Public Hearing 5-5-2016

The Kalkaska Village Planning Commission will be holding a Public Hearing on Thursday, May 5, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear comments on a proposed amendment to the Medical Marijuana Zoning Ordinance (Chapter 152, Section 152.45 of the Code of Ordinances), which was originally adopted on November 9, 2015.  The proposed amendment involves cultivation in the commercial district. A draft of the proposed ordinance amendment will be available for review at the Village Offices.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on May 5, 2016.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Planning Commission Minutes 4-7-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

APRIL 7, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

 

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Jordan, Burgin, Dupuie, White and Yost.

ABSENT: Baxter and Sieting

PUBLIC PRESENT: Kathy Sanborn

 

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Burgin, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

 

  • March 3, 2016 Regular Meeting:       Motion by Jordan, second by Burgin, to approve the minutes as presented. Motion carried on a voice vote.

 

 

Discussion took place regarding putting a process in place for future board vacancies.

 

SITE PLAN REVIEWS – None

 

COMMITTEE REPORTS

 

  • Historical District Study Committee: Discussion took place regarding an inventory of homes of significance, and the possibility of a recommendation from a subcommittee regarding a historical cutoff date.

 

 

UNFINISHED BUSINESS – None

CURRENT BUSINESS

  • Expenditure Report: Motion by White, second by Burgin, to approve as presented. Motion carried on a voice vote. 

 

  1. Authorize Funds for Member(s) to Attend Kalkaska Annual Chamber Luncheon April 27, 2016 – Motion by Burgin, second by White, to approve the attendance of five (5) members at a cost of $20.00 each to attend the Kalkaska Annual Chamber Luncheon on April 27, 2016 at the Church of Christ. A roll call vote was then taken: Ayes – Larsen, Burgin, Dupuie, Jordan, White and Yost; Nays – None; Absent – Baxter and Sieting. Motion carried.

 

PUBLIC COMMENT

Motion by Burgin, second by Jordan, to schedule a Public Hearing for the May 5, 2016 regular meeting to address changes in the Medical Marijuana Ordinance regarding cultivation in the commercial districts. Motion carried on a voice vote.

 

ADJOURNMENT

Motion by Burgin, second by Jordan, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 6:30 p.m.

Recorded by: Penny Dupuie, Planning Commissioner

DDA Minutes 4-7-16

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, APRIL 5, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:03 P.M.

BOARD MEMBERS PRESENT:  Burgin, Sieting, Yost, Zenner, Sanborn, Coffey, Yost, Ascione

BOARD MEMBERS ABSENT:  Hayes

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary),

Molly Paryani, Kim Johnson, Caleb Paryani and Natalie Rhoades

  1. APPROVAL OF AGENDA: Motion by Sanborn, second by Burgin, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES:

Motion by Burgin, second by Sanborn, to approve March 1, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

 

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]

Kim Johnson – 4 Front Credit Union and a member of the 131 Corridor Group. Present to observe the meeting and is interested in applying for a vacancy on the DDA Board.  Feels there are many great things happening in the DDA and would like to lend her time and talent to be a part of these positive changes to our Village.

 

  1. PRESENTATION:  New DDA Website Demo. Will table the launch of the website until the Website Committee can meet again to make some decisions as to what to include and/or exclude from the website. Jeff Sieting has been appointed to the Website Committee.
  2. CORRESPONDENCE: Erik Hayes, DDA Board Member, sent a letter of resignation from the DDA Board. Motion by Sieting, second by Burgin, to accept Erik Hayes Letter of Resignation to step down from the DDA Board. All Ayes, motion carried.

 

  1. COMMITTEE REPORTS
  • DDA Director Update
    1. I met with the developer and InSite Capital at the old garage site. The “walkability” score for the site is very strong.
    2. Mr. Burgin and I attended the Stronger Economics Together Initiative at Crystal Mountain. It encompasses the Boardman Watershed and Land and Lakes initiative; i.e. Benzie, Manistee, Grand Traverse and Kalkaska Counties.
    3. The Kalkaska DDA won a complimentary event registration to the two day Michigan Farm Market Association meeting in Lansing. Michael Oosterhart attended as the market host.
    4. I met with Representative Rendon on several issues including upcoming TIF legislation, MDOT, and “Hardest Hit” funding.
    5. We got an upcoming event article in both local papers.
    6. The first Grant Planning Meeting was a struggle with the inclement weather, but we got the structure off the ground. We plan on having the community interaction completed as well as an action plan to present at the community picnic and concert in August.
    7. I attended a DEQ presentation in Cadillac, concerning Brownfield programs. Very insightful.
    8. The trails consortium meeting was postponed until this Friday due to inclement weather.
    9. We’re trying to get with MEDC to reopen the façade improvement grant application.

