Village Council Minutes 7-11-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JULY 11, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis (arrived at 6:07 p.m.), Needham, North, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Mark Baars Clean Water Plant Supervisor; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Heather Arnold, Deb Hill, JoAnn DeGraaf, Dan Johnson, Mickey Miller, Amy Sieting, Cash Cook, Susan Hunt, Dennis Hunt, Brent Torrey, Becky Garrock, Steve Patterson and Connie Patterson.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Sanborn, second by White, to approve as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by North, second by Banko, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

Motion by North, second by Banko, to pay the bills as presented in the amount of $112,312.24. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Ellis (arrived late).  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Trustee Needham reported that the committee reached a tentative agreement with the POLC for their March 1, 2016-February 28, 2019 contract.  Needham explained the Cafeteria Plan to which the Village is transitioning for its insurance benefits, and stated the Village will no longer be tied to a specific insurance carrier.  Needham stated that there was give and take on both sides when negotiating the tentative contract.

Discussion took place regarding the proposed weekly pay frequency for police officers. Trustee Banko reminded Council of the decision to change non-union and DPW union employees to bi-weekly pay, with the understanding that police officers would follow suit when their contract came up for renewal.  Trustee Ellis stated that having all employees on a bi-weekly pay schedule would be a cost-saving measure for the Village.  Trustee Needham pointed out that not every contract is settled the same, and stated the committee did not feel this issue should hold up resolving the contract any further.

Motion by Needham, second by Sanborn, to accept the POLC contract as presented. A roll call vote was then taken:  Ayes – President Sieting and Trustees Needham, North, Sanborn and White; Nays – Trustees Banko and Ellis; Absent – None. Motion carried.

Trustee Needham announced that the committee will be meeting on July 14, 2016 at 4:00 p.m. to discuss insurance benefits.

Parks and Recreation Committee – Trustee White stated the committee discussed the placement of bicycle racks at Chalker Park and the Mill Pond.  White stated the committee also discussed a grant opportunity for improvements at Chalker Park, as well as holding a fall clean-up at the park.

 

Finance Committee – Trustee North stated that the committee reviewed payroll reconciliations, current invoices, monthly payroll registers, bank reconciliations and journal entries with no problems found.

North stated the committee also discussed wage increases for non-union employees per the adopted budget for fiscal year ending 2/28/2017 as it has not yet been addressed by the Personnel Committee. North stated he would like to attempt to establish an annual raise for these employees, so that increases are not dependent upon when the appropriate committee has time to meet.  North advised that a resolution could then be passed prior to budget adoption for each year the Council chose not to issue such raises.

Motion by North, second by Sanborn, to approve a 2% increase as budgeted for Mark Baars, Brendon Wolf, Helen Artress, Nick Blasko, Angie Koon and Jennifer Standerfer retro-active to March 1, 2016. A roll call vote was then taken:  Ayes – President Sieting and Trustees Needham, North, Sanborn and White; Nays – Trustees Banko and Ellis; Absent – None.  Motion carried.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

TheJune 2016 was presented by Lieutenant Artress.

CLEAN WATER REPORT

The June 2016 report was presented by Clean Water Plant Supervisor Mark Baars.

 

MANAGER’S REPORT

 

Manager Yost stated there was a water main break occurred Sunday, July 10, 2016 on Third Street. The repair was done by the Village DPW on the same day.  Yost stated the main will be replaced under the upcoming Rural Development project.

Yost announced that the Rural Development projects went to bid, with bids being due on July 27, 2016. Yost explained that there are four separate contracts being issued for the projects.

