Village Council Minutes 4-24-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, APRIL 24, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant.

PUBLIC PRESENT: Chris Helberg, Ed Tobey, Dan Johnson, Kevin Rogols, Mickey Miller, Dennis Mansfield and Patty Cox.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by White, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES – None

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost gave an update on the Rural Development water and sewer project, stating that interruptions during the National Trout Festival will be minimal. Yost reported that a pre-construction meeting was held on April 19, 2017 for the public’s benefit.

Yost stated he completed the first phase of Trustee Ellis’s orientation and the second phase, which includes touring of Village facilities, will be taking place soon. Yost congratulated Ellis on being named Citizen of the Year.

Yost stated he spoke with Representative Daire Rendon regarding proposed water and sewer legislature and its effect on the Village. Yost advised this information will be passed on to the appropriate Committee Chair.

Yost announced that the groundbreaking ceremony on Rural Development projects will be held on May 10, 2017 at 10:00 a.m. at the Trout Memorial. Yost explained that this is required by Rural Development.

Yost stated the Public Works Committee will be meeting on May 17, 2017 to review SAW sewer contract bids, and proposed corrections to water and sewer ordinances.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2017-016 Authorization for Change in Standard Lighting Contract with Consumers Energy – Motion by Needham, second by Dupuie, to adopt Resolution 2017-016.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Council Standing Committee Chair and Member Appointments – Appointments were made by President Sieting.

Consider Adoption of Resolution 2017-017 Amendment to Village Fee Schedule – Motion by White, second by Sanborn, to adopt Resolution 2017-017.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

PUBLIC COMMENT

Kevin Rogols, Administrator of the Kalkaska Memorial Health Center (KMHC), reminded citizens of the hospital millage renewal which will be on the ballot at the May 2, 2017 special election. Rogols stated he visited various organizations to provide information on how the renewal will be used, and the hospital has received positive feedback from the community.  President Sieting stated the information being provided by the hospital shows it is prudent with finances.  Sieting stated he endorses the hospital, which provides good services to the community.  Dan Johnson pointed out that the KMHC Long-Term Care was recognized as one of the top nursing home facilities in the country.

Trustee Needham invited all to attend the National Day of Prayer services on May 4, 2017. The Kiwanis Breakfast will begin at 6:30 a.m. at the Kalkaska Church of Christ, with a prayer at  the Kalkaska County building flagpole at noon.  Needham also announced the National Trout Festival Opening Ceremony on April 26, 2017 at 6:00 p.m. at the Civic Center.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:20 p.m.

Recorded By: Angie Koon, Village Clerk

 

DDA Special Meeting 4-26-17

Village of Kalkaska

Downtown Development Authority

MINUTES OF A SPECIAL MEETING HELD ON WEDNESDAY, APRIL 26, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STRET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority special meeting was called to order by Chair Bruce Zenner at 4:31 PM.

BOARD MEMBERS PRESENT: Burgin, Sieting, Zenner, Coffey, Yost, Paryani and Johnson

BOARD MEMBERS ABSENT:  Sanborn, Ascione

PUBLIC PRESENT:  Mickey Miller, Damien Allen, John Roberts, Gayenell Gentelia (Recording Secretary) Cash Cook (DDA Director)