 

 

  • Main Street Program Developer Update
    1. KPTA has approved the Senior Shuttle, but we have decided to use it for only 2 of our events this summer: the Airport Fly-In and the Street Festival. This will be a trial run to determine usage and convenience vs. cost effectiveness. If this goes well, we will expand to more events next year.
    2. Airport Fly-In continues to be on track to be successful, with a little help from Mother Nature. We have planned out the logistics of the utilization of the airport grounds for all the things we will have on display at the airport. This has been a great group of people to work with and we hope to continue to grow this event.
    3. I attended the Main Street Basic 101 training in Lansing. Lots of information and I’ve received agreement from MMS to come to Kalkaska to do a volunteer training day this summer. I will be contacting Grayling to see if we can pick dates that work for both municipalities to help MMS planning their trips.
    4. 3 business opening in the very near future on Main Street: Video Game Store, Music Store & Coffee Shop, and a Carpet Store. There were also 2 articles in the Record-Eagle in the last week about Backside Parlor (today) and The Sieting Hotel opening up 2 boutiques by May.
  • Nominating Committee – Nominating Committee met and interviewed DDA Board applicant Molly Paryani. Interview went really well and the committee feels Ms. Paryani would be a good addition to the Board. Motion by Yost, second by Sanborn, to send a recommendation to the Village Council that Molly Paryani be appointed to the DDA Board. All Ayes, motion carried.
  • Projects & Promotions
    1. Branding – different evolutions of the branding artwork was passed around again, along with a sample of the final version. Discussion on the evolution of the artwork. Can we approve the current version or shall we continue to evolve with more versions of the artwork? Questions: 1) Will we own the intellectual property? 2) Was this created from an existing design? Motion by Sanborn, second by Sieting, to accept the current version of branding artwork. All Ayes, motion carried.
    2. The cost is as follows: 1) Clings – 2500 = $625, 5000 = $900, 2) Bumper Stickers – 2500 = $500, 5000 = $750. Motion by Sieting, second by Burgin, to budget $1650 for window clings and bumper stickers. A roll call vote was taken: Ayes – Coffey, Ascione, Sanborn, Sieting, Yost, Zenner, Burgin. Nays – None. Absent – Hayes. Motion Carried.
    3. Shetler’s Dairy is constructing and donating the Huge Adirondack Chairs that we had discussed with the Board at previous meetings.
    4. Contest to promote Kalkaska Branding idea – have a picture posting contest with people holding the Kalkaska Branding sticker/cling anywhere in the world and posting it to a website or our Facebook page.
  • Farmer’s Market Committee
    1. Market Manager attended the Michigan Farmers’ Market Conference 2-day workshop in Lansing.
    2. We are recruiting volunteers to help set-up & tear down the Farmers’ Market
    3. Next meeting is April 14 @ 1:00 PM
    4. We will be changing the monthly meeting time to 2:00 PM

 

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Sanborn, second by Burgin, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Ascione, Sanborn, Sieting, Yost, Zenner, Burgin, Coffey. Nays – None. Absent – Hayes. Motion carried.
  2. Cash Balance Report: Motion by Sieting, second by Sanborn, to accept as presented. All Ayes, motion carried.
  3. Revenue Expenditure Report: Question from last month regarding the Revenue Expenditure Report was addressed. The thought that the Farmers’ Market budget is at zero was due to mistakenly looking at the incorrect column of the report. Motion by Sanborn, second by Sieting, to accept as presented. All Ayes, motion carried.
  4. Approve Beckett & Raeder as The Third Party Consultant for the Strategic Project Planning Committee: This is the Grant from Rotary Charities. Motion by Sieting, second by Sanborn, to approve Beckett & Raeder as the Third Party Consultant and authorizing Zenner to sign the contract. A roll call vote was taken: Ayes – Sanborn, Sieting, Yost, Zenner, Burgin, Coffey, Ascione. Nays – none. Absent – Hayes. Motion Carried.
  5. Approve a Debit Card for the Main Street Program Developer with a $1000 Spending Limit: Debit card would have the same limits as DDA Director.  Motion by Sieting, second by Yost, to approve a debit card be issued for the Main Street Program Developer. A roll call vote was taken: Ayes – Sieting, Yost, Zenner, Burgin, Coffey, Ascione, Sanborn. Nays – None. Absent – Hayes. Motion Carried.
  6. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary – W have changed the name of this project to “Visitor’s Community Information Center”.
  • FOR YOUR INFORMATION:
    1. Kalkaska Chamber Luncheon on April 27, who on the board is attending. Sanborn, Coffey, Ascione, Yost, Caleb Paryani (student liaison), Molly Paryani (DDA Board Applicant). Motion by Sieting, second by Yost, to budget up to six (6) attendees to the Chamber Luncheon. A roll call vote was taken: Ayes – Yost, Zenner, Burgin, Coffey, Ascione, Sanborn, Sieting. Nays – None. Absent – Hayes. Motion Carried.
    2. 4H Club Spaghetti Dinner is this Friday, April 8th @ 5-8PM

 

 

  1. ADJOURN: Meeting adjourned at 6:40 pm by Chair Zenner.

Next Meeting – May 3rd, 2016 @ 5:00 p.m.

 

Recording Secretary: Gayenell Gentelia

 

Public Meeting 04-11-2016

The Kalkaska Village Council will be holding a Public Meeting on Monday, April 11, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear objections to the proposed vacation of portions of two Village streets. The Kalkaska Memorial Health Center (KMHC) has requested that the Village vacate the portion of Second Street that bisects the KMHC campus between Coral and Birch Streets; and the portion of Coral Street that bisects the KMHC campus between Second and Third Streets as part of a long-term plan for KMHC campus expansion.