Yost stated that the Village was approached by DeShano Development Company regarding the possible construction of a 28-unit, income-rated housing complex on West Street. Yost stated that the Council will consider the adoption of a PILOT (Payment in Lieu of Taxes) Ordinance for this complex under New Business.  DDA Director Cash Cook introduced Heather Arnold of DeShano.  Arnold stated that they have been looking at possible sites in the Village for some time, and explained that the PILOT Ordinance would assist them with their competitive application to MISHDA (Michigan State Housing Development Authority).  Yost announced that DeShano will also need to submit a Petition to Amend the Zoning Ordinance, as well as apply for site plan approval, and the PILOT Ordinance is only the first step in the process.

Yost reported that a fence was constructed at 109 Fourth Street, the site of the old Village Office, for liability purposes at no cost to the Village.

Yost presented recommendations for utility bill adjustments for Galea Investments, Mark Holston, and Mobile Home Estates. Motion by Banko, second by Needham, to approve bill adjustments as presented.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

 

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Ordinance 2016-009 Kalkaska Sands Apartments PILOT – Motion by Banko, second by White, to adopt Ordinance 2016-009.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Schedule Public Hearing for Approval of Brownfield Plan (Cornell/KLT Redevelopment Project) – Motion by Needham, second by Sanborn, to schedule the Public Hearing for the August 8, 2016 Council meeting.  Motion carried on a voice vote.

PUBLIC COMMENT

Dan Johnson announced that the Kalkaska Memorial Health Center will be increasing its number of full-time employees with the 2017 fiscal budget.

Business owner Becky Garrock addressed Council regarding a 2-hour parking sign which was removed from in front of her business on Fourth Street. President Sieting read a letter from Garrock detailing her contacts with Village officials regarding this sign, the enforcement of 2-hour parking in the Village and her desire to have the sign replaced.  Garrock stated the issue stemmed from a tenant of a neighboring apartment building parking in front of the salon in violation of the 2-hour time restriction.  Garrock explained that this limits parking for her salon customers, some of whom are handicapped and require parking close to the building.  Garrock questioned why, it seems, the needs of one person are being put before the needs of many.

Steve Patterson identified himself as the owner of a computer store on Fourth Street, who resides in the apartment upstairs from his business. Patterson read a statement detailing his dealings with Garrock.  Patterson stated that he contacted Village President Sieting after receiving a visit from Village officials, and continues to receive phone calls from Garrock.

President Sieting stated that the sign was removed because no Ordinance could be located governing the 2-hour parking restriction at this location. Garrock then asked about other similar signs which were not removed.  Manager Yost stated that signs placed on US131 are governed by MDOT.

President Sieting stated that municipalities should not get involved with disputes between neighbors, but offered to host a meeting between the two parties at the Village Office to resolve the issue themselves. Manager Yost stated he could also propose a resolution governing the placement of a 2-hour parking sign on Fourth Street.

Trustee Ellis agreed it is not the Village’s position to get involved in personal matters. Ellis asked why all signs in question were not removed.  Ellis further asked whether 2-hour parking has been and will be enforced in the Village.

Trustee Banko agreed that parking downtown is an issue, and feels that the Village should do anything it can to assist business owners to make businesses productive.

Kalkaska County Clerk Deborah Hill introduced herself and reviewed her background. Hill stated she has been working very hard for the citizens of Kalkaska County.  Hill advised she has recently increased her work load and reduced staff to manage the office more efficiently.  Hill stated she appreciates the support of the residents.

Kalkaska County Register of Deeds JoAnn DeGraaf introduced herself, who stated that she too has made many changes in the office to increase efficiency. DeGraaf reviewed the improvements made, as well as new duties the office has taken on, over the past few years.  DeGraaf stated that she is invested in the community, and asked for citizens’ support.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:25 p.m.

Recorded By: Angie Koon, Village Clerk

DDA Minutes 7-12-16

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, JULY 12, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:02 P.M.

