Village Council Minutes 1-23-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JANUARY 23, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Kelly, Needham, North, Sanborn and White.

ABSENT: Trustee Dupuie

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant.

PUBLIC PRESENT: Amy Sieting, Dan Johnson, Mickey Miller, Chris Helberg, Regina Hickman, Matt Hickman, Patty Cox, Kevin Rogols and Dennis Mansfield.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Needham, second by Sanborn, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT

Manager Yost introduced the Hickmans, along with Chris Helberg. Yost stated that the Hickmans head a citizens group who has been assisting the Village by shoveling out fire hydrants.  Yost thanked them for their help.

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – Trustee North reported that the committee met earlier in the month and entered into closed session with the attorney to discuss pending litigation.

North stated the committee met again on January 16, 2017 to review the proposed budget for fiscal year ending 2/28/18, as well as liability insurance proposals. North advised that the committee is not recommending any change to the Village’s liability insurance carrier.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT – None

PRESIDENT’S REPORT

President Sieting announced the Speak Up Kalkaska public input event, which will take place on February 1, 2017 at 6:00 p.m. at the Kalkaska High School.

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Amended Purchasing Policy – Manager Yost reviewed proposed amendments to the Kalkaska Purchasing Policy.

Motion by North, second by White, to adopt the January 23, 2017 amendments to the Village Purchasing Policy retroactive to August 1, 2016 and to authorize the Village Manager to seek two competitive quotes and waive the bidding requirements of this Policy for purposes of purchasing two used police cars and vehicle equipment. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.

CLOSED SESSION

Motion by White, second by Needham, to enter into Closed Session pursuant to MCL 15.268(e) to discuss the pending health insurance litigation strategy because discussion in an open meeting would have a detrimental financial effect on the litigating and settlement position of the Village of Kalkaska. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.  Closed Session began at 6:10 p.m.

RETURN TO OPEN SESSION

Motion by White, second by Sanborn, to return to Open Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.  Open Session resumed at 6:48 p.m.

Motion by Needham, second by White, to authorize the attorney and Village Manager to move forward with a proposed settlement as discussed in Closed Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.

PUBLIC COMMENT – None

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:50 p.m.

Angie Koon, Village Clerk

 

Village Council Budget Work Session Minutes 1-23-17

VILLAGE OF KALKASKA

MINUTES OF A BUDGET WORKSESSION HELD ON MONDAY, JANUARY 23, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 5:00 p.m.

PRESENT: President Sieting and Trustees Kelly, Needham, North, Sanborn and White.

ABSENT: Trustee Dupuie

STAFF PRESENT: Scott Yost, Village Manager; Angie Koon, Village Clerk; Jennifer Standerfer, Village Treasurer; Glenn Artress, Police Lieutenant.

PUBLIC PRESENT: Cash Cook

President Sieting led with the Pledge of Allegiance.

BUDGET WORKSESSION

Manager Yost and Treasurer Jennifer Standerfer reviewed the proposed budget for fiscal year ending

2/28/18 by fund. Highlights included anticipated revenue from medical marijuana facilities, proposed

water and sewer increases based on the rate study performed by Michigan Rural Water Association,

crack seal at the airport, and the purchases of a police K-9 vehicle and a DPW pick-up truck.

Trustee Kelly inquired about the Pension Fund. Standerfer explained the unfunded liability and the

payments structure for MERS (the Village’s retirement system).

ADJOURNMENT

President Sieting adjourned the work session at 5:47 p.m.

Angie Koon, Village Clerk

Budget Work Session 1-23-17

Please be advised of a Budget Work Session of the Kalkaska Village Council being held on Monday, January 23, 2017 at 5:00 p.m. at the Village Offices, located at 200 Hyde Street, Kalkaska, Michigan 49646.  The proposed budget for the 2017-2018 fiscal year will be reviewed, and no action will be taken at this work session.

Special DDA Meeting 1-17-17

Please be advised of a special DDA meeting being held on Tuesday, January 17, 2017at 5:00 p.m. at the Village Offices, 200 Hyde Street, Kalkaska, MI.  This meeting will take the place of the January 10, 2017 regular meeting, which was cancelled due to lack of a quorum, with the agenda remaining the same.

Planning Commission Minutes 1-5-17

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

JANUARY 5, 2017

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Vice-Chair Baxter called the meeting to order at 6:01 p.m.