Village Council Minutes 3-14-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MARCH 14, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Denny Corrado, Compliance Officer; Helen Artress, Department of Public Safety Administrative Assistant.

PUBLIC PRESENT: Chris Helberg, Cash Cook, Kevin Rogols, Connie Farrier, Dean Farrier, Dan Johnson, Amy Sieting, Mickey Miller, Dennis Mansfield and Patty Cox.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee North requested that item 7. Bills be moved for discussion after Committee Reports.

Motion by White, second by Needham, to approve as amended. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Banko, second by Ellis, to approve as presented. Motion carried on a voice vote.

PUBLIC HEARING

  • To Hear Public Comments on a Proposed Amendment to the Medical Marijuana Zoning Ordinance.

 

 

Motion by White, second by Ellis, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:05 p.m.

Manager Yost explained that the proposed amendment will be expanding permitted use in residential area to include all residential zones, as well as allowing Medical Marijuana Cultivation in the Industrial and Medical zones. Yost also stated that there will be a proposed modification to the Fee Schedule, which will be addressed later in the meeting.

There was no public comment on this issue.

Motion by North, second by Banko, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed at 6:07 p.m.

PUBLIC COMMENT – None

PRESENTATIONS

  • Update on Kalkaska Memorial Health Center (KMHC) Expansion Proposals: KMHC Administrator Kevin Rogols presented three proposed scenarios for an expansion to facilities (including an expansion of the Long-Term Care Unit, medical offices and an addition of on-campus Chemotherapy Clinic), which the hope to achieve without encroaching on neighboring residential properties. Rogols presented projected costs of each scenario. Rogols explained that the ideal proposal entails the Village vacating a portion of Second and Coral Streets. Rogols stated that this would also involve the relocation of Village water and sewer infrastructure, which will be funded by KMHC and will have no impact on neighboring properties. Rogols stated the hospital conducted a traffic study of the area and reviewed its results. Rogols also stated that KMHC is prepared to provide a monthly stipend to the Village to offset its loss of MDOT funding as a result of vacating portions of the roads.

 

 

Dan Johnson stated the proposed plan is a gain for the hospital, the Village and the neighboring property owners.

 

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Trustee Needham reported that the Personnel Committee met to discuss ongoing union negotiations with the Police Officers Labor Council.  Needham stated this is pending with no recommendation to Council at this time.

Trustee Needham stated the committee also discussed Manager Yost’s employment agreement. Per the Village Attorney, Yost must be paid all overtime worked to date.

Motion by Needham, second by Ellis, per Attorney advice, to pay Manager Yost all overtime worked to date. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Public Works Committee – Trustee White stated the committee met on March 18, 2016 to discuss sewer connection and an account billing error at 110 N. Essex Street.  Per Ordinance, overpayment may be refunded going back for thirty-six months.

Motion by White, second by Needham, to approve a refund to the homeowner in the amount of $1,129.20 for utility overpayment. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Trustee White reported that the committee also heard a presentation from the Kalkaska Memorial Health Center Administrator on proposed expansion options. White stated that Manager Yost gave an update on the Rural Development project and Walmart Developer’s Agreement, as well as presented a proposed amendment to the Village fee schedule pertaining to Medical Marijuana applications.

Finance Committee – Trustee North stated that, in addition to reviewing bills, the committee reviewed monthly payroll, payroll reconciliations and journal entries.  North stated that the committee also discussed overtime hours worked by Manager Yost, which were paid at straight time.  The committee agreed that Yost should be paid the additional half time owed for these hours.

Motion by North, second by Needham, to issue payment to Manager Yost in the amount of $3,885.38. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

BILLS

Motion by North, second by Sanborn, to approve the bills as presented in the amount of $203,266.29. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The February 2016 report was presented by Lieutenant Artress. Artress stated that the road officers attended Pipeline Safety Training.  Officers are also undergoing Medical First Responder training, and mid-terms were passed.  Artress reminded Council of the Annual Tiffany Ferguson Memorial Run occurring on May 8, 2016.

Trustee Banko inquired about reduced statistics compared to this time last year with an increase in personnel. Lieutenant Artress replied that this is typically a slower time of year, and field training is still in progress.  Artress stated that officers’ time was also consumed by watching the old Village Office at 109 Fourth Street before and during demolition.

Trustee White congratulated Artress on his promotion to Lieutenant, and thanked him for his service.

CLEAN WATER REPORT

The February 2016 report was provided. President Sieting advised that Clean Water Plant Supervisor Mark Baars is doing well after knee replacement surgery.

MANAGER’S REPORT

Manager Yost stated he supports the KMHC project and is satisfied with their plans. Yost stated he feels the expansion will be good for the hospital as well as the community.

Yost reported that the color palette change requested by Walmart was approved by the Planning Commission. Yost also stated that, effective March 1, 2016, Sergeant Artress was promoted to Lieutenant.

Yost stated that he will be meeting with Rural Development regarding a grant for a patrol vehicle. Yost also stated that the Department of Public Safety will be reinvigorating the Reserve Program.