BOARD MEMBERS PRESENT:  Ascione, Burgin, Sieting, Zenner, Sanborn, Coffey, Johnson, Yost and Paryani

BOARD MEMBERS ABSENT: None

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary) and Caleb Paryani

  1. APPROVAL OF AGENDA: Motion by Burgin, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES:

Motion by Coffey, second by Paryani, to approve the June 7, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]
  2. PRESENTATION: None
  3. CORRESPONDENCE: None.
  4. COMMITTEE REPORTS
  • DDA Director Update
    1. DeShano Development received a positive PILOT request from the Village. This is the first step in the process of building a housing complex on West Street.
    2. Peter Young and the Brownfield Redevelopment Authority have begun a process to remove the KLT building, and redevelop the Cornell building.
    3. We met with the Village Parks and Rec and six new bike racks will be installed at the Mill Pond Park.
    4. Networks Northwest has a match grant application process for updating master plans. We’ll be working with the Village to see how to approach this grant, as the Village Master Plan, Village Rec Plan, DDA Master Plan, and Library 5 Year Plan, all need updating.
    5. The Planning Commission renewed the Site Plan conditional approval for WalMart at last Thursday’s meeting.
    6. I communicated with Mike Ford, the organizer of the railroad speeder car tour, and he is planning on having a stop in Kalkaska again next year.
    7. Grandview Golf Course will be hosting a Business-After-Hours on Thursday, July 21, from 5 to 7 PM.

 

  • Main Street Program Developer Update
    1. Airport Fly-In was more successful than past events. We had 33 planes come in and the Kiwanis sold 150 breakfasts. We will build on the successes for next year’s event. We met last week to debrief and came up with some great ideas for next year. We will meet again in September to begin planning.
    2. New Library Project is progressing. The previous owner of the new property has moved out. The feasibility study is still in process and all other committees are beginning to ramp up. A Hazardous Materials Assessment is currently in process and will help determine the estimated cost for demolition.
    3. 131-Corridor Marketing Strategy Committee had the first meeting. Kalkaska, Mancelona, Cadillac and Fife Lake were represented. We’ve been asked to make a list of our assets for our next meeting. We will then begin drafting a Marketing Strategy for the Corridor.
    4. Iceman Cometh – We met with Steve Brown and reviewed the location of this year’s race. We mapped out the layout of the civic center, race area, parking areas and pedestrian/bike routes to the Civic Center from the various parking areas. We are looking into obtaining permission to use the Church of Christ parking lot, too. Dean Farrier is taking care of that for us. Having it at the Civic Center will be a win for everyone.
    5. Community Concert is set to be held this Saturday at Railroad Square. Music starts at 6:00 PM. We hope to see you there. American Made will be the main act, they play classic rock. Also, Kiwanis have moved their Steak & Corn Picnic to Sunday of the Street Festival at Railroad Square, which will make the Street Festival a 3-Day Event.

 

 

  • Projects & Promotions
    1. Met on June 16
    2. Discussed Street Festival Updates
      1. Picnic and Concert is set
      2. Saturday Entertainment (no update)
      3. Set-Up/Break down
        1. Need Fencing for the Beverage Tent, we need to ask Fair Board
        2. Kal-Ho is only doing beverages, not food
      4. Tables/Chairs – Booked, waiting for cost estimate (8 rounds w/ 8 chairs)
      5. Food Vendors
        1. Food Truck
        2. Federation of Christian Sportsmen – Hot Dogs, Brats, Burgers
        3. Possibly BC Pizza
      6. Possibly bringing Laser Tag
    3. Community Concert – set to go for July 16
    4. Discussed having a seasonal tent placed @ RR² for season, but pricey. Will continue to borrow from Trout Festival for this year
    5. Compensation for Deb Ball-Odeh to continue managing Farmers’ Market Facebook page and adding all of our events to all the Facebook pages she manages.
      1. Committee is recommending to the Board to continue compensation with an increase to $200 for the season
      2. Question on how do we determine if it’s worth the compensation? – Hard to quantify how successful Facebook marketing is, but we can say that many people are seeing and liking the posts.
      3. Motion by Burgin, second by Sanborn, to authorize to pay Deb Ball-Odeh $200 to manage the Farmers’ Market Facebook page and market our events on other pages she manages. A roll call vote was taken: Ayes – Burgin, Coffey, Paryani, Sanborn, Johnson, Sieting, Yost, Zenner and Ascione. Nays – None. Absent – None. Motion Carried.
    1. Farmer’s Market Committee
      1. Committee met on June 16
      2. Number of vendors has increased from 4 vendors the first day to 10 vendors in Week 4. We will begin doing Vendor Spotlight in The Voice.
      3. Discussed what’s working well.
      4. Department of Health & Human Services representative was present to discuss ideas on things we can add to enhance the market.

