planning from Networks Northwest.  Cook explained that the grant will encompass assistance with drafting five plans, including the Village Recreation Plan and the Village Master Plan.

Motion by Needham, second by North, to authorize up to $4,000.00 for Planning Grants from Networks Northwest. A roll call vote was then taken:  Ayes – President Sieting and Trustees Needham, North and White; Nays – None; Absent –Trustees Banko, Ellis and Sanborn.  Motion carried.

PUBLIC COMMENT

Denise Kelly inquired about Mr. Jocks’ role as legal counsel for the Village. Manager Yost replied that Mr. Jocks serves as legal counsel for all healthcare litigation cases.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:40 p.m.

 

Recorded By: Angie Koon, Village Clerk

Village Council Minutes 8-22-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, AUGUST 22, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:10 p.m.

PRESENT: President Sieting and Trustees Banko, Needham, North and White.

ABSENT: Trustees Ellis and Sanborn

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Amy Sieting, Mickey Miller, Lon Husbands, Ann Kirtley, Jeff Jocks, Kevin Rogols, Mike Winter, Connie Winter, Patty Bury, Dennis Mansfield, Vickie Wolfe, Dave Wolfe, Dan Johnson, Dan Newell and Deborah Newell.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Banko, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Needham, second by North, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Trustee Needham stated that, as a result of the decision to transition to Hard Cap for insurance benefits, the committee established a proposed Hard Cap budget. Needham advised that the Cafeteria Plan will enable employees to select which coverage plan best fits their needs.  Needham stated the committee reviewed proposed plans that will be available to employees through Priority Health.  It was stated that there would be no cost savings to the Village should they choose to remain with Blue Cross Blue Shield as a carrier.  Discussion took place on the proposed budget.  Needham stated that the committee considered both the Village and the employees when determining this budget.  Needham advised that the Hard Cap and Cafeteria Plan effective date will be December 1, 2016.

Motion by Needham, second by White, to adopt the Hard Cap budget for insurance as presented. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – None; Absent – Trustees Ellis and Sanborn.  Motion carried.

Police Committee – President Sieting stated that the committee discussed the purchase of police vehicles and other equipment for the department.  Sieting reported that two vehicles will be purchased through a hybrid grant from Rural Development.  Sieting also pointed out that the cost of the selected vehicles came in under the budgeted amount.  Discussion took place on the need for police vehicles.

Motion by North, second by Needham, to allow the Director of the Kalkaska Department of Public Safety to move forward in the purchase process of (2) 2011 used police vehicles from Classic Automobile Co. Inc. out of Largo, FL. The police vehicle purchase process will further include the purchasing of vehicle equipment, while staying within the already approved 2016 KDPS budgeted amount of $42,000.00.  The police vehicle purchase should also stay within the requirements needed to obtain the Rural Development grant that has already been approved by Rural Development.

A roll call vote was then taken: Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – None; Absent – Trustees Ellis and Sanborn.  Motion carried.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost gave an update on the joint project with the Kalkaska Memorial Health Center, involving infrastructure relocation and right-of-way abandonment. KMHC Administrator Kevin Rogols advised that the work is progressing.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2016-028 Rural Development Water Loan – Motion by Needham, second by North, to adopt Resolution 2016-028.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – None; Absent – Trustees Ellis and Sanborn.  Motion carried.

Consider Adoption of Resolution 2016-029 Rural Development Sewer Loan #1 – Motion by White, second by Needham, to adopt Resolution 2016-029.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – None; Absent – Trustees Ellis and Sanborn.  Motion carried.

Consider Adoption of Resolution 2016-030 Rural Development Sewer Loan #2 – Motion by North, second by Banko, to adopt Resolution 2016-030.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – None; Absent – Trustees Ellis and Sanborn.  Motion carried.

Consider Adoption of Ordinance 2016-010 Amendment to Ord. 2016-002 (Kalkaska Sewer Bond) – Motion by Banko, second by North, to adopt Ordinance 2016-010.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – None; Absent – Trustees Ellis and Sanborn.  Motion carried.