PRESENT: Baxter, Burgin (arrived at 6:03 p.m.), Dupuie (left at 7:02 p.m.), Jordan, Sieting, White and Yost

ABSENT: Chair Larsen

PUBLIC PRESENT: Sarah Lucas, Cash Cook and Gayenell Gentelia

Vice-Chair Baxter led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Jordan, second by Dupuie, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

December 1, 2016 Regular Meeting: Motion by White, second by Jordan, to approve as presented.  A voice vote was then taken:  Ayes – Five (5); Nays – None; Abstention – One (1); Absent – Two (2).  Motion carried.

SITE PLAN REVIEWS: None 

PRESENTATIONS

  • Presentation from Sarah Lucas of Networks Northwest: Yost introduced Sarah Lucas as a housing expert with Networks Northwest. Lucas gave a brief overview of small homes, in comparison to “tiny homes”, and reviewed the differences between the two. Lucas discussed the reasons for recent interest in this type of housing, and illustrated some examples of small home scenarios. Lucas also presented possible obstacles in the construction of small homes.Discussion took place regarding a potential timeline for introducing an Ordinance on small homes in the Village. DDA Director Cash Cook announced that the first public input session for Master Planning will be held on February 1, 2017, after which time focus groups will begin meeting on all areas of the Master Plan. Cook stated that one of these areas will be housing.
  • COMMITTEE REPORTS

 

  • Historical District Study Committee: No report at this time.

UNFINISHED BUSINESS

  • Consider Resignation of Penny Dupuie and Declare Vacancy on Planning Commission: Dupuie thanked Planning Commissioners for the opportunity to serve. Motion by Sieting, second by White, to accept resignation of Penny Dupuie and declare a vacancy on the Planning Commission. Motion carried on a voice vote.

 

 

  • Update on Proposed Amendment to Medical Marijuana Zoning Ordinance: Yost stated there is no update at this time.

CURRENT BUSINESS

  • Expenditure Report: Motion by Baxter, second by Burgin, to accept as presented. Motion carried on a voice vote.

PUBLIC COMMENT: None

ADJOURNMENT

With no further business coming before the Planning Commission, the meeting was adjourned at 7:05 p.m.

Recorded by: Angie Koon, Village Clerk

Special Village Council Meeting 12-28-16

VILLAGE OF KALKASKA

MINUTES OF A SPECIAL COUNCIL MEETING HELD ON WEDNESDAY, DECEMBER 28, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 4:30 p.m.

PRESENT: President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White.

ABSENT: Trustee Needham

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Helen Artress, Department of Public Safety Administrative Assistant.

PUBLIC PRESENT: Jeff Jocks

APPROVAL OF SPECIAL AGENDA

Motion by White, second by Sanborn, to approve the agenda as presented. Motion carried on a voice vote.

CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION (CLOSED SESSION PER SECTION 15.268 (e) OF THE OPEN MEETINGS ACT)

Motion by Sanborn, second by Dupuie, to enter into Closed Session pursuant to MCL 15.268(e) to discuss the pending health insurance litigation strategy because discussion in an open meeting would have a detrimental financial effect on the litigating and settlement position of the Village of Kalkaska. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White; Nays – None; Absent – Trustee Needham.  Motion carried.  Closed Session began at 4:32 p.m.

RETURN TO OPEN SESSION

Motion by Dupuie, second by White, to end Closed Session. A roll call vote was then taken:   Ayes – President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White; Nays – None; Absent – Trustee Needham. Motion carried.  Open Session resumed at 6:09 p.m.

PUBLIC COMMENT – None

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:10 p.m.

Recorded By: Angie Koon, Village Clerk

Special Village Council Meeting 12-28-16

Please be advised of a special Village Council meeting being held on Wednesday, December 28, 2016 at 4:30 p.m. at the Village Council Chambers, located at 200 Hyde Street, Kalkaska, Michigan 49646 to consider trial or settlement strategy with counsel regarding pending litigation (Closed Session per Section 15.268(e) of the Open Meetings Act).

Village Council Minutes 12-12-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, DECEMBER 12, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White.

ABSENT: Trustee Needham

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Police Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer; Mark Baars, Clean Water Plant Supervisor.

PUBLIC PRESENT: Clyde Johnson, Mickey Miller, Lon Husbands, Andy Bratton, Lisa Bratton, Kevin Rogols, Patty Cox, Dennis Mansfield and Tony Miller.

Andy Bratton started with a prayer and President Sieting led with the Pledge of Allegiance.

APROVAL OF REGULAR AGENDA

Trustee North requested that item number 6. Bills be discussed after the Finance Committee report.

Motion by White, second by Sanborn, to approve the agenda as amended. Motion carried on a voice vote.