  1. CURRENT BUSINESS:
  2. Discussion on Board and Administration: Board and Administration have forgotten their duties. Business owners are stating they have not seen Cash or Gayenell and are lapse in their duties to the business owners. DDA work for the business owners and business owner’s needs are not being met.
  3. Discussion on Activity at Railroad Square: Tent needs to be left up for the entire summer season. Community wants a movie night. What is being done? Library partnership was needed, grant for a movie screen was submitted, but was not successful. License is needed to show movies, Library has a license. Village does not need to partner with Library to do Movie Night.
  4. Movie Night at Railroad Square: Old screen was retrieved by Citizens 4 Kalkaska, Damien has the screen (not an inflatable screen). Citizens 4 Kalkaska are willing to staff Movie Night. Screen will be placed on the east side of the museum, suspended between 2 utility poles. Projector will be placed on the other side of the railroad tracks. Damien will provide PA system. Discussed Crowdfunding to help raise funds for a more suitable screen. Will need an FM transmitter (approx. $40). Motion by Yost to direct Yost and Sieting to request the Village of Kalkaska Council partner with Citizens 4 Kalkaska to bring movie night back to Kalkaska at Railroad Square and waive all fees, second by Burgin. All Ayes. Motion Carried.
  5. ADJOURN: Meeting adjourned by Chair Zenner. All Ayes, motion carried.

Next Meeting – May 2, 2017 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Village of Kalkaska Ground Breaking on Water and Sewer System Improvements

Village of Kalkaska officials will be holding a groundbreaking ceremony for construction of improvements to the Village’s water and sewer systems on Wednesday, May 10, 2017, at 10:00 A.M. in front of the National Trout Memorial in downtown Kalkaska. The public is invited to attend this exciting event for the community.

The $4.2M in total improvements were designed by Gosling Czubak Engineering Sciences, Inc. of Traverse City. According to Gosling Czubak Director of Engineering, Clyde Johnson, the water system improvements will include replacement of over 18,000 linear feet of vintage watermain, a new SCADA control system and well house improvements and new radio read water system meters.

Sewer system improvements include rebuild of three system pump stations, force main replacement, and improvements at the Clean Water Plant. As well, a storm water system will be added to the original IDC Industrial Park to eliminate flooding and inflow into the Village sanitary sewer system.

Site work began on April 18 and the improvements are expected to be complete and operational in October. Construction will be completed by these contractors: Sterling Excavation, Team Elmers, FHC, and Etna Supply.

The projects are being funded by loans from the USDA Rural Development and local municipal funds.

For more information, contact Village Manager Scott M. Yost at 231-258-9191.

Gosling Czubak Engineering Sciences, Inc. is a professional consulting firm providing surveying, landscape architecture, engineering, environmental, and geotechnical services to a large variety of clients. The firm has served public and private clients throughout Michigan since 1957.

Special DDA Meeting April 26, 2017

Please be advised of a special DDA meeting being held on Wednesday, April  26, 2017 at 4:30 p.m. at the Village Offices, 200 Hyde Street, Kalkaska, MI 49646 for discussion on a movie projection screen.

Village Council Minutes 4-10-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, APRIL 10, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Sanborn and White.

ABSENT: Trustees Kelly and Needham

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Denny Corrado, Compliance Officer; Mark Baars, WWTP Supervisor.

PUBLIC PRESENT: Dan Johnson, Dennis Mansfield, Ashley Miller, Gretchen Maike, Ann Kirtley, Ed Tobey, Mickey Miller, Chris Helberg and Tim Ellis.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Dupuie, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by White, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT

Ashley Miller of the Kalkaska Area Youth Soccer Organization (KAYSO) announced a 5K Fun Run event they are planning for June 3, 2017 to raise money for equipment for the organization via participant donations. Manager Yost stated that a special event request application was submitted, and the event will utilize the KART trail and Village sidewalks.  For safety measures, race participants will be outfitted in glowing materials.  Miller advised that flyers will be distributed to advertise the event, and anyone interested may enter the race.

PRESENTATIONS – None

BILLS

Motion by Sanborn, second by Dupuie, to approve the bills as presented in the amount of $131,698.59. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Sanborn and White; Nays – None; Absent – Trustees Kelly and Needham.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Nominations Committee – Trustee Dupuie reported that the committee spoke with applicant Tim Ellis, and recommend his appointment to the current vacancy on Village Council.

Motion by Dupuie, second by Sanborn, to appoint Tim Ellis to vacancy on Village Council for term ending in 2018. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Sanborn and White; Nays – None; Absent – Trustees Kelly and Needham.  Motion carried.