PUBLIC COMMENT

Manager Yost stated that the closing on the Rural Development loan should take place in mid to late September. Yost also stated he hopes that work on some of the water improvements will begin soon.

CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION (POSSIBLE CLOSED SESSION PER SECTION 152.268 (8) (e) OF THE OPEN MEETINGS ACT

Motion by White, second by Needham, to go into closed session per Section 152.268(8) (e) of the Open Meetings Act for consideration of trial or settlement strategy with counsel regarding pending litigation.   A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – None; Absent – Trustees Ellis and Sanborn.  Motion carried.  Closed Session began at 6:35 p.m.

RETURN TO OPEN SESSION

Motion by Needham, second by Banko, to return to Open Session. Motion carried on a voice vote.  Open Session resumed at 7:43 p.m.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:43 p.m.

Angie Koon, Village Clerk

Special Village Council Meeting 9-15-16

Please be advised of a special Village Council meeting taking place on Thursday, September 15, 2016 at 5:30 p.m.  The meeting will be held at the Village Office located at 200 Hyde Street, Kalkaska, Michigan 49646 for consideration of trial or settlement strategy with counsel regarding pending litigation (Closed Session per Section 15.268(e) of the Open Meetings Act).

Brownfield Redevelopment Authority Minutes 9-8-16

VILLAGE OF KALKASKA

BROWNFIELD REDEVELOPMENT AUTHORITY

 

MINUTES OF A REGULAR MEETING HELD ON THURSDAY, SEPTEMBER 8, 2016 IN THE VILLAGE OF KALKASKA COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

  1. CALL TO ORDER: The Village of Kalkaska Brownfield Redevelopment Authority regular meeting was called to order by Chair Neuhardt at 9:00 a.m.

BOARD MEMBERS PRESENT:  Chair Neuhardt, Mark Avery, Kevin Rogols and Valerie Thornburg

BOARD MEMBERS ABSENT: Don Kessel

PUBLIC PRESENT:  Cash Cook, Mac McClelland and Gayenell Gentelia

  • APPROVAL OF REGULAR AGENDA: Motion by Rogols, second by Avery, to approve the agenda as presented. Motion carried on a voice vote.

 

  • APPROVAL OF MINUTES:  
  • August 4, 2016 Regular Meeting – Motion by Avery, second by Thornburg, to approve the minutes as presented. Motion carried on a voice vote.

 

  • PUBLIC COMMENT: DDA Director Cash Cook advised that the DDA has obtained a Planning and Capacity Grant from Rotary Charities for several activities. The item of most interest to the Brownfield Redevelopment Authority is the creation of a Kalkaska Economic Alliance, which will formalize the economic development process. Cook stated that Rotary Charities will contribute $5,000.00 for this action item. Cook stated that the grant also includes a professional design for the property known as Railroad Square, as this is the next step in the process since public input has already been obtained on the desired use for this property.

 

 

Brief discussion took place regarding land banks. It was stated that there may be a way for the Kalkaska Brownfield Redevelopment Authority to act on behalf of the County without creating a County-wide Brownfield Authority.

 

  • CORRESPONDENCE: Chair Neuhardt stated he submitted the Brownfield report for year ending 2015. There were no activities in 2015.

 

 

  • UNFINISHED BUSINESS: None

 

 

  • CURRENT BUSINESS
    • Update from Mac McClelland of Otwell Mawby on Cornell Building Brownfield Plan:

 

 

  • FOR YOUR INFORMATION: None

 

 

  1. PUBLIC COMMENT: DDA Director Cash Cook gave an update on the Walmart project, stating that they are currently awaiting the completion of final Traffic Impact Study data. Cook also stated that all permits with deadlines have been extended, and there is no estimated construction date at this time.
  • BOARD COMMENTS: None

 

 

 

Recorded By: Angie Koon, Village Clerk

Planning Commission Minutes 9-1-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

SEPTEMBER 1, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Jordan (left at 6:55 p.m.), Burgin (arrived at 6:15 p.m.), Baxter, Dupuie (left at 6:30 p.m.), Yost and White.