Yost announced that a self-defense course will be taught by Compliance Officer Corrado. The class will be held free of charge to women of the community.  The first class will be offered to Village office staff, employees and their family members.

Yost stated he is proud of the police officers for their participation in the Medical First Responder class. KMHC Administrator Kevin Rogols added that he is pleased with the officer Active Shooter drill being held on April 8, 2016.

Yost stated he would privately update any Council members interested in the Jamie Peterson lawsuit.

Yost stated that all costs incurred in the collapse and demolition of 109 Fourth Street have been submitted to the Village insurance company. Yost stated there is also the potential for replacement of the structure, but he does not have all information available on this matter as of yet.  This would be a matter for the Business Development Committee to discuss.

Yost reported that Narcan training has been provided to both Village Department of Public Safety and County Sheriff’s Department officers, and kits have been deployed in both departments’ patrol vehicles.

Yost stated the Ordinance Review Committee should meet soon to discuss the creation of needed ordinances. Yost also stated that Council will review a proposed amendment to the Village fee schedule under New Business.

PRESIDENT’S REPORT

President Sieting introduced newly-appointed Kathy Sanborn to the Village Council.

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Ordinance 2016-005 Amendment to Medical Marijuana Zoning

Ordinance – Discussion took place regarding the proposed fee for obtaining an Industrial Medical Marijuana license.  Manager Yost stated that this is a completely different type of business which will require much more policing, and advised that the proposed fees are not arbitrary.

Motion by White, second by Sanborn, to adopt Ordinance 2016-005. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Resolution 2016-006 Amendment to Village Fee Schedule – Motion by North, second by Banko, to adopt Resolution 2016-006.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Ordinance 2016-006 Amendment to Solicitors Ordinance – Motion by Needham, second by White, to adopt Ordinance 2016-006.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Recommendation from Village Planning Commission to Appoint Penny Dupuie to Board – Motion by Needham, second by Ellis, to appoint Penny Dupuie to Planning Commission for term ending November 30, 2018.  Motion carried on a voice vote.

Consider Recommendation from Village DDA to Appoint Michael Ascione to Board – Motion by Needham, second by Sanborn, to appoint Michael Ascione to the DDA for term ending November 30, 2019.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-007 National Trout Festival Banner – Motion by Banko, second by Ellis, to adopt Resolution 2016-007.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-008 National Trout Festival Opening Ceremony – Motion by White, second by Sanborn, to adopt Resolution 2016-008.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-009 National Trout Festival Youth Day Parade – Motion by Sanborn, second by White, to adopt Resolution 2016-009.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-010 National Trout Festival Grand Royale Parade – Motion by Banko, second by Ellis, to adopt Resolution 2016-010.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-011 Approval of Annual MDOT Permit – Motion by Sanborn, second by Banko, to adopt Resolution 2016-011.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-012 Resolution of Intent to Vacate Village Streets at Request of Kalkaska Memorial Health Center – Motion by Needham, second by Banko, to adopt Resolution 2016-12.  Motion carried on a voice vote.

Schedule Meeting Date to Hear Objections to Resolution on Vacation of Village Streets – Motion by Needham, second by Sanborn, to schedule for the April 11, 2016 regular Council meeting.  Motion carried on a voice vote.

PUBLIC COMMENT

Trustee Banko stated she received a phone call regarding Kathy Sanborn being appointed to the Village Council when she is a resident of Rapid River Township. Banko stated she has since learned that Sanborn has dual-residency and is a legal registered voter in the Village of Kalkaska.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:05 p.m.

 

Angie Koon, Village Clerk

DDA Minutes 3-3-2016

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, MARCH 1, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:04 P.M.

BOARD MEMBERS PRESENT:  Burgin, Sieting, Yost, Zenner, Sanborn, Coffey, Yost

BOARD MEMBERS ABSENT:  Hayes

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary),

Molly Paryani, Kevin Rogels and Natalie Rhoades

  1. APPROVAL OF AGENDA: Motion by Coffey, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES:

Motion by Coffey, second by Sanborn, to approve February 2, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]

Kevin Rogels – Attending on behalf of the Brownfield Redevelopment Authority. Brownfield is going through strategic planning and determined they would like to have a liaison to the DDA Board.  Kevin will be the liaison between Brownfield and the DDA Board.

  1. PRESENTATION:  None
  2. CORRESPONDENCE:

 

