Village Council Minutes 3-13-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MARCH 13, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:02 p.m.

PRESENT: President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Glenn Artress, Police Lieutenant; Denny Corrado, Compliance Officer; Mark Baars, WWTP Supervisor.

PUBLIC PRESENT: Mickey Miller, Laura Zingg, Lon Husbands, Patty Cox and Tim Ellis.

President Sieting started with a prayer and led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by Needham, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

Motion by Dupuie, second by Sanborn, to approve the bills as presented in the amount of $99,607.95. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Motion by Needham, second by White, that non-union employees, based on satisfactory performance, receive a 3% raise as budgeted as of March 1, 2017.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Finance Committee – President Sieting stated the committee reviewed payroll reconciliations, monthly payroll registers, bank reconciliations and journal entries with no issues.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The February 2017 report was provided by Lieutenant Artress.

CLEAN WATER REPORT

The February 2017 report was provided by Clean Water Plant Supervisor Mark Baars.

MANAGER’S REPORT

Manager Yost announced that a Police Committee meeting must be scheduled. Yost also gave an update on 186 Networks, who will be leasing space on the Village water tower, stating they expect to be live sometime next month.

Yost stated that he, President Sieting and Trustee White met with Senator Booher in Lansing to advocate for Kalkaska. Updates will be provided as available.

Yost reminded Council that the Department of Public Safety will be offering CPL classes.

Yost advised that an orientation meeting took place with Gosling Czubak regarding the SAW Grant. Further updates to follow.

Yost announced tentative dates for the Rural Development project. Groundbreaking will take place on May 5, 2017.  The Public Pre-Construction meeting date has yet to be determined.

Yost stated that the Kalkaska cheerleaders provided candy bags to the Department of Public Safety to thank them for their service to the community.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Council Standing Committee Chair and Member Appointment – Committee appointments were made by President Sieting.

Consider Adoption of Resolution 2017-008 National Trout Festival Banner – Motion by White, second by Dupuie, to adopt Resolution 2017-008.  Motion carried on a voice vote.

Consider Adoption of Resolution 2017-009 National Trout Festival Youth Parade – Motion by Needham, second by Dupuie, to adopt Resolution 2017-009.  Motion carried on a voice vote.

Consider Adoption of Resolution 2017-010 National Trout Festival Grand Royale Parade – Motion by White, second by Needham, to adopt Resolution 2017-010.  Motion carried on a voice vote.

Consider Adoption of Resolution 2017-011 National Trout Festival Fireworks Display – Motion by Needham, second by Sanborn, to adopt Resolution 2017-011.  Motion carried on a voice vote.

PUBLIC COMMENT

Laura Zingg gave a brief Kalkaska Memorial Health Center report.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:22 p.m.

Recorded By: Scott Yost, Village Manager

Village Council Minutes 2-27-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, FEBRUARY 27, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White.

ABSENT: Trustee North

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Blake Huff, Sergeant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Mike Thompson, Kevin Rogols, Mickey Miller, Bruce Standfest, Patty Cox and Dennis Mansfield.

President Sieting started with a prayer and led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Needham, second by Sanborn, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by White, second by Dupuie, to approve as presented. Motion carried on a voice vote.

PUBLIC HEARING: PRESENTATION OF BUDGET FOR FYE 2/28/2018

Motion by Sanborn, second by Needham, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:02 p.m.

Manager Yost stated there have been no changes to the budget since the Budget Work Session. There were no public comments.

Motion by White, second by Dupuie, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed at 6:04 p.m.

PUBLIC COMMENT – None

PRESENTATIONS

  • Presentation from Emergency Manager Mike Thompson – Manager Yost introduced Thompson, who serves as the Emergency Manager in Crawford and Kalkaska Counties. Yost and Thompson discussed the proposed Natural Hazard Mitigation Plan, which was tabled from the previous Council meeting. Thompson reviewed the long-term plan including funding and equipment, promotion of utilities, public education and training. Yost recommended adoption of the Mitigation Plan.

Thompson also discussed a Public Officials conference being held on February 28, 2017 at the Kaliseum. Thompson explained that the conference will detail responsibilities of public officials in emergencies.

Manager Yost stated the Railroad Tank Car Parking resolution, which was also tabled at the last Council meeting, will be addressed later in the agenda.