CONSENT AGENDA

Motion by North, second by Sanborn, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – No Report.

Finance Committee – Trustee North stated that the committee reviewed monthly payroll, payroll remittances and bank reconciliations.  North advised that journal entries will be available for review next month.

North reported that the Village requested quotes for liability and property insurance, and only one proposal was returned. North recommended renewal of liability coverage with MML, noting that there was a slight increase in the premium.  Manager Yost announced that additional quotes will be re-examined in mid-January.

BILLS

Motion by North, second by Sanborn, to approve the bills as presented with the addition of MML renewal at $39,621.00 for a grand total of $102.243.04. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, North, Sanborn and White; Nays – Trustee Kelly; Absent – Trustee Needham.  Motion carried.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The November 2016 was provided. Lieutenant Artress answered questions from Trustees Kelly and Dupuie on the listed classifications.

CLEAN WATER REPORT

The November 2016 report was provided by Clean Water Plant Supervisor Mark Baars.

MANAGER’S REPORT

Manager Yost stated that a purchase agreement for the sale of vacant lot #1, located at the Industrial Enterprise Park, will be considered under New Business. Yost stated the Addendum to the agreement gives the purchaser 60 days to review, and recommended approval of the agreement to begin the process.

Yost stated that Council will also consider a purchase agreement from the Kalkaska Memorial Health Center for the residence located at 404 S. Cherry Street. Yost recommended acceptance of this agreement for the purchase price of $1.00.  Yost explained the future plan for the property.

Yost reported that proposed revisions to the Medical Marijuana Zoning and Regulatory Ordinances will be introduced in the upcoming months. Yost stated there is also a proposed amendment to the Ethics Ordinance, which is reviewed by Council each year.  The amended ordinance will be considered at the January 9, 2017 Council meeting.

Yost announced that there was a recorded 38” of snow in the Village between Thursday and Saturday.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Acceptance of Purchase Agreement for 404 S. Cherry Street and Authorize Village President to sign on Behalf of the Village – Motion by Sanborn, second by White, to approve the Purchase Agreement and authorize the Village President to sign.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White; Nays – None; Absent – Trustee Needham.  Motion carried.

Consider Approval of Purchase Agreement for Vacant Lot #1 at Kalkaska Industrial Enterprise Park and Authorize Village President to sign on Behalf of the Village – Manager Yost stated the property was to be purchased for a Medical Marijuana Grow Operation.

Motion by White, second by Sanborn, to approve the Purchase Agreement for Lot #1 and authorize the Village President and Village Clerk to sign. A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, Sanborn and White; Nays – Trustees Kelly and North; Absent – Trustee Needham.  Motion carried.

Consider Approval of Rural Development Pay Draws for Water and Sewer Projects – Motion by Sanborn, second by Dupuie, to approve Rural Development Pay Draws and Authorize Village Manager as signer.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White; Nays – None; Absent – Trustee Needham.  Motion carried.

Consider Offering Employees Option to Purchase Additional Service Credit from MERS Retirement System – It was clarified that there is no cost to the Village to offer this option.  Motion by North, second by White, to offer employees option to purchase additional service credit from MERS.  A voice vote was then taken: Ayes – Five (5); Nays – One (1); Absent – One (1).  Motion carried.

Consider Request from Utility Customer for a Billing Adjustment due to Leak – Motion by White, second by Sanborn, to authorize a utility billing adjustment in the amount of $28.35 for the customer at 110 George Street.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White; Nays – None; Absent – Trustee Needham.  Motion carried.

Review 2017 Projected Meeting Dates for Village Boards – Motion by North, second by Dupuie, to accept as presented.  Motion carried on a voice vote.

Review Village Council By-Laws/Rules of Procedure – Tabled to the January 9, 2017 meeting.

Review Village of Kalkaska Ethics Ordinance (Chapter 34 of the Code of Ordinances) – Tabled to the January 9, 2017 meeting.

Consider Approval of Council Standing Committee Chair and Member Appointments – Tabled to the January 9, 2017 meeting.

Consider Appointment of Village of Kalkaska Attorney of Record – Motion by North, second by Sanborn, to re-appoint Jeff Jocks as the Village Attorney of Record.  Motion carried on a voice vote.

Consider Appointment of Village of Kalkaska Engineer of Record – Motion by White, second by Dupuie, to re-appoint Gosling Czubak as the Village Engineer of Record.  Motion carried on a voice vote.