  1. COMMITTEE REPORTS
  • DDA Director Update
    1. We’ve been approved for a $5,000 planning grant from Rotary Charities. This will organize our efforts in grant writing and fundraising for our project list. The Rotary Charities suggestion is to submit our application for the Visitors Community Information Center for the September round.
    2. The Boardman Watershed group met in Traverse City, and I presented the Kalkaska DDA project list.
    3. The 131 Corridor group is working on an action plan, which will also include our project list.
    4. The Village needs to rewrite its Recreation and Master Plans this year. We’ll be working with Networks Northwest on this project.
    5. The DDA Plan needs to be refreshed next year.
    6. We meet tomorrow with a specific multi-family housing developer.
    7. In case you missed it, the old municipal garage collapsed. We’re working with the Iceman staff to move the start of the race to the Civic Center.
    8. The Brownfield Redevelopment Authority is creating an Action Plan, and wishes to have a BRA / DDA / Council cooperative meeting for input.
  • Main Street Program Developer Update
    1. KPTA – I had another discussion with KPTA Director, Janet Cox, regarding a Senior Shuttle for all DDA Events. We’ve sent them dates of event on the calendar. Janet brought our request to the Board and they had several questions she could not answer. I will be attending their next Board Meeting on March 17 @ 9:00 AM. They are very interested, but wanted to address their questions before providing approval.
    2. November Fest is still planning on an event in November (with Iceman), but they may need to re-think the entire event. They are aware the venue has changed to the Civic Center and Steve Brown is in the process of obtaining approval. I let the November Fest group know that they will not be able to use the Civic Center at all.
    3. Airport Fly-In is on track with the following now confirmed: North Flight Aero Med Helicopter, US Coast Guard, NMC, DNR, Classic Car Show, Antique Engine & Tractors, Kalkaska Fire Department (both Classic Truck and current truck) and Northwoods Aviation providing an amphibian plane display and airplane rides for a fee. We may need to purchase additional insurance to cover this event. DDA Director will provide the approval and we will keep the board posted.
    4. Renewed our membership to the National Main Street Network.   There is a Main Street Conference in May that would be beneficial for me to attend.
    5. Kalkaska Rhinos Appreciation Day had a technology hiccup, but all in all, the organization was jazzed about the event.
    6. Movie Night, in partnership with the Library, may be coming to fruition. Library is reviewing their budget to see if they can purchase the screen. We are hopeful we will have Movie Night @ Railroad Square this summer.
  • Finance Committee – Finance Committee met and discussed renewing Consulting Services Agreement with Main Street Program Developer. Contract expired February 29, 2016. The new contract will expire February 28, 2017. Motion by Coffey, second by Sieting, to approve the updated Consulting Service Agreement Main Street Program Developer and designate DDA President to sign contract agreement on behalf of the DDA. A roll call vote was taken: Ayes – Coffey, Sanborn, Sieting, Yost, Zenner, Burgin. Nays – None. Absent – Hayes. Motion Carried.

 

 

  • Projects & Promotions
    1. Community Concert dates are set for July 16 and September 10
    2. Upcoming Events – Winterfest, Kalkaska Rhinos Appreciation Day, Trout Festival (how can we help), Speeder Rail Cars, Airport Fly-In, Bacchanalia, Kalkaska County Fair, Iceman Cometh
    3. Street Festival
      1. August 12 – Community Picnic and Concert
        1. Kiwanis to cook and serve picnic
        2. Same menu as last year (hot dog, chips, cookie)
        3. Begin serving at 6:00 PM
        4. Concert – 6:00 PM – 10:00 PM
      2. August 13 – Street Festival
        1. Entertainers
        2. Vendors
        3. Bounce House(s)
        4. Dunk Tank
      3. August 14 – possibly move Kiwanis Steak & Corn Dinner to this day to coincide with Street Festival. Diana to discuss with Kiwanis
      4. Tent is reserved
      5. Need tables & chairs (same set-up as last year)
      6. Port-a-johns – need 2 additional with a total of 4
        1. Try to get vented with fan

 

 

  • Farmer’s Market Committee
    1. Handed out updated applications to everyone
    2. Kenny Thompson will perform at least once during the season
    3. Josh Peterson – Rep Veterans Farm Coalition will be here at our next meeting
    4. Marketing Ideas – we are still looking for a builder
    5. Need a budget for entertainment @ Farmers’ Market – recommend $2100
    6. Need to pursue meeting with KHS Band Director for Jazz Band to play at least for Opening Day

 

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Coffey, second by Sanborn, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Sanborn, Sieting, Yost, Zenner, Burgin, Coffey. Nays – None. Absent – Hayes. Motion carried.
  2. Cash Balance Report: Motion by Coffey, second by Sanborn, to accept as presented. All Ayes, motion carried.
  3. Revenue Expenditure Report: Deferred to next month. Farmers’ Market budget is at zero. Need to discuss with Treasurer.
  4. Approve Branding Artwork: A board member feels it lacks in color. Burgin to solicit a logo and we will compare it to current example. Burgin would like to remove color and wording “est. 1873”. Will table until the next meeting
  5. Approve Michael Ascione’s Appointment to DDA Board Vacancy: There are 2 vacancies. Michael is very active in the 131 Corridor Group. He was the 1st to apply for the position. Nominating Committee will interview the other 2 candidates. Motion by Sanborn, second by Yost, to approve Michael Ascione to the DDA Board. A roll call vote was taken: Ayes – Sanborn, Sieting, Yost, Burgin, Coffey. Nays – None. Absent – Hayes, Zenner. Motion Carried.

Is it time to address Hayes’s absence from meetings?