REPORTS FROM COUNCIL COMMITTEES

Business Development Committee – Manager Yost stated the committee discussed a request from COLI Communications/186 Networks to lease space on the Village water tower for wireless internet access to the Village and surrounding areas.  Yost reviewed the terms of the lease agreement and recommended its approval pending review by the Village attorney.

Bruce Standfest of 186 Networks explained the process of the antenna-based system which would provide an internet option for residents of the Village and surrounding area, as well as the Village Office. Standfest also reviewed internet pricing tiers.

Motion by Sanborn, second by Needham, to accept for execution the described Lease between the Village of Kalkaska and COLI, Inc. (186Networks), for use of the Village Water Tower, and the free standing tower at 200 Hyde Street, including physical space as provided therein, for Installation and Operation of Wireless Internet Access Points, pending review by the Village Attorney, and authorize the Village Manager to sign on behalf of the Village. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays – None;

Absent – Trustee North. Motion carried.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT – None

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS

 

Consider Adoption of Resolution 2017-003 Railroad Tank Car Parking – Motion by White, second by Dupuie, to adopt Resolution 2017-003.  Motion carried on a voice vote.

Consider Adoption of Resolution 2017-004 Natural Hazard Mitigation Plan – Motion by Sanborn, second by White, to adopt Resolution 2017-004.  Motion carried on a voice vote.

NEW BUSINESS

Consider Adoption of Resolution 2017-006 Budget Amendment No. 1 (FYE 2/28/2017) – Trustee Dupuie pointed out some mathematical errors needing correction.  Motion by Needham, second by Sanborn, to approve Budget Amendment No. 1 as corrected.  A roll call vote was then taken:

President Sieting and Trustees Needham, Sanborn and White; Nays – Trustees Dupuie and Kelly; Absent – Trustee North. Motion carried.

Consider Adoption of Resolution 2017-007 Authorizing Budget FYE 2/28/2018 – Motion by Needham, second by White, to adopt Resolution 2017-007. A roll call vote was then taken:

Ayes – President Sieting and Trustees Needham, Sanborn and White; Nays – Trustees Dupuie and Kelly; Absent – Trustee North. Motion carried.

Consider Resignation of Trustee North and Declare Vacancy on Village Council – Motion by Needham, second by Sanborn, to regretfully accept the resignation of Trustee North and declare a vacancy on the Village Council. Motion carried on a voice vote.

Consider Adoption of Ordinance 2017-004 Authorizing the Private Sale of Village-Owned Property (Lot #9 of Kalkaska Enterprise Industrial Park) – Motion by Sanborn, second by Dupuie, to adopt Ordinance 2017-004. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays – None; Absent – Trustee North.  Motion carried.

Consider Adoption of Ordinance 2017-005 Authorizing the Private Sale of Village-Owned Property (Lot #10 of Kalkaska Enterprise Industrial Park) – Motion by White, second by Needham, to adopt Ordinance 2017-005. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays – None; Absent – Trustee North.  Motion carried.

PUBLIC COMMENT

Mike Thompson stated that Kalkaska County has implemented a Mass Notification System whereby registered residents are notified via text of an emergency or disaster situation. Thompson reviewed the registration process, stating that there is no cost and participants may opt out at any time.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:45 p.m.

 

Angie Koon, Village Clerk

Village Council Vacancy

The Village of Kalkaska is seeking a community-oriented individual to fill one vacated, unexpired term on the Village Council. The appointed individual will serve until the next general election in November of 2018.  Applicants must be Village residents.  Please contact the Village Office at 258-9191 to obtain an application.  The deadline for applications is March 20, 2017.

Cancellation of Brownfield Redevelopment Meeting 3-9-17

Please be advised that the regular Brownfield Redevelopment Authority Meeting scheduled for Thursday, March 9, 2017 at 9:00 a.m. has been cancelled. The next regular meeting is scheduled for Thursday, April 6, 2017 at 9:00 a.m. at the Kalkaska Village Office located at 200 Hyde Street, Kalkaska, MI 49646.

Public Hearing 2-27-2017: Adoption of 2017-2018 Budget

ATTENTION VILLAGE OF KALKASKA RESIDENTS

 

NOTICE OF A PUBLIC HEARING

 

A Public Hearing has been scheduled for Monday February 27, 2017 at a Regular Council Meeting at 6:00 p.m. at the Village Council Chambers located at 200 Hyde Street, Kalkaska, Michigan, for the purpose of discussing adoption of the 2017-2018 budget. A copy of the budget is available for public inspection in the Village Office at 200 Hyde Street, Kalkaska, Michigan, 49646.