Finance Committee – President Sieting stated the committee reviewed payroll reconciliations, monthly payroll registers, bank reconciliations and journal entries with no issues.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The March 2017 report was provided by Lieutenant Artress.

CLEAN WATER REPORT

The March 2017 report was provided by Clean Water Plant Supervisor Mark Baars. Trustee Dupuie commended Baars for the smooth operation of the Clean Water Plant.

MANAGER’S REPORT

Manager Yost welcomed Clerk Koon back as recording secretary.

Yost reported that 186 Networks would be live on Tuesday, April 11, 2017 with internet services for the Village Office and Clean Water Plant. Yost stated that these Wi-Fi internet services will also be available to the community.

Yost announced a pre-construction meeting for the Rural Development water and sewer projects, being held for the public’s benefit, on April 19, 2017 at 4:30 p.m. The meeting will take place at the Village Office.

Yost advised that Representative Daire Rendon will hold hours at the Village Office on Friday, April 21, 2017 at 12:00 noon.

Yost announced a Weather Spotter Training Class being held at the Village Office at Wednesday, April 26, 2017 at 6:00 p.m. Yost also reminded Council that the National Trout Festival will take place the last weekend in April.

Yost reiterated that the KAYSO “Glow Run” will take place on the KART Trail and Village Sidewalks. Yost stated that Hold Harmless wording has been added to the Village Special Event Permit application.

Yost reported on correspondence he sent to Representative Rendon regarding proposed State water and sewer system laws, which would impose unrealistic restrictions on local system operators such as the Village in regard to discontinuing delinquent accounts and penalties for meter and shutoff tampering by eliminating those tools.

Yost advised that construction will begin by the end of this month on the Rural Development water and sewer project.

Yost stated that Trustee Kelly located a grant opportunity for K-9 supplies, which is being further researched.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Appointment of Village President Pro-Tem – President Sieting appointed Trustee White as the President Pro-Tem.

Consider Adoption of Resolution 2017-015 Supporting Explore 131 North Coalition – Motion by White, second by Sanborn, to adopt Resolution 2017-015.  Motion carried on a voice vote.

Authorize Funds for Interested Member(s) to Attend Annual Chamber Luncheon (April 26, 2017) – Motion by Sanborn, second by Dupuie, to authorize funds for full Council attendance.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Sanborn and White; Nays – None; Absent – Trustees Kelly and Needham.  Motion carried.

PUBLIC COMMENT

Ann Kirtley stated she has been fighting for the release of Ivan Bechtol, who she believes was wrongly convicted for involvement in a past murder case. Kirtley encouraged Council to read the related article in the Northern Express newspaper, if they have not yet done so.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:20 p.m.

Recorded By: Angie Koon, Village Clerk

Planning Commission Minutes 4-6-17

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

APRIL 6, 2017

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Sieting, Burgin, Baxter, White and Yost.

ABSENT: Jordan

PUBLIC PRESENT: Elise Crafts, Dusty Christensen, Conrad Miller, Ashley Miller and Toby Leonard.

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Sieting, second by White, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

  1. February 2, 2017 Regular Meeting:       Motion by Sieting, second by Baxter, to approve as presented. Motion carried on a voice vote.

PRESENTATIONS

  1. Master Plan Update from Elise Crafts of Networks Northwest: Crafts reviewed in detail results from the community planning survey, as well as public input received at the February 1, 2017 Speak Up Kalkaska Event. Crafts stated they are currently analyzing data from the Recreation Survey, which will be presented upon completion. Crafts discussed next steps in the planning process, which includes the meeting of focus groups to identify the most critical and feasible Village Master Plan goals. Crafts also reviewed the timeline for planning and approval processes.