 

  1. Approve Main Street Program Developer’s Participation in National Main Street Convention in Milwaukee, WI, May 23-25 (~$1700): Discussion on benefit of attending. Motion by Sanborn, second by Coffey, to approve Main Street Program Developer’s participation at National Main Street Convention. A roll call vote was taken: Ayes – Sieting, Yost, Burgin, Coffey, Sanborn. Nays – None. Absent: Hayes, Zenner. Motion Carried.
  2. Approve DDA Director’s Participation in MDA’s Workshop in Plymouth, MI on April 14-15 (~$700): DDA Director will be leading a workshop on Diplomacy. Motion by Sanborn, second by Coffey, to approve DDA Director’s participation in MDA’s Workshop. A roll call vote was taken: Ayes – Yost, Burgin, Coffey, Sanborn, Sieting. Nays – None. Absent – Hayes, Zenner. Motion Carried.

 

  1. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary – W have changed the name of this project to “Visitor’s Community Information Center”.
  • FOR YOUR INFORMATION:
    1. New legislation for Historical District
    2. Trout was a cool gimmick for Kalkaska, but would love to see a ghost town map @ center of our branding. We are trying to add an interactive map to the new DDA website.
    3. Walmart will be at this week’s Planning & Zoning Meeting to request a color palette change. Meeting is to take place Thursday, March 3, 2016 @ 6:00 PM at the Village Council Chambers.

ADJOURN: Meeting adjourned at 6:08 pm by Vice-Chair Patty Coffey.

Next Meeting – April 5, 2016 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Planning Commission Minutes 3-3-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

MARCH 3, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Baxter, Burgin, Jordan, Sanborn, Sieting (arrived at 6:08 p.m.) and Yost.

ABSENT: White

PUBLIC PRESENT: Paul Furtaw, Cecil Dunn, Dean Templeton, Penny Dupuie, Cash Cook, Seth Phillips, Shirley Whipple, Mike Ascione, Ronald Ascione and Spencer Deinard.

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Baxter, second by Jordan, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

  • February 4, 2016 Regular Meeting:       Motion by Sanborn, second by Burgin, to approve the minutes as presented. Motion carried on a voice vote.

 

 

SITE PLAN REVIEWS

  • Walmart (Amendment to Approved Site Plan): Yost stated that Walmart has requested a color palette change and, since this is different than the plan originally approved, he asked Walmart to present the amendment to the Planning Commission. Yost also stated that the plans are still in compliance with the Village zoning ordinance.

 

Spencer Deinard of Leidos stated that, every 5-6 years, Walmart asks to change to a new color palette if acceptable.

Motion by Sanborn, second by Burgin, to accept the color palette change of the Walmart site plan. Motion carried on a voice vote.

Paul Furtaw of Bergmann Associates stated that Walmart is also considering a different store layout inside the building, which will be shared with the Village if it occurs. Furtaw assured the Planning Commission that all elements will remain in compliance with the zoning ordinance.  The majority of the board stated they do not feel Walmart must come before the Planning Commission again if the interior of the store is changed.

Seth Phillips introduced himself as the new County Drain Commissioner. Phillips asked whether the original site plan included storm water management plans.  Furtaw replied that the original site plan approval was contingent upon obtaining the necessary permits from applicable offices and departments.  Yost advised Phillips that he could provide the pertinent information in the Village’s possession.

COMMITTEE REPORTS

  • Historical District Study Committee: Baxter advised that the committee met on February 9, 2016. Baxter stated that Don Bellinger attended and provided the committee with possible information sources. Shirley Whipple provided a list of historical residences in the Village and stated these houses could be toured by the committee. The committee plans to meet again in April.

UNFINISHED BUSINESS – None

CURRENT BUSINESS

  • Expenditure Report: Motion by Burgin, second by Baxter, to approve as presented. Motion carried on a voice vote. 

 

  • Consider Resignation of Kathy Sanborn and Declare Vacancy on Planning Commission: Motion by Burgin, second by Jordan, to accept resignation of Kathy Sanborn and Declare Vacancy on Planning Commission. Motion carried on a voice vote.
  • Consider Membership Application from Penny Dupuie: Baxter referred to Sanborn’s appointment to the Village Council, and stated she was upset that the Council vacancy was not presented to the entire Planning Commission. Sieting advised that the vacancy was advertised in the newspaper for two weeks. Sieting also stated that they try to seek members of the public to fill Village boards, and were not looking to appoint an individual from another board to the Council vacancy, but advised there were not many applicants for the position.Motion by Burgin, second by Sieting, to recommend to the Village Council that Penny Dupuie be appointed to the Planning Commission. A voice vote was then taken: Ayes – Six (6); Nays – One (1); Absent – One (1). Motion carried.

 

PUBLIC COMMENT

Cecil Dunn stated his grandson would like to open a video game/equipment sales business in a building downtown and asked about permits needed. Yost requested that Dunn contact the Village Office to review the ordinances on signs and the Commercial zone to confirm whether the business will comply.

Shirley Whipple stated she is very pleased with the way the Village conducted itself in demolishing the old Village Office at 109 Fourth Street. DDA Director Cash Cook stated he has met with developers regarding the possibility of housing construction at this site.

ADJOURNMENT

Motion by Sieting, second by Burgin, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 6:40 p.m.

Recorded by: Angie Koon, Village Clerk

Village Council Minutes 2-22-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, FEBRUARY 22, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham, North and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Police Sergeant; Helen Artress, Police Department Administrative Assistant; Jennifer Standerfer, Village Treasurer.