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Sieting, second by Sanborn, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Coffey, Paryani, Sanborn, Johnson, Sieting, Yost, Zenner, Ascione and Burgin. Nays – None. Absent – None. Motion carried.
    1. Cash Balance Report: Motion by Coffey, second by Paryani, to accept as presented. All Ayes, motion carried.
    2. Revenue Expenditure Report: Motion by Coffey, second by Paryani, to accept as presented. All Ayes, motion carried.
  • Committee Appointments: Reviewed and discussed committee appointments. All Board Members agreed with appointments. All appointed per Chair Zenner. Gentelia will send all meeting times/dates to applicable members.

 

  • Schedule a Design Committee Meeting: Set for Monday, July 18 @ 10:00 AM at the Village Office.

 

  • 5:40 PM Adjourn to the Farmers’ Market

 

 

  1. OLD BUSINESS: None
  • FOR YOUR INFORMATION:

 

  1. ADJOURN: Motion by Sanborn, second by Coffey, to adjourn the meeting. All Ayes, meeting adjourned at 5:45 pm.

Next Meeting – August 2, 2016 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Public Hearing Notice 08-08-16 Combined Brownfield/Work Plan

NOTICE OF PUBLIC HEARING

Monday, August 8, 2016 at 6:00 p.m.

Village Council Chambers – 200 Hyde Street

CONSIDERATION OF COMBINED BROWNFIELD/WORK PLAN

For Cornell Building Redevelopment

In accordance with Public Act 381 of 1996, as amended, the Kalkaska Village Council will conduct a public hearing to consider approval of a Combined Brownfield/Work Plan for the redevelopment of the Cornell Building. The hearing will be held on Monday, August 8, 2016 at 6:00 p.m. in the Village Council Chambers, Kalkaska Village Office, 200 Hyde Street, Kalkaska, Michigan 49646.

The Combined Brownfield/Work Plan contains the requirements by which a property may be eligible to receive economic incentives to assist in the redevelopment of the property. The Eligible Property included in the Brownfield Plan is located at 302 S Cedar Street in the Village of Kalkaska.  At the public hearing, all citizens, taxpayers and representatives or officials from any taxing jurisdiction shall be afforded the opportunity to be heard regarding the Brownfield Plan.

Copies of maps, plats (if applicable) and the Brownfield Plan are available for public inspection during normal business hours, Monday-Friday from 10:00 a.m. to 4:30 p.m., at the Kalkaska Village Office, 200 Hyde Street, Kalkaska, Michigan 49646.  Questions regarding the plan may be directed to Scott Yost, Village Manager at 231.258.9191 or mgr@kalkaskavillage.com   or Mac McClelland, Consultant to the Kalkaska Brownfield Redevelopment Authority at 231.946.5200 or at mac@otwellmawby.com.

This notice is given in accordance with the notice and approval requirements set forth in Michigan’s Brownfield Redevelopment Financing Act, Public Act 381 of 1996, as amended.