 

SITE PLANS REVIEWS

  • Data Spade: Project architect Dusty Christensen presented details on a proposed addition to an existing commercial office building located at 786 S. Cedar Street. The site plan also includes a change in use. Conrad Miller, owner of Data Spade, introduced himself and reviewed company background. Miller stated that the existing building will be used as office space for Data Spade, and the proposed addition will house a retail store and tanning salon. Additional parking is also being proposed. Yost stated that all uses are acceptable in the Commercial District.

 

 

Yost stated that he conducted an administrative review of the Site Plan Application and supplemental materials submitted by the applicant. During this administrative review, the following matters were identified that the Manager’s office views as conditions of any anticipated Site Plan approval:

  1. That required signage permits shall be obtained from the Village of Kalkaska in accordance with the Village Zoning Ordinances.
  2. That Data Spade secures final approval and permits from the Village of Kalkaska and MDOT for connections to US-131, and any other necessary streets, roads or highways.
  3. That Data Spade secures all required approvals and permits from all County and State agencies having jurisdiction.Yost pointed out that storm water management plans with calculations demonstrating adequate capacity and design were submitted by Data Spade and approved by the Village Engineer. With inclusion of the above listed conditions, the Manager’s office finds the application and submittals would meet the criteria for Site Plan Approval contained in Village of Kalkaska Zoning Ordinance §152.108.Motion by Yost, second by Sieting, to approve the site plan from Data Spade conditioned on agreement by Data Spade and their agents to strict compliance with conditions above. A roll call vote was then taken: Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – Jordan. Motion carried.  
  4. COMMITTEE REPORTS 
  • Historical District Study Committee: Burgin stated he has been trying to obtain a map from the County to share with other entities, such as the Michigan Historical Preservation Network, for assistance. Burgin also stated that the area of the proposed Historical District has been reduced.

 

UNFINISHED BUSINESS: None

CURRENT BUSINESS

  • Expenditure Report: Motion by Sieting, second by Burgin, to accept as presented. Motion carried on a voice vote.

 

  • Consider Resignation of Jordan and Declare Vacancy on the Planning Commission: Motion by Sieting, second by Burgin, to accept Jordan’s resignation and declare a vacancy on the Village Planning Commission. Motion carried on a voice vote.

 

  • Re-Appointment of Committee Chairs and Members: Committee Chairs and members were appointed by Chair Larsen.

 

 

  • Authorize Funds for member(s) to Attend the Annual Chamber Luncheon (April 26, 2017): Motion by Sieting, second by White, to authorize funds for interested members to attend. A roll call vote was then taken: Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays –None; Absent – None. Motion carried.

 

  • Schedule Public Hearing on Proposed Amendment to Medical Marijuana Zoning Ordinance: Yost announced that he does not yet have a draft of the proposed amendments for review prior to the Public Hearing. This item will be tabled to the next meeting.

PUBLIC COMMENT

Baxter expressed disappointment over limited parking at the new Credit Union. Yost stated they may be expanding the parking here.

ADJOURNMENT

Motion by Sieting, second by Baxter, to adjourn. Motion carried on a voice vote.  The meeting was adjourned at 7:05 p.m.

 

Recorded by: Angie Koon, Village Clerk

Brownfield Redevelopment Authority Minutes 4-6-17

VILLAGE OF KALKASKA

BROWNFIELD REDEVELOPMENT AUTHORITY

MINUTES OF A REGULAR MEETING HELD ON THURSDAY, APRIL 6, 2017 IN THE VILLAGE OF KALKASKA COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

  1. CALL TO ORDER: The Village of Kalkaska Brownfield Redevelopment Authority regular meeting was called to order by Chair Neuhardt at 9:05 a.m.