PUBLIC COMMENT

Tony Miller of 310 First Street asked for the procedure when a member of the public wishes to communicate with someone at the Village. Miller explained that he has had ongoing problems with the Village snow plow pealing up sod on his property. Miller stated that the Village DPW placed stakes there in the past, which corrected the issue.  Miller advised that he left several messages for the Village DPW Supervisor and Village Manager with no call back received.  Miller stated he could not understand the lack of communication for what he feels is a simple problem to solve.  President Sieting acknowledged the lack of communication as Miller’s source of frustration, and stated that this situation can be rectified.

Lon Husbands asked whether a medical marijuana facility is allowed in the Industrial zone as he believed it was solely for industrial businesses. Trustee White explained that a commercial grow operation is permitted there under the new State law as it is a much larger scaled business than a dispensary.  Manager Yost elaborated that an operation this size can only be placed in the Industrial zone per State law.

 ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:35 p.m.

Recorded By: Angie Koon, Village Clerk

DDA Minutes 12-6-16

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, DECEMBER 6, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Board Member Yost at 5:01 P.M.

BOARD MEMBERS PRESENT:  Ascione, Burgin, Sanborn, Johnson, Yost and Paryani.

BOARD MEMBERS ABSENT:  Zenner, Coffey and Sieting

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary), Beverly Fields, Bruce Finlayson

  1. APPOINT YOST TO LEAD MEETING: Motion by Sanborn, second by Johnson, to appoint Yost to lead meeting. All Ayes, motion carried.
  2. APPROVAL OF AGENDA: Motion by Sanborn, second by Ascione, to approve agenda as presented. All Ayes, motion carried.
  3. APPROVAL OF MINUTES: Motion by Burgin, second by Ascione, to approve the November 1, 2016 Regular Meeting minutes as presented. All Ayes, motion carried.
  4. PUBLIC COMMENTS: [Please stand and state your name for the record]
  5. PRESENTATION: Service Corp of Retired Executives (S.C.O.R.E.)
  • Bruce Finlayson
  • Update on Chapter
  • Services Provide
    • Mentor
    • Workshops – First Tuesday of the month, Traverse City Library, 6:00 PM
  • Ideas on how to bring programs to Kalkaska
    • Regular article in the paper, The Voice
    • Certify mentors in Kalkaska Community
  1. CORRESPONDENCE: Non
  2. COMMITTEE REPORTS
  3.  
    1. DDA Director Update
      1. I did the RFP walkthrough of Railroad Square, with c2ae, Wade Trim, and MSU. They have all supplied on time RFP’s, which you have a copy.
      2. The EDC is working on a very concise trail map, with the different uses delineated, for an upcoming Visitor’s Guide.
      3. I’m working with Peter Young on a logo for the Destination 131 North cooperative marketing group.
      4. We continue to work with Networks Northwest on the organization of the multiple master plan process.
      5. The Library Board has selected c2ae’s proposal for the preliminary design for the proposed new Library and Community Center.
      6. I’ve made progress with MDOT Aero on the use of designated trails on the airport property.

 

    1. Main Street Program Developer Update
      1. I went to the final Iceman Meeting last week. Everyone was pretty happy with the new Start area.
      2. We continue to meet with the “Destination 131 North” Marketing group. We’ve outlined some assets in the participating municipalities and area boundaries.
      3. We’ve been working with the Library to submit for a grant to bring a Youth Job Training/Internship/Job Shadowing/Mentoring program to the Kalkaska Area. The Kalkaska Area Youth Alliance would include Kalkaska Public Schools, Forest Area Schools, MI Works, Teen Health Center, The Village, The DDA, The Library and area businesses and major employers.
      4. We are continuing our partnership and support with the new Library Project. Helping the library in many aspects of getting this project focused and moving forward. They will begin working on the Conceptual Drawings and Models.
      5. We will be meeting with the Live Well Kalkaska County Coalition in the next couple of weeks. They are the group that awarded us a $5000 grant to advertise the Farmers’ Market this year. They have reached out to us again to discuss how they can assist with next years’ market.
      6. We met with Leah McCallum, NMI Regional Director for Senator Gary Peters.   We discussed current and future projects in the works here in Kalkaska. They are seeking how their office can support us with our projects. It was a very enlightening meeting. Lots of talk about the positive changes and projects here.
      7. Discussion on level of DDA support for next years’ Iceman Cometh event.