Public Hearing Amendment to Zoning Code 08-04-16

The Kalkaska Village Planning Commission will be holding a Public Hearing on Thursday, August 4, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear comments on a proposed amendment to Chapter 152 (Zoning Code) of Village Code of Ordinances. The proposed amendment consists of a general re-write of the Kalkaska Zoning Code.   A draft of the proposed ordinance amendment will be available for review at the Village Offices.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on August 4, 2016.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Planning Commission Minutes 7-7-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

JULY 7, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Jordan, Burgin, Baxter, Dupuie, Yost (left early) and White.

ABSENT: Sieting

PUBLIC PRESENT: Becky Garrock, Joe Perry, Susan Hunt, Dennis Hunt, Michael Ascione, Mickey Miller, Denny Corrado and Paul Furtaw.

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Burgin, second by Baxter, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

June 2, 2016 Regular Meeting and June 23, 2016 Special Meeting – Motion by White, second by Burgin, to approve both sets of minutes as presented.  Motion carried on a voice vote.

PUBLIC HEARING: To hear comments on a site plan review application from Walmart.

Motion by Burgin, second by White, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:02 p.m.

Michael Ascione asked what exactly Walmart is requesting with their site plan application. Chair Larsen replied that Walmart is requesting a one-year extension of the original site plan, as it will be expiring this month.  Larsen stated that there are no proposed building dates at this time.

Motion by White, second by Jordan, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed at 6:03 p.m.

SITE PLAN REVIEWS

  • Walmart (Request for Site Plan Extension) – Yost read a statement of the Manager’s Office regarding the administrative site plan review, which was conducted last year.       Yost explained that the extension requirement is addressed in the Village Ordinance. Yost stated that the original site plan approval was contingent upon certain conditions being met, and reviewed the remaining conditions. Yost stated that there have been no changes from the original plans, and recommended that the site plan extension be approved with conditions described above remaining.

 

Motion by Burgin, second by Baxter, to grant the site plan extension to Walmart for one year. Motion carried on a voice vote.

Paul Furtaw of Bergmann Associates (Engineering firm for Walmart) arrived later and apologized for his tardiness. Furtaw reported that the biggest hurdle has been working with MDOT on traffic studies, and stated they anticipate approval of their request for a traffic light at US131 and Beebe Road.  Furtaw stated there is no firm timeline at this point, but it is Walmart’s intent to move forward with construction of the store.

COMMITTEE REPORTS

  • Historical District Study Committee: Baxter stated that the committee has not met recently, and would like to extend the boundaries of the proposed historical district.

UNFINISHED BUSINESS

Burgin asked whether the Village has a private road Ordinance for creating land divisions. Burgin expressed concerns over the division of a specific parcel, and stated he believes there are issues that arise which should come before the Planning Commission.

CURRENT BUSINESS

  • Expenditure Report: Motion by Baxter, second by White, to accept as presented. Motion carried on a voice vote.

 

  • Property Beautification Awards: Motion by Dupuie, second by Burgin, to present the Residential Award to the Carlisle home on W. Dresden Street. Motion carried on a voice vote.

 

Discussion took place on how engage owners in keeping up with their properties after they have been presented with a Property Beautification Award.

PUBLIC COMMENT

Village Compliance Officer Denny Corrado stated that he will look into Burgin’s inquiry on the private road Ordinance.

ADJOURNMENT

Motion by Jordan, second by Burgin, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 6:25 p.m.

Recorded by: Angie Koon, Village Clerk

Public Hearing 7-25-16 Close-Out of MEDC CDBG

NOTICE OF PUBLIC HEARING

Monday, July 25, 2016 at 6:00 p.m.

Village Council Chambers – 200 Hyde Street

The Kalkaska Village Council will be holding a Public Hearing on Monday, July 25, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan for the close-out of the MEDC Community Development Block Grant, which funded the downtown Kalkaska Streetscape. Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on July 25, 2016.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Part-Time Police Officer Wanted

Part-Time Police Officer

The Kalkaska Department of Public Safety is seeking a part-time (24-hours/weekly) MCOLES certified of certifiable Police Officer. Applicant must have a high school diploma or GED equivalent, an associate’s degree or greater in Criminal Justice and/or completion of a State of Michigan accredited Police Academy training program. Applicant must be a Michigan resident, no felony convictions, have a good driving record and be at least 20 years old. Please send letter of interest with an attached resume to: Kalkaska Department of Public Safety, 200 Hyde St., Kalkaska, MI 49646 by the August 1st deadline. Equal Opportunity Employer & Provider.