BOARD MEMBERS PRESENT:  Chair Neuhardt, Mark Avery, Kevin Rogols and Valerie Thornburg

BOARD MEMBERS ABSENT: Don Kessel

PUBLIC PRESENT:  Cash Cook and Mac McClelland

  • APPROVAL OF REGULAR AGENDA: Motion by Rogols, second by Avery, to approve the agenda as presented. Motion carried on a voice vote.
  1. APPROVAL OF MINUTES:  
  • February 9, 2017 Regular Meeting – Motion by Avery, second by Thornburg, to approve the minutes as presented. Motion carried on a voice vote.

 

  1. PUBLIC COMMENT: DDA Director Cash Cook gave an update on the Kalkaska Economic Alliance (KEA). Cook stated that a request was submitted for assistance with administering a Rotary Charities grant application.

 

  • CORRESPONDENCE: Chair Neuhardt provided information regarding a presentation opportunity on EPA’s Technical Assistance for Brownfields program. Neuhardt will contact the appropriate party to request a presentation at a future Brownfield meeting.
  • UNFINISHED BUSINESS: None
  • CURRENT BUSINESS
  • Revenue/Expenditure Report:

 

 

    1. Review Phase I Environmental Site Assessments for Village-Owned Properties on Dresden Street: Mac McClelland of Otwell Mawby reviewed the text only versions of Phase I studies for Village Compost Area property, and additional vacant parcel on Dresden Street. McClelland identified potential issues in pursuing further testing on the Compost Area. Discussion took place on Brownfield’s role and next steps in the process.

 

Motion by Rogols, second by Avery, to ask Otwell Mawby to provide draft as correspondence for Brownfield Redevelopment Authority (BRA) review identifying the next steps that would be included in an Environmental Assessment of Village parcel 041-016-001-30, as well as the source of funding and potential liability to BRA and/or the Village of Kalkaska associated with such assessment or its findings, to be forwarded to the Village Council upon Brownfield approval. Motion carried on a voice vote.

 

 

  • FOR YOUR INFORMATION: Chair Neuhardt stated that a resignation from Kessel is forthcoming, and asked members to advise of anyone interested in the upcoming vacancy.

 

 

  • PUBLIC COMMENT: Mac McClelland stated that there have been recent changes made to the Brownfield Act, which consist mainly of technical clarifications, and will prepare a summary for board review.
  • BOARD COMMENTS: None
  • ADJOURNMENT – With no other business coming before the Board, motion by Avery, second by Rogols, to adjourn. Motion carried on a voice vote. The meeting was adjourned at 10:05 a.m.

 

 

Recorded By: Angie Koon, Village Clerk

Pre-Construction Meeting for R.D. Water and Sewer Projects 04-19-17

The Village of Kalkaska will be holding an informational pre-construction meeting on Wednesday, April 19, 2017 at 4:30 p.m. to discuss the upcoming Rural Development water and sewer projects. The public is invited.  Please attend if you have questions, or to learn more about this project.  The meeting will be held at the Kalkaska Village Office, located at 200 Hyde Street, Kalkaska, Michigan 49646.

DDA Minutes 4-4-17

 

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, APRIL 4, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chair Zenner at 5:04 P.M.

BOARD MEMBERS PRESENT:  Burgin, Sanborn, Coffey, Yost, Sieting, Johnson, Ascione and Zenner

BOARD MEMBERS ABSENT:  Paryani

PUBLIC PRESENT:  Elise Craft (Networks Northwest), Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary), John Roberts (Library Director)

  1. APPROVAL OF AGENDA: Motion by Sanborn, second by Burgin, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES: Motion by Burgin, second by Johnson, to approve the March 7, 2017 Regular Meeting minutes as presented. All Ayes, motion carried.
  2. PUBLIC COMMENTS: [Please stand and state your name for the record]
    1. Introduction of John Roberts, new Kalkaska County Library Director.