 

    1. Projects & Promotions
      1. Discussed Iceman Cometh Event
      2. Discussed Iceman related events that can start and end in Kalkaska
      3. Board member Burgin brought up the idea of a Fire Ring at Railroad Square. Idea will be taken to P&P Committee
    2. Main Street/RRC Committee
      1. Attended Training on Nov 10 @ Muskegon
      2. Began going through the evaluation
        1. We will have Master Plan and Zoning Ordinance on hand as we continue to go through Self-Evaluation
        2. Recommend DDA Board add Master Plan review to the Board Meeting Agenda on a quarterly basis
      3. Reminder: Michigan Main Street visit is scheduled for Wednesday, January 18.
  1. CURRENT BUSINESS:
  2. Bills: Motion by Burgin, second by Sanborn, to approve payment of bills as presented. A roll call vote was taken: Ayes – Burgin, Paryani, Sanborn, Johnson, Yost and Ascione. Nays – None. Absent – Coffey, Sieting and Zenner. Motion carried.
  3. Cash Balance Report: Motion by Paryani, second by Burgin, to accept as presented. All Ayes, motion carried
  4. Revenue Expenditure Report: Motion by Johnson, second by Sanborn, to accept as presented. All Ayes, motion carried.
  5. Schedule Design Committee Meeting: Design Committee meeting scheduled for Monday, December 12 at 3:00 PM, Village Office.
  6.  
  7. Schedule Finance Committee Meeting: Finance Committee Chair is absent. Gentelia will send email to committee to schedule based on member’s availability.
  8. OLD BUSINESS: None

 

  1. FOR YOUR INFORMATION: None

 

  1. ADJOURN: Motion by Burgin, second by Ascione, to adjourn the meeting at 5:58 PM. All Ayes, Motion Carried.

 

Next Meeting – January 10, 2017 @ 5:00 p.m.

 

Recording Secretary: Gayenell Gentelia

Planning Commission Minutes 12-1-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

DECEMBER 1, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

 

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Baxter, Jordan, Burgin, Yost and Sieting

ABSENT: Dupuie and White

PUBLIC PRESENT: Elise Crafts

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Sieting, second by Burgin, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

November 3, 2016 Regular Meeting: Motion by Baxter, second by Jordan, to approve as presented.  Motion carried on a voice vote.

 

SITE PLAN REVIEWS: None 

 

COMMITTEE REPORTS

  • Historical District Study Committee: No report. Discussion took place regarding the timing for establishing the historical district, and it was determined that this could be reflected in the revised Master Plan as a work in progress.

UNFINISHED BUSINESS: None

CURRENT BUSINESS

  • Discuss and declare Vacancy on Planning Commission as a Result of Recent Village Council Election: Yost reviewed the appropriate Village Ordinance, which states that only three ex-officio members may be seated on the Planning Commission. Yost stated that Dupuie offered to resign from the Planning Commission due to her recent election to the Village Council. An official letter of resignation from Dupuie will be requested.Motion by Yost, second by Jordan, to authorize the Clerk to place an ad for two (2) weeks for an opening on the Planning Commission pending official resignation of Dupuie. A roll call vote was then taken: Ayes – Baxter, Burgin, Jordan, Sieting, Yost and Larsen; Nays – None; Absent – Dupuie and White. Motion carried.

 

  • Discuss Master Plan Preparation: Elise Crafts introduced herself as a Regional Planner from Networks Northwest. Crafts gave an overview of the planning process for updating the Master Plan and Recreation Plan. Crafts explained that five individual plans will be created by four agencies within Kalkaska County.Discussion took place on Master Plan language and its correlation with the Zoning Ordinance, which must be reviewed after the Master Plan is updated to confirm compatibility. Yost stated that the Village Zoning Code was recently updated to correct errors and ambiguities, but will be revised in its entirety following the Master Plan process.At Yost’s request, Crafts explained form-based zoning. Discussion took place on whether this should be incorporated into the Village Zoning Code. Crafts reviewed the timeline for the planning process, and stated that the public input event may be held in late January.

 

  • Expenditure Report: Motion by Sieting, second by Jordan, to approve as presented. Motion carried on a voice vote.

 

  • Schedule Public Hearing for Amendment to Medical Marijuana Zoning Ordinance: Yost stated that a proposed amendment to the Medical Marijuana Regulatory Ordinance will affect the Zoning Ordinance as well. Additional review is required, and the Public Hearing will be scheduled at a future meeting.

 

PUBLIC COMMENT: None

ADJOURNMENT

With no further business coming before the Planning Commission, motion by Baxter, second by Burgin, to adjourn. The meeting was adjourned at 6:47 p.m.

 

Recorded by: Angie Koon, Village Clerk