 

THE PROPERTY TAX MILLAGE RATE PROPOSED TO BE LEVIED TO SUPPORT THE PROPOSED BUDGET WILL BE A SUBJECT OF THIS HEARING.

 

Public comments, either oral or written, are welcome at the Public Hearing. Handicapped persons needing assistance or aid should contact the Village of Kalkaska Offices during regular working hours of 10:00 a.m. to 4:30 p.m. forty-eight hours prior to the meeting.

Village Council Minutes 2-13-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, FEBRUARY 13, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White.

ABSENT: Trustee North

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Police Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Mark Baars, Clean Water Plant Supervisor; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Chris Helberg, Kevin Rogols, Ehren Jones, Jessica Jones, Shyler Engel, Laura Zingg, Mickey Miller, Dan Johnson, Lon Husbands, Dennis Mansfield, Amy Sieting and Patty Cox.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Trustee Kelly had a question regarding a library services and technical grant for which the DDA planned to apply. The inquiry will be directed to DDA Director Cash Cook.

Motion by Sanborn, second by Dupuie, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS

Presentation on KMHC Millage Campaign – Kalkaska Memorial Health Center (KMHC) Administrator Kevin Rogols stated that the hospital has been working on a plan to expand services, without impacting or disrupting surrounding residents, through the vacation of Second and Coral Streets.  Rogols explained the proposed capital millage renewal, which will be on the ballot at a special election in May of 2017, will enable the hospital to expand these services.

Rogols detailed the areas of focus which include expansion of private rooms within Long-Term Care, addition of chemotherapy and infusion services, increased office space for primary and specialty care physicians, and increased parking. Rogols stated these areas are based on community input of desired needs.  Rogols presented photos of the existing hospital campus, as well as illustrations of the proposed future campus.  Rogols reviewed the timeline for the proposed project if the millage renewal is successful.

Manager Yost stated that the vacation of Second and Coral Streets will be instrumental in this project.

BILLS

Motion by Dupuie, second by Sanborn, to approve the bills as presented in the amount of $133,661.67. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays – None; Absent – Trustee North.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – President Sieting stated the committee was only able to review bills at today’s meeting, and other business will be handled at a later date.

Parks and Recreation Committee – Trustee White stated the committee met on January 25, 2017 to discuss reorganization of trails, as well as the Canopy Study.  White stated that preparation work was also done for the February 1, 2017 Master Plan public forum.

Ordinance Review Committee – Trustee Needham reported that the committee discussed a proposed amendment to the Taxi Cab Ordinance.  Needham reviewed the proposed changes, and stated the committee recommends that it be approved as presented.  This will be addressed under New Business.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The January 2017 report was provided by Lieutenant Artress.

CLEAN WATER REPORT

The January 2017 report was provided by Clean Water Plant Supervisor Mark Baars.

MANAGER’S REPORT

Manager Yost invited KMHC Administrator Kevin Rogols to discuss a recent meeting held between hospital and law enforcement personnel. Rogols explained that the hospital recently rendered care to an individual involved in a violent crime within the Village, and met with Village DPS and County Sheriff’s Department staff to debrief and review current hospital procedures. Rogols stressed the importance of having protocols in place to maintain safety, and will coordinate with law enforcement agencies to identify areas of needed improvement.

Yost requested that Council members review the Railroad Tank Car and Natural Hazard Mitigation resolutions. These will be tabled to the next meeting.

Yost stated he and Lieutenant Artress met with Emergency Manager Mike Thompson regarding a Voluntary Defense Force. Yost also introduced Chris Helberg of the Kalkaska Volunteer Milita, who was present at tonight’s meeting.

Yost announced that the Village will host a Weather Spotter training course on April 26, 2017 at 6:00 p.m. Yost also announced a Medical First Responder course, which will be sponsored by the Kalkaska Emergency Unit (KEU).  Anyone wishing to attend should contact the Village Manager or Village President.

Yost requested that the Business Development Committee meet as soon as possible regarding an offer from an internet provider to lease space on the Village’s water tower.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Schedule Public Hearing for Adoption of Budget for Fiscal Year Ending 2/28/2018 – The Public Hearing was scheduled for the February 27, 2017 regular Council meeting.

