VILLAGE OF KALKASKA
MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JULY 11, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.
CALL TO ORDER/ROLL CALL
President Sieting called the meeting to order at 6:00 p.m.
PRESENT: President Sieting and Trustees Banko, Ellis (arrived at 6:07 p.m.), Needham, North, Sanborn and White.
STAFF PRESENT: Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Mark Baars Clean Water Plant Supervisor; Denny Corrado, Compliance Officer.
PUBLIC PRESENT: Heather Arnold, Deb Hill, JoAnn DeGraaf, Dan Johnson, Mickey Miller, Amy Sieting, Cash Cook, Susan Hunt, Dennis Hunt, Brent Torrey, Becky Garrock, Steve Patterson and Connie Patterson.
Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.
APPROVAL OF REGULAR AGENDA
Motion by Sanborn, second by White, to approve as presented. Motion carried on a voice vote.
Motion by North, second by Banko, to approve as presented. Motion carried on a voice vote.
PUBLIC COMMENT – None
PRESENTATIONS – None
Motion by North, second by Banko, to pay the bills as presented in the amount of $112,312.24. A roll call vote was then taken: Ayes – President Sieting and Trustees Banko, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Ellis (arrived late). Motion carried.
REPORTS FROM COUNCIL COMMITTEES
Personnel Committee – Trustee Needham reported that the committee reached a tentative agreement with the POLC for their March 1, 2016-February 28, 2019 contract. Needham explained the Cafeteria Plan to which the Village is transitioning for its insurance benefits, and stated the Village will no longer be tied to a specific insurance carrier. Needham stated that there was give and take on both sides when negotiating the tentative contract.
Discussion took place regarding the proposed weekly pay frequency for police officers. Trustee Banko reminded Council of the decision to change non-union and DPW union employees to bi-weekly pay, with the understanding that police officers would follow suit when their contract came up for renewal. Trustee Ellis stated that having all employees on a bi-weekly pay schedule would be a cost-saving measure for the Village. Trustee Needham pointed out that not every contract is settled the same, and stated the committee did not feel this issue should hold up resolving the contract any further.
Motion by Needham, second by Sanborn, to accept the POLC contract as presented. A roll call vote was then taken: Ayes – President Sieting and Trustees Needham, North, Sanborn and White; Nays – Trustees Banko and Ellis; Absent – None. Motion carried.
Trustee Needham announced that the committee will be meeting on July 14, 2016 at 4:00 p.m. to discuss insurance benefits.
Parks and Recreation Committee – Trustee White stated the committee discussed the placement of bicycle racks at Chalker Park and the Mill Pond. White stated the committee also discussed a grant opportunity for improvements at Chalker Park, as well as holding a fall clean-up at the park.
Finance Committee – Trustee North stated that the committee reviewed payroll reconciliations, current invoices, monthly payroll registers, bank reconciliations and journal entries with no problems found.
North stated the committee also discussed wage increases for non-union employees per the adopted budget for fiscal year ending 2/28/2017 as it has not yet been addressed by the Personnel Committee. North stated he would like to attempt to establish an annual raise for these employees, so that increases are not dependent upon when the appropriate committee has time to meet. North advised that a resolution could then be passed prior to budget adoption for each year the Council chose not to issue such raises.
Motion by North, second by Sanborn, to approve a 2% increase as budgeted for Mark Baars, Brendon Wolf, Helen Artress, Nick Blasko, Angie Koon and Jennifer Standerfer retro-active to March 1, 2016. A roll call vote was then taken: Ayes – President Sieting and Trustees Needham, North, Sanborn and White; Nays – Trustees Banko and Ellis; Absent – None. Motion carried.
REPORTS FROM VILLAGE OFFICERS
TheJune 2016 was presented by Lieutenant Artress.
CLEAN WATER REPORT
The June 2016 report was presented by Clean Water Plant Supervisor Mark Baars.
Manager Yost stated there was a water main break occurred Sunday, July 10, 2016 on Third Street. The repair was done by the Village DPW on the same day. Yost stated the main will be replaced under the upcoming Rural Development project.