Kalkaska Reserve Officers Wanted

RESERVE OFFICERS: The Kalkaska Department of Public Safety is accepting applications for Reserve Officers.  Must be a minimum of 18 years old, and must possess a high school diploma and valid Michigan Driver’s License.  No convictions of a misdemeanor or a felony, and other requirements as outlined on application.  Applicant must pass a background check and drug screen.  Applications are available at the Village Office during normal business hours, Monday-Friday from 10:00 a.m. to 4:30 p.m., or on-line at www.kalkaskavillage.com.

Village Council Minutes 6-27-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JUNE 27, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, North, Sanborn and White.

ABSENT: Trustee Needham

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Mickey Miller, Darren Graham, Dan Johnson, Megan Nothelfer, Brad Heikkila, Robyn Pillinger-Daniels and Jim Ringwald.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Sanborn, second by White, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Banko, second by North, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT

Brad Heikkila introduced himself as a candidate running for Kalkaska County Register of Deeds. Heikkila reviewed his background and qualifications, stating he formerly served as the Kalkaska County Equalization Director.  Heikkila stated he feels that the community needs and deserves professional and transparent leadership; and he believes he will make a positive difference in County government.

Megan Nothelfer introduced herself as a candidate running for Kalkaska County Clerk. Nothelfer also stated she feels that there is a lack of transparency in the County government administration.  Nothelfer further stated she believes the County currently suffers from a lack of leadership, and feels the community deserves better.

Robyn Pillinger Daniels introduced herself as a candidate running for 103rd District State Representative for five counties.  Daniels reviewed her professional and personal background and qualifications.  She identified the issues she supports, and reviewed her campaign strategy.  Daniels stated two Kalkaska residents serve on her campaign staff:  Shelby Kuuttila acts as Kalkaska County Coordinator; and Peggy Nichols acts as Treasurer.

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – President Sieting stated he recommends waiting until the Personnel Committee Chair, Trustee Needham, is present to proceed with the POLC Union Contract presentation. The issue will be tabled to the next Council meeting.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost advised that the Department of Public Works is currently flushing water hydrants, and an advertisement was placed in the newspaper. Yost also reported that Saturday’s Airport Fly-In was successful, and thanked those involved for revitalizing the event.

Yost advised that new tree grates were placed downtown to enhance the landscape.

Yost stated that he would provide Council with the most recent draft of the POLC Union contract showing proposed changes.

Yost reported that the Village infrastructure relocation project with KMHC is proceeding. Yost announced that a pre-construction meeting will be taking place this week.

Yost stated that, later in the meeting, Council will be considering a Resolution regarding a DNR reverter clause currently in effect for the Village water tower and wells 4 and 5. This resolution will remove the clause stating that, if this land is no longer being used as an airport, the land reverts back to the state.

Yost stated that Rural Development is seeking authorization from the Village Council to let the water and sewer projects for bid. Yost reviewed the work involved for these projects, and stated construction is not likely to begin this year due to the lateness in the season.  A goal for this year, however, is to install remote water meters throughout the Village.

Yost stated that Mike Engels of Michigan Rural Water will likely be present at the last Council meeting in July to discuss results of the water and sewer rate study.

Yost advised that he will be proposing alterations to the current zoning ordinance, including changes to the site plan review process. These proposed amendments will be reviewed by the Planning Commission before they are brought to Village Council.

Yost announced that the Planning Commission will be considering a site plan extension request from Walmart at their July 7, 2016 regular meeting. Yost reiterated that the reason for the delay involves MDOT, and the Village has taken every measure to allow the project to proceed.