 

PUBLIC PRESENT: Bob Peters, Brett Eberhard, Cash Cook, Amy Sieting, Penny Dupuie, Mickey Miller, Chris Helberg, Kathy Sanborn, Andy Bratton, Erik Hayes, Kevin Rogols, Mark Priest and Ron Kirchofer.

Andy Bratton started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee Ellis requested that discussion on partnering with the Kalkaska Sheriff’s Office for Village police services continue under Unfinished Business. President Sieting stated that a previously-adopted motion would need to be rescinded before this issue can be sent to a committee for further discussion.  Item 10g. under New Business was added to the agenda.

Motion by Banko, second by Ellis, to approve the agenda as amended. Motion carried on a voice vote.

CONSENT AGENDA

Trustee North pointed out a correction needed on Council minutes from the regular February 8, 2016 meeting.

Motion by North, second by Banko, to approve with correction on February 8, 2016 Council minutes. Motion carried on a voice vote.

PUBLIC HEARING: Presentation of Budget FYE 2/28/2017

Motion by White, second by Needham, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:08 p.m.

Manager Yost stated that an abbreviated Budget Work Session took place on February 18, 2016 but was adjourned when a quorum was lost.

Trustee Banko asked about the budget amendment for the fiscal year ending 2/29/2016.

There were no public comments about the budget for fiscal year ending 2/28/2017.

Motion by Needham, second by Ellis, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed at 6:12 p.m.

PUBLIC COMMENT – None

PRESENTATIONS

 

  • Question and Answer Session with Bob Peters of Otwell Mawby (Demolition of 109 Fourth Street) – Bob Peters of Otwell Mawby and Brent Eberhard of HBC Contracting introduced themselves, and stated that they inspected the building at 109 Fourth Street for lead and asbestos. Peters stated that some items inside the building were found to contain asbestos. Peters reviewed these items, and stated that they can be safely handled with minimal risk. Peters stated that the site will be monitored during demolition to ensure the health and safety of both the workers and the public. Peters discussed the procedure for disposing of hazardous materials, and stated that they are exceeding the minimum standards for abatement. Peters advised that air monitoring is also being conducted and, if elevated levels are found, work will cease immediately. President Sieting agreed that contractors have gone above and beyond to ensure public safety.

 

 

The demolition timeline was discussed. Ron Kirchofer stated he hopes the demolition will be completed sometime next week, depending on whether additional contamination is found.

Helen Artress asked about the materials containing asbestos. Peters reviewed these items, and reviewed different types of asbestos.  Peters reported that the asbestos found at 109 Fourth Street is the least hazardous type.  Peters also stated that there are many products on the market which contain some form of asbestos.

Erik Hayes asked about asbestos causing Mesothelioma. Peters stated that it would not be caused by the lower doses of asbestos located at 109 Fourth Street.

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Trustee Needham stated the committee met on February 18, 2016 for Police Union negotiations.  Needham stated they have no recommendation at this time as negotiations are on-going.  Needham stated that the committee will meet again on February 25, 2016 to discuss the Village Manager’s employment agreement.

Discussion took place on hours worked by the Village Manager above 40 hours per week. Needham advised the attorney’s opinion on this matter was that either overtime or comp time must be paid for these hours.  Trustee Ellis stated he would like to see a signed document in the employee’s file stating whether they will take comp time or overtime.  This issue requires further discussion.

Nominations Committee – President Sieting stated the committee discussed filling the vacancy on the Council versus reducing Council size.  The committee agreed it would be in the Village’s best interest to fill the vacancy at this time.  The committee recommended appointing Kathy Sanborn to fill the vacancy.  Trustee Needham stated that all applications were reviewed carefully, and their decision was based Sanborn’s background and the skills she can add to the Village Council.

Trustee North stated he is glad to see the Council moving forward by adding a member to fill the vacancy. Trustee Ellis stated he feels it is too close to the election to appoint someone at this time.

Motion by Needham, second by Banko, to appoint Kathy Sanborn to the vacancy on Village Council effective March 2016. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – Trustee Ellis; Absent – None.  Motion carried.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost stated that an informal question and answer session was held on Saturday, February 20, 2016 regarding the demolition of 109 Fourth Street, and there was not much public in attendance. Yost stated another meeting could be held if needed.

Yost reported that the DEQ permits have been signed for the upcoming Rural Development projects, and bids should be let soon.

Yost stated that he reviewed the Walmart prints, which were sent to the Kalkaska County Construction Codes. Yost reported that Walmart will be appearing at the Planning Commission meeting on March 3, 2016 to request a color palette change.  Yost stated he believes the store will be a significant addition to the Village.  Groundbreaking is anticipated for May or June of this year.

Yost reported that he has been working with the Kalkaska Memorial Health Center (KMHC) on the possible relocation of infrastructure on Coral Street. KMHC Administrator Kevin Rogols stated that he met with an engineer on this matter, and is excited for future discussion and planning.

Yost announced that he received a grant for an AED Defibrillator, which he demonstrated to Council and public.

PRESIDENT’S REPORT

President Sieting praised the KMHC long-term care greenhouse residences. Sieting stated that much thought and research was put into this project, which is a wonderful asset for the community.