Consider Adoption of Resolution 2017-003 Railroad Tank Car Parking – Tabled to the February 27, 2017 Council meeting.

Consider Adoption of Resolution 2017-004 Natural Hazards Mitigation Plan – Tabled to the February 27, 2017 Council meeting.

Consider Adoption of Resolution 2017-005 Amendment to Village Fee Schedule – Manager Yost pointed out that the only change made to the fee schedule involved Medical Marijuana facility license charges.  Yost stated that the annual licensing fee will be permitted by new State law.  Yost stated he hopes that proposed amendments to the Medical Marijuana Zoning and Regulatory Ordinances will be available for Planning Commission and Council review in March.

Motion by Needham, second by White, to adopt Resolution 2017-005. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Needham, Sanborn and White; Nays – Trustee Kelly; Absent – Trustee North.  Motion carried.

Consider Approval of Purchase Agreement for Vacant Lot #9 at Kalkaska Enterprise Industrial Park – Manager Yost explained that the offers for both this lot and lot #10, which will be addressed next on the agenda, were both full-price.  Yost reminded Council that there were previous offers on these lots by another buyer, which were rejected because offers were less than full price.  Yost stated that purchase agreements being considered on both lots are for Medical Marijuana processing facilities.  Yost advised that he views these as opportunities for significant Village revenue.  Trustee Needham added that these facilities will be monitored very closely to ensure they are in compliance with State law, as well as regulations put into place by the Village.

President Sieting introduced Mr. and Mrs. Jones, along with their attorney Shyler Engel, who own facilities elsewhere. Engel explained the Medical Marijuana Licensing Act and reviewed the growing, processing and distribution processes.

Motion by White, second by Sanborn, to approve the purchase agreement for lot #9 and authorize the Village President to sign. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays – None; Absent – Trustee North.  Motion carried.

Consider Approval of Purchase Agreement for Vacant Lot #10 at Kalkaska Enterprise Industrial Park – Motion by Needham, second by White, to approve the purchase agreement for lot #10 and authorize the Village President to sign.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays –None; Absent – Trustee North.  Motion carried.

Appoint Village Representative to Kalkaska County Tax Allocation Board – President Sieting will serve as the Village representative to the Kalkaska County Tax Allocation Board, with Trustee Needham acting as an alternate.

Consider Adoption of Ordinance 2017-003 Amendment to Taxi Cab Ordinance – Motion by Needham, second by Sanborn, to adopt amended Ordinance 2017-003 as presented.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays – None; Absent – Trustee North.  Motion carried.

Authorize Publication of Delinquent Utility Accounts to be Transferred to Tax Rolls – Motion by Needham, second by Dupuie, to authorize the publication of delinquent utility accounts to be transferred to tax rolls.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, Needham, Sanborn and White; Nays – None; Absent – Trustee North.  Motion carried.

PUBLIC COMMENT

Manager Yost attempted to clear up some misconceptions as to why Walmart will not be proceeding with the store in Kalkaska. Yost stated that alterations were made to the Village Zoning Code and site plan review process, which will be beneficial to the Village in the future.  Yost concluded by advising Council to approach any future project with caution and clarity.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:25 p.m.

Recorded By: Angie Koon, Village Clerk

Planning Commission Minutes 2-2-17

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

FEBRUARY 2, 2017

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Jordan, Sieting, Burgin, Baxter and Yost.

ABSENT: White

PUBLIC PRESENT: None

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Sieting, second by Jordan, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

January 5, 2017 Regular Meeting: Motion by Baxter, second by Burgin, to approve as presented.  Motion carried on a voice vote.

SITE PLAN REVIEWS: None 

PRESENTATIONS: None

COMMITTEE REPORTS

  • Historical District Study Committee: No update at this time. Burgin and Yost will be meeting with Amanda Reintjes of the Michigan Historical Preservation Network on Friday, February 3, 2017 for further discussion.

UNFINISHED BUSINESS: None

CURRENT BUSINESS

  • Expenditure Report: Motion by Burgin, second by Baxter, to accept as presented. Motion carried on a voice vote.