ABSENT: Sieting

PUBLIC PRESENT: Mickey Miller

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Jordan, second by White, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

August 4, 2016 Regular Meeting: Motion by Baxter, second by Dupuie, to approve as presented.  Motion carried on a voice vote.

SITE PLAN REVIEWS: None

COMMITTEE REPORTS

  • Historical District Study Committee: No report.

 

UNFINISHED BUSINESS

 

  • Continue Review of Proposed Amendments to Chapter 152 (Zoning Code) of Village Code of Ordinances:       Yost announced that the Village is working on obtaining a Ready Community Grant, which will assist to provide technical support for the revision of the Master Plan, Recreation Plan and Zoning Code. The Zoning Code is being corrected in the meantime. Yost presented changes implemented as a result of last month’s suggestions.

 

 

Review of the Zoning Code resumed. Discussion took place regarding the minimum site plan size requiring approval by the Planning Commission.  Burgin stated he believes that the Planning Commission should have more input on projects within the Village, and would like to see all site plans come before the board.  This item will be discussed further at the next meeting.

 

CURRENT BUSINESS

  • Expenditure Report: Motion by White, second by Baxter, to accept as presented. Motion carried on a voice vote. 

 

PUBLIC COMMENT

Discussion took place regarding the Property Beautification Awards. Burgin suggested recognizing past winners with some sort of award that is viewable from the road as a means of re-engaging the property owners.  Yost asked whether these awards had been exhausted.  This will be revisited in the spring.

Yost announced that the site plan from DeShano Development was withdrawn, and they hope to research other possible sites in the Village for the proposed apartment complex.

ADJOURNMENT

Motion by Baxter, second by White, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 7:00 p.m.

Recorded by: Angie Koon, Village Clerk

ZBA Minutes 8-22-16

VILLAGE OF KALKASKA

MINUTES OF A ZONING BOARD OF APPEALS MEETING HELD ON MONDAY, AUGUST 22, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 5:30 p.m.

PRESENT: President Sieting and Trustees Banko, Needham, North and White.

ABSENT:      Trustees Ellis and Sanborn

STAFF PRESENT: Scott Yost, Village Manager; Angie Koon, Village Clerk; Helen Artress, Department of Public Safety Administrative Assistant.

PUBLIC PRESENT: Mike Winter, Connie Winter, Mary Lou Stuck, Joyce Tanner, Vicki Hogerheide, Kyle Hogerheide, Doug Walter, Laura Latham, Lon Husbands, Trent Yanz, Timberlie Yanz, Ron Strong, Heather Arnold, David Hogerheide, Christine Vacha, Amanda Vacha, Jeff Fitch, Harold Eickholt, Bernadette Eickholt, Al Jordan, Dave Wolfe, Vickie Wolfe, Penny Berry, Ken Berry, Dave Johnson and Rhonda Headapohl.

PUBLIC HEARING – PETITION TO AMEND THE ZONING ORDINANCE – Request from DeShano Development to Amend the Zoning Ordinance by Re-Zoning the Property Located at 420 West Street from R-1 to R-3.

Motion by White, second by Needham, to open the Public Hearing. Motion carried on a voice vote. The Public Hearing was opened at 5:31 p.m.

President Sieting read a letter from Christine Vacha, the property owner of 530 Third Street, opposing the Petition to Amend the Zoning Ordinance.