Sieting explained the reasoning behind rotating Council members on Council committees, stating he places Council members with specific talents on applicable committees.

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2016-002 Budget Amendment No. 2 FYE 2/29/2016 – Village Treasurer Jennifer Standerfer explained the reason for budget amendments to Capital Outlay and New Equipment accounts.

Motion by Needham, second by North, to adopt Resolution 2016-002. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Resolution 2016-003 Village Intent Not to Commit Funds for FYE 2/29/2016 – Motion by North, second by Banko, to adopt Resolution 2016-003.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-004 Budget FYE 2/28/2017 – Motion by Needham, second by White, to adopt Resolution 2016-004.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Resolution 2016-005 Water and Sewer Rates – Trustee North noted that there are no changes to the water and sewer rates for the fiscal year beginning March 1, 2016.  Manager Yost advised that he will be speaking to Michigan Rural Water Association and rates may be revisited at a later date.

Motion by White, second by Needham, to adopt Resolution 2016-005. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

Consider Recommendation from Nominations Committee for Vacancy on Village Council – Action was taken on this issue during the Nominations Committee report.

Appoint Village Representative to Kalkaska County Tax Allocation Board – Motion by Banko, second by Ellis, to appoint President Sieting as the Village representative to the Kalkaska County Tax Allocation Board.  Motion carried on a voice vote.

Discuss Contracting Village DPS Services with Kalkaska County Sheriff’s Office – Discussion took place with Trustee Ellis stating he would like the Police Committee to research this further as the initial figures show a long-term cost savings to the Village.  Trustee Banko agreed that there is an obligation to at least explore the issue and obtain numbers from the Sheriff’s Office as the decision to cease further discussion was made before these figures were received.  Trustee White stated he feels that, no matter the cost savings, the County Sheriff’s Department cannot provide the coverage needed for the Village.  Trustee North stated he is looking at both the financial aspects and needs of the community, and can see that the Village needs are being met with the current Department of Public Safety.  Trustee Needham stated she understands both sides, but does not see large enough cost savings and does not believe the County would allow the Village to retain the number police officers it currently has.  Manager Yost stated that he and Sergeant Artress are trying to rebuild the department and retain officers for the long-term.  Yost asked that Council support the department and allow it to grow.  President Sieting recounted personal experience of life-threatening incidents in the County, and stated the response time from the County Sheriff’s Department was unacceptable.

Penny Dupuie stated she feels safe with the current Village officers, and would not feel safe without the Village Police Department. Erik Hayes stated he has seen first-hand the poor response times from the County in life-threatening situations.  Hayes stated he is personally familiar with the Village officers and appreciates the Village Police Department.  Kathy Sanborn also stated she has had first-hand experience not having a Village police officer on duty when needed.  Sanborn advised that a County deputy did respond but could not handle the situation.

Motion by Ellis, second by Banko, to rescind the previous motion (which was passed at the October 12, 2015 Council meeting) to cease further discussion in partnering with the Kalkaska Sheriff’s Office for Village Police Services. A roll call vote was then taken:  Ayes – Trustees Banko and Ellis; Nays – President Sieting and Trustees Needham, North and White; Absent – None.  Motion failed.

PUBLIC COMMENT

Penny Dupuie stated she does have respect for the County deputies and the jobs they do, but feels it is very important that the Village has the department it does.

Trustee Ellis thanked Trustee White for expression of his viewpoints. Trustee White stated that the Department of Public Works employees and police officers know their community and do a good job.  White feels that the Village is headed in the right direction.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:35 p.m.

Angie Koon, Village Clerk

Site Plan Amendment 3-3-16

The Kalkaska Village Planning Commission will be reviewing a Site Plan amendment request submitted by Walmart on Thursday, March 3, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan 49646. Walmart is requesting to amend the site plan (previously approved by the Planning Commission on July 9, 2015) in the architectural finishes for the buildings, specifically color.  All other elements of the previously approved Site Plans are unchanged.

 

Village Council Minutes Budget Work Session 2-18-16

VILLAGE OF KALKASKA

MINUTES OF A BUDGET WORKSESSION HELD ON THURSDAY, FEBRUARY 18, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 5:05 p.m.

PRESENT: President Sieting and Trustees Ellis (left at 5:25 p.m.), Needham and North.

ABSENT: Trustees Banko and White

STAFF PRESENT: Scott Yost, Village Manager; Angie Koon, Village Clerk; Jennifer Standerfer, Village Treasurer; Glenn Artress, Police Sergeant; Blake Huff, Police Officer.

PUBLIC PRESENT: Dennis Mansfield

BUDGET WORKSESSION

Manager Yost stated that a line item must be incorporated into the budget for the demolition of 109

Fourth Street. Trustee North pointed out that revenue for rental of Village property must also be

reduced.

Village Treasurer Jennifer Standerfer reviewed highlights of the budget for fiscal year ending

2/28/2017. Highlights included proposed wage increases for non-union employees, Department of

Public Safety staffing, on-going expenses for lawsuits and expenses in water and sewer funds for

the Rural Development Project.

ADJOURNMENT

President Sieting adjourned the work session at 5:25 p.m. as there was no longer a quorum after

Trustee Ellis’s departure.

Angie Koon, Village Clerk