Yost stated that the legal matters facing the Village are ongoing, and Council may see him for any updates.

PRESIDENT’S REPORT

President Sieting announced that several new businesses have come into the Village, and encouraged Council to stop and welcome the business owners to town.

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2016-022 Requesting Release of Restriction and Reverter on Water Tower Property – Motion by White, second by North, to adopt Resolution 2016-022.  Motion carried on a voice vote.

Authorize Bid Letting for Rural Development Water and Sewer Projects – Motion by Banko, second by Ellis, to authorize the Village Manager to utilize Village Engineer Gosling-Czubak and immediately let for bid work related to the 2016 Water and Sewer projects, funded by Rural Development Loan funds, in accordance with Rural Development requirements and standards.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, North, Sanborn and White; Nays – None; Absent – Trustee Needham.  Motion carried.

Consider Recommendation from Public Works Committee Chair Regarding Utility Bill Adjustments – Motion by White, second by Banko, to allow the Manager to make adjustments to utility bills on both the Village and resident side with all to be reviewed by Council; the Manager also reserves the right to call a Public Works Committee meeting if he deems it necessary.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, North, Sanborn and White;

Nays – None; Absent – Trustee Needham. Motion carried.

PUBLIC COMMENT – None

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:45 p.m.

 

Angie Koon, Village Clerk

Planning Commission Minutes Special Meeting 6-23-16

VILLAGE OF KALKASKA

PLANNING COMMISSION SPECIAL MEETING

JUNE 23, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Jordan, Sieting, Burgin, Baxter, Dupuie, White and Yost.

ABSENT: None

PUBLIC PRESENT: Rick Skendzel, Kim Babcock, Kevin Rogols and Doreen Birgy.

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF SPECIAL AGENDA

Motion by White, second by Jordan, to approve as presented. Motion carried on a voice vote.

PUBLIC HEARING

  • To hear comments on a site plan review application submitted by the Kalkaska Memorial Health Center (KMHC).

 

Motion by Sieting, second by Burgin, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:01 p.m.

KMHC Administrator Kevin Rogols gave an overview of the proposed addition, which was driven by a need for additional physician office space. Rogols further stated that the hospital’s long-term goal is to construct a new medical office to permanently house family physicians; at that time, the addition they are proposing at tonight’s meeting will be used as rental space to specialty physicians.

Motion by Burgin, second by Baxter, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed at 6:10 p.m.

SITE PLAN REVIEWS

  • KMHC Addition: Burgin asked for the total square footage of the hospital property block, including the proposed addition. Burgin also expressed concern over the size and amount of space utilized by the hospital properties, as well as fire trucks’ capability to service properties. Kevin Rogols illustrated on site plan drawings the exact location of the proposed addition. Burgin asked whether KMHC will have off-site physicians in the future.       Rogols stated this is unlikely as the family medical physicians are always on-call to provide additional support to the Emergency Room, and practicing on-site enables them to see patients regularly.

 

Jordan inquired about the location of the future medical office mentioned earlier. Rogols stated that the plans for this facility are conceptual only at this time, but will be brought before the appropriate Village boards when they prepared to do so.

Yost stated that the Manager’s Office conducted its official site plan review, found that the proposed addition stays within the footprint of the existing building and sees no issues with its approval.

Motion by White, second by Burgin, to accept the site plan from Kalkaska Memorial Health Center as presented. A roll call vote was then taken:  Ayes – Baxter, Burgin, Dupuie, Jordan, Sieting, White, Yost and Larsen; Nays – None; Absent – None.  Motion carried.

PUBLIC COMMENT: None

ADJOURNMENT

Motion by Sieting, second by Baxter, to adjourn. Motion carried on a voice vote.  The meeting was adjourned at 6:20 p.m.

Recorded by: Angie Koon, Village Clerk