 

  • Authorized Funds for Interested Member(s) to Attend Form-Based Code Workshop (February 23, 2017): Motion by Sieting, second by Jordan, to authorize one member to attend. A roll call vote was then taken: Ayes – Chair Larsen and Baxter, Burgin, Jordan, Sieting and Yost; Nays – None; Absent – White. Motion carried.

 

  • Update on Proposed Amendments to Medical Marijuana Zoning Ordinance: Yost reported that the proposed amendments to the ordinance are not yet completed. Yost stated he anticipates the amended ordinance will be available for Planning Commission review at their March meeting.

Yost advised that the Village has received two signed purchase agreements for the last available lots in the Kalkaska Industrial Park at full asking price. Yost stated the potential buyers will operate medical marijuana grow and processing facilities, and the purchase agreements will be considered for approval at the February 13, 2017 Village Council meeting.  Yost pointed out that the issuance of these new licenses is contingent upon the existing ordinance being updated to follow new federal laws.

PUBLIC COMMENT

Chair Larsen stated the Master Planning public input forum held on February 1, 2017 was very well-attended. Discussion took place on next steps once the results from the forum have been processed.  This will be further considered at next month’s meeting.

Burgin stated he recently learned about the Blessings in a Backpack program, and suggested a fundraising effort to assist.

Jordan asked the status of the proposed Walmart in Kalkaska. Yost stated there has been no updated information from Walmart.

Jordan stated he did not believe a meeting was necessary tonight given the lack of new business. Jordan reminded members of a vote taken some time ago that the regular meeting could be cancelled if there was no business to consider.  Burgin stated he felt that, with the upcoming Master Plan update and zoning ordinance amendments, the Planning Commission will have some important decisions coming up.  It was reiterated that regular meetings may be cancelled a week beforehand if the Chair, Clerk, Village Manager and Village President deem there is no new business to consider.

ADJOURNMENT

Motion by Yost, second by Sieting, to adjourn. Motion carried on a voice vote.  The meeting was adjourned at 6:40 p.m.

 

Recorded by: Angie Koon, Village Clerk

DDA Minutes Special Meeting 1-17-17

Village of Kalkaska

Downtown Development Authority

MINUTES OF A SPECIAL MEETING HELD ON TUESDAY, JANUARY 17, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority special meeting was called to order by Vice-Chair Coffey at 5:02 P.M.

BOARD MEMBERS PRESENT:  Burgin, Seiting, Coffey, Yost, Paryani, Ascione and Johnson.

BOARD MEMBERS ABSENT:  Zenner and Sanborn

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary)

  1. APPROVAL OF AGENDA: Motion by Sieting, second by Burgin, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES: Motion by Johnson, second by Sieting, to approve the December 6, 2016 Regular Meeting minutes as presented. All Ayes, motion carried.
  2. PUBLIC COMMENTS: [Please stand and state your name for the record]

 

  1. PRESENTATION: None

 

  1. CORRESPONDENCE: NADO Award, Thank you letter from KHS

 

  1. COMMITTEE REPORTS
    1. DDA Director Update
      1. The trails consortium is getting close to a final MOU on the Boardman trail to Guernsey Lake.
      2. State bill 288 is scheduled to designate all State Forrest Roads to ORV trails. The DNR will be mapping these trails throughout 2017.
      3. We got the village a grant for 50 trees to plant throughout the village, as well as an Urban Tree Canopy Assessment.
      4. We’re working with Rotary Charities to get a planning and capacity / Seeds grant for County Rec to assist them with planning the “Fairgrounds / baseball / soccer” area development.
      5. I attended an MEDC training session in Cadillac, revolving around community redevelopment.
      6. We’re continuing to work on the development of the Kalkaska Economic Alliance.
      7. Wednesday, February 1st, at 6 PM is a community input forum named “Speak Up Kalkaska” for the cooperative master plans. When you get an email invitation, please forward it to your email contact list. Also, there will be an email survey directly after Speak Up Kalkaska. Please not only take the survey, but again, forward it to your email contact list.
      8. The Railroad Speeder Car Tour will return Saturday, June 3rd.