  1. Vicki Hogerheide read a statement detailing why she opposes the re-zoning request. Hogerheide stated that multi-family housing is not in the neighborhood’s best interest. Hogerheide pointed out that there are lots in the Village with the correct zoning already in place for this type of housing, but the developer would have to pay more for property in areas zoned as R-3. Hogerheide also stated that home value would decline with the placement of multi-family housing. Hogerheide further stated that she had issues in the past with residents of subsidized housing. Hogerheide recited the intent of an R-1 zone per the Village Code of Ordinances, and stated she feels that approving this request would be discriminating against the homeowners who were required to meet the requirements of the R-1 zone. Finally, Hogerheide stated that the Village will lose residents’ trust if the request is approved.
  2. Lon Husbands, homeowner at 506 Second Street, stated he is also against the re-zoning request. Husbands stated he believes that property value will decrease with the addition of multi-family housing at the proposed location. Husbands asked whether Rivers Edge Apartments and the apartment complex located on West Street are required to show proof that they provide low-income housing.
  3. Harold Eickholt stated he echoes both Hogerheide and Husband’s sentiments. Eickholt also stated that homeowners invested money in their property, and purchased homes in the R-1 district under the assumption that the property classification would remain zoned as R-1. Eickholt stated he feels that the neighbors would not be known with the addition of a 28-unit apartment building; and that there is no neighborhood if you do not know your neighbors.
  4. Dan Newell introduced himself as an adjacent property owner to the proposed apartment complex. Newell stated he has concerns with the increase of traffic that the apartment complex would create. Newell also stated he feels the resale value of homes would decline, and homeowners would suffer a hardship if this parcel is re-zoned.
  5. Kalkaska Township Supervisor Michael Winter expressed concern as the parcel in question borders the cemetery, and fencing would have to be addressed. Winter stated he opposes the request as he feels the addition of an apartment complex in this area would increase traffic. Winter also pointed out that the parcels surrounding the property in question, which are zoned as R-1, are not proposed to be re-zoned and would become useless as such.
  6. Lon Husbands asked for the zoning classification of Level Acres. The zoning map was consulted.
  7. Trent Yanz of 504 Third Street urged the Village not to approve this request due to the increased traffic an apartment complex would bring.
  8. Laura Latham expressed concern over the partial street closure near the Kalkaska Memorial Health Center, and what burden this may place on the surrounding streets.
  9. Deborah Newell stated she and her husband bought the property at 502 West Street in 1980, and had a mobile home in place there at the time. Newell stated the home did not meet the size requirement for the R-1 district, and they were threatened with legal action if adequate footing was not added to the home. While they still own the property, they no longer reside there.
  10. Jeff Fitch stated he appreciates the Council holding the Public Hearing. Fitch stated that he was contacted by a surrounding property owner who advised he was not aware of the Public Hearing, and opposes the re-zoning request.
  11. Manager Yost stated that spot zoning should be avoided at all costs. Yost also stated that the Village takes the Zoning Ordinance very seriously to protect property value.
  12. Ron Strong of 713 Fourth Street stated he feels the current zoning should be retained at the location in question. Strong asked whether the zoning map was drafted based on the Village Master Plan. Manager Yost responded that the Master Plan is only a suggestion for proposed land usage.
  13. David Hogerheide stated that he opposes the petition to amend the zoning ordinance.
  14. Heather Arnold introduced herself as a representative of applicant DeShano Development, and advised that she appreciates the public’s input. Arnold stated that the proposed re-zoning of the property to R-3 does fit its intended use, and pointed out there is a need for this type of development in the Village. Arnold further stated that they will work closely with Michigan State Housing and Development Authority to monitor tenants’ income. Arnold advised that if the request is denied, future Master Plan approval may dictate a zoning classification change at this location.

Motion by Banko, second by North, to close the Public Hearing.  Motion carried on a voice vote.  The Public Hearing was closed at 6:00 p.m.

CONSIDER ACTION ON PETITION TO AMEND THE ZONING ORDINANCE Motion by Banko, second by White, to not approve the request to amend the zoning ordinance. A roll call vote was then taken: Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – None; Absent – Trustees Ellis and Sanborn. Motion carried.

ADJOURNMENT

With no further business coming before this Zoning Board of Appeals, the meeting was adjourned by President Sieting at 6:05 p.m.

Angie Koon, Village Clerk