 

  1. PRESENTATION: Networks Northwest – Master Planning Process
    1. Discussion
      1. Planning Process
        1. 4 agencies (DDA, Village, Library, County Parks & Rec) to create 5 new/updated Master Plans.
        2. Speak UP Kalkaska Overview
        3. Online Survey Summary & Results
      2. Public Input Summary & Report Discussion
        1. 3 DDA questions
        2. 1 Open ended questions
        3. Nearly 200 participants trickled in
        4. 264 online survey response (on top of Speak Up Kalkaska participants)
        5. Discussion on report and summary analysis
      3. Next Steps
        1. Determine where and how to focus future and current activity
        2. Engaging with the audience that responded to the survey
          1. Intermittent surveys
          2. Focus Groups Topics
          3. Filter, what can the DDA affect’
        3. Focus Groups need to filter through the data and determine the following:
          1. What can DDA affect?
          2. What is affordable, attainable, and sustainable?
        4. Focus on Communication better with the community
        5. Move into Focus Group process
          1. How do we evaluate the goals and prioritize?
          2. Reviewed Guiding Principles
        6. Feedback from DDA Board
          1. Add – Is the project Purposeful (the Village, DDA, community)?
          2. Other guiding principles are fine

 

  1. CORRESPONDENCE: None

 

  1. COMMITTEE REPORTS
  2.  
    1. DDA Director Update
      1. We went to an IFF workshop concerning New Market Tax Credits for non- profit organizations. The library and hospital projects may qualify.
      2. The library is working on a proposed design which is architecturally in keeping with the downtown.
      3. The EDC will be completing a grant application to facilitate the feasibility of forming a Kalkaska Economic Alliance, as outlined in the action statement of the Beckett and Raeder document.
      4. I met with the Great Start Office in Traverse City about creating more child friendly activities at the Farmers Market.
      5. I met with Andi at the Chamber about the presentation at the Annual Chamber Luncheon.
      6. I attended the Northern Lakes Economic Alliance DDA workshop which focused on historical downtown façade improvements.
      7. I spoke at the first Kalkaska Food Summit. Nearly fifty people attended and covered a wide range of subjects.
      8. I’ve been communicating with Peter Young about their plans for the Cornell building redevelopment. They should have a presentable plan next month.
      9. I did an interview with 9 & 10 concerning the “Explore 131 North” marketing cooperative.

 

    1. Main Street Program Developer Update
      1. Tart Trails held another meeting regarding the new Trails Bill that effect all State-Owned Trails. At the meeting, the group representatives (and Tart Trail) agreed to work on preserving what has already been established as non-motorized trails in the Pere Marquette State Forest.   We will work to continue improving upon and enhancing both existing trails and new trail connections in the Forest. We will also get in touch with other trail users, such as snowmobilers and equestrian, to check their level of interest in joining the group. The greater the numbers, the more Lansing may listen to our concerns with designating all trails as ORV trails. Tart Trails will also reach out to neighboring regions to create a consortium of sorts to have representation from all areas in Northern Lower Michigan.
      2. The 131 Marketing Group continues to move forward. Explore 131 North logo has been agreed upon. There is a Resolution of Support included in board packets that we need to discuss and hopefully approve. We are also working on a Mission Statement and a work plan to ensure we stay on task with identified goals.
      3. Bookmarks are complete and ready for distribution. We’ve already handed some out to the hotels and will be delivering to the local businesses to distribute.
      4. I met with Patty Warner, Fife Lake NCT. They are not really going to do anything right now regarding the new mandate from NCT. There are only 2 representatives in Fife Lake, so they have no capacity. We possibly found a group, Kerry Mosko, who may be interested in adopting a portion of the Kalkaska NCT. I’ve reached out to her and hope to set-up a meeting sometime this month.
      5. I met with 5-to-1 Group regarding doing some children events at the Farmers’ Market. They have committed to coming the first Tuesday of every month beginning in June.
      6. Mark Randolph, Kalkaska Conservation District, has committed to doing 2 seed planting events at the Farmers’ Market this year. He will do one in the beginning of the season and one toward the end of the season (September timeframe).