 

    1. Main Street Program Developer Update
      1. The LSTA grant application with the Library is moving forward. We are meeting with 3 businesses who have agreed to be a partner with us for this program if the Library gets the grant: Kalkaska Screw, Hayes Industries and Hague Equipment. We’ve been working with the Library to submit for a grant to bring a Youth Job Training/Internship/Job Shadowing/Mentoring program to the Kalkaska Area. The Kalkaska Area Youth Alliance would include Kalkaska Public Schools, Forest Area Schools, MI Works, Teen Health Center, The Village, The DDA, The Library and area businesses and major employers.
      2. The library has chosen a contractor for the Conceptual Design of the new library. They will begin their Feasibility Study interviews next month.
      3. Cash and I spent last Friday at Kalkaska High School. We were guest speakers for the Civic Awareness Class and discussed local government, the Master Planning Collaboration, volunteering and how they can help us by providing input at the Community Input event and/or the online survey that will be going out after Feb. 1.
      4. MI Main Street had to cancel their visit on January 18. They would like to reschedule for the first week of April.
      5. I participated in the North Country Trail Webinar. NCT has provided guidelines and expectations on maintaining the Trail Town designation for every NCT Trail Town.
        1. Discussed marking NCT trail with visible markers along trail
        2. Discussed marking trail for School Forest
        3. Interest in being part of the NCT Committee
          1. Paryani
          2. Yost
          3. Burgin
      6. We met with Kim from Live Well Kalkaska County Coalition to discuss how they can help with the Farmers’ Market this year. They are looking to help finance some marketing for the market and demonstration at the market.

 

    1. Projects & Promotions
      1. Christmas Decorations – Comments: It was good, but need more.
        1. Lack of garland
        2. Dress up the town more
        3. Doesn’t stand out
        4. Bring to Projects & Promotions
      2. Discussed Event Bookmarks
        1. Motion by Sieting, second by Paryani, to approve $250 to order event bookmarkers. A roll call vote was taken: Ayes – Burgin, Coffey, Paryani, Johnson, Sieting, Yost and Ascione. Nays – None. Absent – Sanborn and Zenner. Motion Carried.
      3. Discussed Community Concerts
      4. Discussed Tent
        1. Approx. $600/event
        2. Suggestion to keep Trout Festival Tent up all summer
        3. Go to Trout Festival Board and discuss the possibility of using tent for the entire summer
      5. Discussed creating a fee schedule for Railroad Square
        1. Movie Screen
        2. Fire Pit/Ring
      6. Will send Tent and fee schedule discussion to P&P committee

 

    1. Main Street/RRC Committee
      1. Finished up self-evaluation for RRC
      2. Will continue self-evaluation for Section 4-6 and have questions ready for the training on Feb. 28
      3. Michigan Main Street postponed until April

 

    1. Design Committee
      1. Reviewed the RFP and scored each proposal
      2. All 3 would have done a great job
      3. Cut out MSU could not do it because of timing
      4. Committee recommending Wade Trim be awarded the contract (highest score) 7 point difference
      5. Motion by Sieting, second by Burgin, to award the RFP in the amount of $12,500 to Wade Trim and have Zenner as signatory. A Roll Call vote was taken: Ayes – Coffey, Paryani, Johnson, Sieting, Yost, Ascione and Burgin. Nays – None. Absent – Sanborn and Zenner. Motion Carried.

 

  1. CURRENT BUSINESS:
  1. Bills: Motion by Sieting, second by Burgin, to approve payment of bills as presented. A roll call vote was taken: Ayes –Paryani, Johnson, Sieting, Yost, Ascione, Burgin and Coffey. Nays – None. Absent – Sanborn and Zenner. Motion carried.

 

  1. Cash Balance Report: Motion by Burgin, second by Johnson, to accept as presented. All Ayes, motion carried.

 

    1. Revenue Expenditure Report: Motion by Burgin, second by Johnson, to accept as presented. All Ayes, motion carried.
    2. Approve Northern Greenlawn, Inc. Contract to Continue Fertilizing Railroad Square (Chamber Site also included): Contract would include the Chamber site. $486 if pre-paid. Change Contract to reflect Railroad Square. Motion by Burgin, second by Sieting to approve Northern Greenlawn contract. A Roll Call vote was taken: Ayes – Johnson, Sieting, Yost, Ascione, Burgin, Coffey and Paryani. Nays – None. Absent – Sanborn and Zenner. Motion Carried.
    3.  Approve Design Committee Recommendation of RFP Bid Acceptance: Agenda item completed during Design Committee Update

 

    1.  
  • Approve Updated By-Laws: Discussion on By-Laws update, Strike last sentence of Article II, Section 5. Send back to the committee. Board members send suggestions of changes to the committee.