Yost announced that the Rural Development projects went to bid, with bids being due on July 27, 2016. Yost explained that there are four separate contracts being issued for the projects.
Yost stated that the Village was approached by DeShano Development Company regarding the possible construction of a 28-unit, income-rated housing complex on West Street. Yost stated that the Council will consider the adoption of a PILOT (Payment in Lieu of Taxes) Ordinance for this complex under New Business. DDA Director Cash Cook introduced Heather Arnold of DeShano. Arnold stated that they have been looking at possible sites in the Village for some time, and explained that the PILOT Ordinance would assist them with their competitive application to MISHDA (Michigan State Housing Development Authority). Yost announced that DeShano will also need to submit a Petition to Amend the Zoning Ordinance, as well as apply for site plan approval, and the PILOT Ordinance is only the first step in the process.
Yost reported that a fence was constructed at 109 Fourth Street, the site of the old Village Office, for liability purposes at no cost to the Village.
Yost presented recommendations for utility bill adjustments for Galea Investments, Mark Holston, and Mobile Home Estates. Motion by Banko, second by Needham, to approve bill adjustments as presented. A roll call vote was then taken: Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None. Motion carried.
PRESIDENT’S REPORT – None
UNFINISHED BUSINESS – None
Consider Adoption of Ordinance 2016-009 Kalkaska Sands Apartments PILOT – Motion by Banko, second by White, to adopt Ordinance 2016-009. A roll call vote was then taken: Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None. Motion carried.
Schedule Public Hearing for Approval of Brownfield Plan (Cornell/KLT Redevelopment Project) – Motion by Needham, second by Sanborn, to schedule the Public Hearing for the August 8, 2016 Council meeting. Motion carried on a voice vote.
Dan Johnson announced that the Kalkaska Memorial Health Center will be increasing its number of full-time employees with the 2017 fiscal budget.
Business owner Becky Garrock addressed Council regarding a 2-hour parking sign which was removed from in front of her business on Fourth Street. President Sieting read a letter from Garrock detailing her contacts with Village officials regarding this sign, the enforcement of 2-hour parking in the Village and her desire to have the sign replaced. Garrock stated the issue stemmed from a tenant of a neighboring apartment building parking in front of the salon in violation of the 2-hour time restriction. Garrock explained that this limits parking for her salon customers, some of whom are handicapped and require parking close to the building. Garrock questioned why, it seems, the needs of one person are being put before the needs of many.
Steve Patterson identified himself as the owner of a computer store on Fourth Street, who resides in the apartment upstairs from his business. Patterson read a statement detailing his dealings with Garrock. Patterson stated that he contacted Village President Sieting after receiving a visit from Village officials, and continues to receive phone calls from Garrock.
President Sieting stated that the sign was removed because no Ordinance could be located governing the 2-hour parking restriction at this location. Garrock then asked about other similar signs which were not removed. Manager Yost stated that signs placed on US131 are governed by MDOT.
President Sieting stated that municipalities should not get involved with disputes between neighbors, but offered to host a meeting between the two parties at the Village Office to resolve the issue themselves. Manager Yost stated he could also propose a resolution governing the placement of a 2-hour parking sign on Fourth Street.
Trustee Ellis agreed it is not the Village’s position to get involved in personal matters. Ellis asked why all signs in question were not removed. Ellis further asked whether 2-hour parking has been and will be enforced in the Village.
Trustee Banko agreed that parking downtown is an issue, and feels that the Village should do anything it can to assist business owners to make businesses productive.
Kalkaska County Clerk Deborah Hill introduced herself and reviewed her background. Hill stated she has been working very hard for the citizens of Kalkaska County. Hill advised she has recently increased her work load and reduced staff to manage the office more efficiently. Hill stated she appreciates the support of the residents.
Kalkaska County Register of Deeds JoAnn DeGraaf introduced herself, who stated that she too has made many changes in the office to increase efficiency. DeGraaf reviewed the improvements made, as well as new duties the office has taken on, over the past few years. DeGraaf stated that she is invested in the community, and asked for citizens’ support.
With no further business coming before this Council, President Sieting adjourned the meeting at 7:25 p.m.
Recorded By: Angie Koon, Village Clerk