 

    1. Projects & Promotions
      1. Bookmarks – completed
      2. Stickers and Clings to area businesses
      3. 4Front having a Beer tent Friday night Street Festival Concert
      4. Kathy and Deb are setting up concert entertainment
      5. Speeder Rail cars on June 4
        1. Gift bag for each car
      6. Calendar of Meetings to hand out to local businesses with contact information for Village Council and DDA Board Members
      7. Street Festival signs for intersections to drive people to the location of the concert series
      8. Banner for Northland Corner
      9. Can Rotary hold a fundraiser at Railroad Square?
      10. Add new actionable ideas for events
    2. Farmers’ Market
      1. Cash had a vendor addition, Mike has 11 committed vendors; Bob introduced Chearhart Family Farm; Deb had a vendor suggestion; Gayenell had a call from Bob Seabolt (sp. Sebard?) as a vendor inquiry. Mike hopes for 14-15 Vendors opening day. Sandy Hurd bought thank you cards for Vendors and other appropriate occasions.
      2. Cash said approval for a $4, 500 Health Dept. grant is likely to be approved with logo shopping bag and a sound bar/system for the site being discussed, leaving $2k to $2.5k for a radio campaign. He expects to hear sometime next week. Sandy asked about KFM ad copy for the County EDC map; Gayenell will follow up with Sandy on ad. Discussion about possibility of 7 step signs and 1 sandwich board, budget allowing. Discussed T-shirts for vendors and possible sale, obtain cost estimate, small order to test market, quality and graphic are important. Discussed logo bag being sold at $1.
      3. Chair project to be done in April, DPW schedule allowing with a critical day May 1; 4 painting steps are necessary as per Cash. Patty brought up liability and Cash said it’s covered under the Village policy.
      4. Wording on chair to include: Kalkaska Farmers’ Market Tuesday 2-6 pm, Donated by Shetler Family Dairy.
      5. The Chair will be purple with yellow lettering.
      6. The meeting adjourned 1:48 pm

 

    1. Main Street/RRC Committee
      1. We finished reviewing the RRC Self-Evaluation Form and are now preparing the final Self-Evaluation forms to be shared with Kalkaska Village Manager Scott Yost, DDA Board, Planning Commission and Village Council. Once Forms are approved they will be submitted to the state.
      2. During our discussions a subject that came up was KBRA. Do they have a list of priority sites? Can we have their minutes presented to the DDA? Approximately 6-8 months ago Kevin Rogols presented there would be KBRA Liaison to the DDA. Do they have a DDA liaison? Who is it? And can they start attending the DDA meetings?
      3. KBRA – Cash
        1. Inventory identified 3 lots in the Industrial Park, property on 131 South.
        2. Applied for assessment grant, but did not receive the grant
        3. Funding is current issue
        4. 2-for-1 phase I on the 2 properties on Dresden Street
        5. Determine how they can be saleable
      4. Main Street visit tomorrow, April 5

 

    1. By-Laws Committee
      1. Table to next month

 

 

  1. CURRENT BUSINESS:
  1. Bills: Motion by Sanborn, second by Yost, to approve payment of bills as presented. A roll call vote was taken: Ayes – Johnson, Sieting, Yost, Sanborn, Ascione, Burgin, Coffey and Zenner. Nays – None. Absent – Paryani. Motion carried.

 

  1. Cash Balance Report: Motion by Coffey, second by Sanborn, to accept as presented. All Ayes, motion carried.
  2. Revenue Expenditure Report: Motion by Coffey, second by Sanborn, to accept Revenue Expenditure Report as presented. All Ayes, motion carried

 

  1. Appoint Committee Chairs: Kim Johnson – MS/RRC Committee, Yost removed from Website Committee, Burgin take Yost position.
  2. Appoint Master Plan Focus Group: Zenner (Chair) and representative to all other Focus groups. Ascione and Johnson appointed.
  3. Kalkaska Chamber Luncheon Attendees, Wednesday, April 25, 11:30 AM–1:00 PM ($15/person): Cook and Gentelia
  4. Consider Approval of Resolution of Support for Explore 131 North Coalition: Motion by Sieting, second by Yost, to approve Resolution of Support as amended. A roll call vote was taken: Ayes – Sanborn, Johnson, Sieting, Yost, Zenner, Ascione, Burgin and Coffey. Nays – None. Absent – Paryani. Motion Carried.