 

    1.  
  • 2017-2018 Proposed Budget: Discussion on proposed budget. Committee chair to meet with Burgin to discuss line by line item. Motion by Sieting, second by Paryani, to accept proposed budget and forward to Village Council for approval. A Roll Call vote was taken: Ayes – Johnson, Sieting, Yost, Ascione, Coffey and Paryani. Nays – Burgin. Absent – Zenner and Sanborn. Motion Carried.

 

    1.  
  • Speak Up Kalkaska!:

 

 

  1. OLD BUSINESS: None

 

  1. FOR YOUR INFORMATION: None

 

  1. ADJOURN: Motion by Yost, second by Sieting, to adjourn the meeting at 6:23 PM. All Ayes, Motion Carried.

Next Meeting – February 7, 2017 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Village Council Minutes 1-23-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JANUARY 23, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Kelly, Needham, North, Sanborn and White.

ABSENT: Trustee Dupuie

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant.

PUBLIC PRESENT: Amy Sieting, Dan Johnson, Mickey Miller, Chris Helberg, Regina Hickman, Matt Hickman, Patty Cox, Kevin Rogols and Dennis Mansfield.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Needham, second by Sanborn, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT

Manager Yost introduced the Hickmans, along with Chris Helberg. Yost stated that the Hickmans head a citizens group who has been assisting the Village by shoveling out fire hydrants.  Yost thanked them for their help.

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – Trustee North reported that the committee met earlier in the month and entered into closed session with the attorney to discuss pending litigation.

North stated the committee met again on January 16, 2017 to review the proposed budget for fiscal year ending 2/28/18, as well as liability insurance proposals. North advised that the committee is not recommending any change to the Village’s liability insurance carrier.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT – None

PRESIDENT’S REPORT

President Sieting announced the Speak Up Kalkaska public input event, which will take place on February 1, 2017 at 6:00 p.m. at the Kalkaska High School.

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Amended Purchasing Policy – Manager Yost reviewed proposed amendments to the Kalkaska Purchasing Policy.

Motion by North, second by White, to adopt the January 23, 2017 amendments to the Village Purchasing Policy retroactive to August 1, 2016 and to authorize the Village Manager to seek two competitive quotes and waive the bidding requirements of this Policy for purposes of purchasing two used police cars and vehicle equipment. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.

CLOSED SESSION

Motion by White, second by Needham, to enter into Closed Session pursuant to MCL 15.268(e) to discuss the pending health insurance litigation strategy because discussion in an open meeting would have a detrimental financial effect on the litigating and settlement position of the Village of Kalkaska. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.  Closed Session began at 6:10 p.m.

RETURN TO OPEN SESSION

Motion by White, second by Sanborn, to return to Open Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.  Open Session resumed at 6:48 p.m.

Motion by Needham, second by White, to authorize the attorney and Village Manager to move forward with a proposed settlement as discussed in Closed Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.

PUBLIC COMMENT – None

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:50 p.m.

Angie Koon, Village Clerk

 

Village Council Budget Work Session Minutes 1-23-17

VILLAGE OF KALKASKA

MINUTES OF A BUDGET WORKSESSION HELD ON MONDAY, JANUARY 23, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 5:00 p.m.

PRESENT: President Sieting and Trustees Kelly, Needham, North, Sanborn and White.

ABSENT: Trustee Dupuie

STAFF PRESENT: Scott Yost, Village Manager; Angie Koon, Village Clerk; Jennifer Standerfer, Village Treasurer; Glenn Artress, Police Lieutenant.

PUBLIC PRESENT: Cash Cook

President Sieting led with the Pledge of Allegiance.

BUDGET WORKSESSION

Manager Yost and Treasurer Jennifer Standerfer reviewed the proposed budget for fiscal year ending

2/28/18 by fund. Highlights included anticipated revenue from medical marijuana facilities, proposed

water and sewer increases based on the rate study performed by Michigan Rural Water Association,

crack seal at the airport, and the purchases of a police K-9 vehicle and a DPW pick-up truck.

Trustee Kelly inquired about the Pension Fund. Standerfer explained the unfunded liability and the

payments structure for MERS (the Village’s retirement system).

ADJOURNMENT

President Sieting adjourned the work session at 5:47 p.m.

Angie Koon, Village Clerk