 

  1. OLD BUSINESS:
    1. Master Plan Update

 

  1. FOR YOUR INFORMATION: None

 

  1. ADJOURN: Meeting adjourned at 6:47 PM by Chair Zenner.

 

Next Meeting – May 2, 2017 @ 5:00 p.m.

 

Recording Secretary: Gayenell Gentelia

Village Council Minutes 3-27-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MARCH 27, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Kelly, Needham, Sanborn and White.

ABSENT: Trustee Dupuie

STAFF PRESENT:     Scott Yost, Village Manager; Glenn Artress, Lieutenant; Blake Huff, Sergeant; Denny Corrado, Compliance Officer; Helen Artress, Department of Public Safety Administrative Assistant.

PUBLIC PRESENT: Cash Cook, Mickey Miller, Dan Johnson, Kevin Rogols, Amy Sieting, Dennis Mansfield and Patty Cox.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by Needham, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES

Police Committee – Manager Yost stated the committee met to discuss police equipment and future plans for the department.

Motion by Kelly, second by White, to authorize the Department of Public Safety Director/Village Manager to enter into agreement to purchase a K-9 equipped police vehicle, not to exceed $65,000.00 as shown in current fiscal year General Fund budget line 101-345-970.000. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost announced that a Nominations Committee meeting has been scheduled for Thursday, March 30, 2017.

Yost stated that 186 Networks, who will be providing wireless internet access to the Kalkaska area, does not yet have services up and running.

Yost reported that he and Sergeant Huff represented the Village at funeral visitation for Ken Dupuie, father of Kalkaska EMT Joe Dupuie.

Yost stated that review of the Medical Marijuana regulatory and zoning ordinances will resume in April.

Yost reported that the Kiwanis Awards banquet took place last week, where Sergeant Huff and Deputy Hawkins were recognized for recent life-saving actions.

Yost advised Council that timber harvesting taking place on the Templeton property, located at the north end of the Village, is not related to any anticipated development of the property.

Yost advised that beginning steps in the Rural Development project took place last week, which included a meeting with contractors to discuss staging of equipment and materials. Yost stated that a pre-construction meeting, to be held in April, is being planned for the public’s benefit.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2017-013 Supporting Economic Development Strategy – Motion by Needham, second by Sanborn, to adopt Resolution 2017-013.  Motion carried on a voice vote.

Consider Adoption of Resolution 2017-014 Supporting DDA Planning and Capacity Strategy – Motion by Sanborn, second by White, to adopt Resolution 2017-015.  Motion carried on a voice vote.

Consider Adoption of Resolution 2017-012 Supporting Trail Consortium Memorandum of Understanding – Motion by Needham, second by Sanborn, to adopt Resolution 2017-015.  Motion carried on a voice vote.

PUBLIC COMMENT – None

CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION (CLOSED SESSION PER SECTION 15.268 (e) OF THE OPEN MEETINGS ACT)

Motion by Needham, second by Sanborn, to enter into Closed Session pursuant to MCL 15.268(e) of the Open Meetings Act to discuss the pending health insurance litigation strategy because discussion in an open meeting would have a detrimental financial effect on the litigating and settlement position of the Village of Kalkaska.   A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.  Closed Session began at 6:20 p.m.

RETURN TO OPEN SESSION

Motion by Needham, second by Sanborn, to return to Open Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.  Open Session resumed at 6:59 p.m.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:00 p.m.

Recorded By: Scott Yost, Village Manager