VILLAGE OF KALKASKA
MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, DECEMBER 12, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.
CALL TO ORDER/ROLL CALL
President Sieting called the meeting to order at 6:00 p.m.
PRESENT: President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White.
ABSENT: Trustee Needham
STAFF PRESENT: Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Police Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer; Mark Baars, Clean Water Plant Supervisor.
PUBLIC PRESENT: Clyde Johnson, Mickey Miller, Lon Husbands, Andy Bratton, Lisa Bratton, Kevin Rogols, Patty Cox, Dennis Mansfield and Tony Miller.
Andy Bratton started with a prayer and President Sieting led with the Pledge of Allegiance.
APROVAL OF REGULAR AGENDA
Trustee North requested that item number 6. Bills be discussed after the Finance Committee report.
Motion by White, second by Sanborn, to approve the agenda as amended. Motion carried on a voice vote.
Motion by North, second by Sanborn, to approve as presented. Motion carried on a voice vote.
PUBLIC COMMENT – None
REPORTS FROM COUNCIL COMMITTEES
Personnel Committee – No Report.
Finance Committee – Trustee North stated that the committee reviewed monthly payroll, payroll remittances and bank reconciliations. North advised that journal entries will be available for review next month.
North reported that the Village requested quotes for liability and property insurance, and only one proposal was returned. North recommended renewal of liability coverage with MML, noting that there was a slight increase in the premium. Manager Yost announced that additional quotes will be re-examined in mid-January.
Motion by North, second by Sanborn, to approve the bills as presented with the addition of MML renewal at $39,621.00 for a grand total of $102.243.04. A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, North, Sanborn and White; Nays – Trustee Kelly; Absent – Trustee Needham. Motion carried.
REPORTS FROM VILLAGE OFFICERS
The November 2016 was provided. Lieutenant Artress answered questions from Trustees Kelly and Dupuie on the listed classifications.
CLEAN WATER REPORT
The November 2016 report was provided by Clean Water Plant Supervisor Mark Baars.
Manager Yost stated that a purchase agreement for the sale of vacant lot #1, located at the Industrial Enterprise Park, will be considered under New Business. Yost stated the Addendum to the agreement gives the purchaser 60 days to review, and recommended approval of the agreement to begin the process.
Yost stated that Council will also consider a purchase agreement from the Kalkaska Memorial Health Center for the residence located at 404 S. Cherry Street. Yost recommended acceptance of this agreement for the purchase price of $1.00. Yost explained the future plan for the property.
Yost reported that proposed revisions to the Medical Marijuana Zoning and Regulatory Ordinances will be introduced in the upcoming months. Yost stated there is also a proposed amendment to the Ethics Ordinance, which is reviewed by Council each year. The amended ordinance will be considered at the January 9, 2017 Council meeting.
Yost announced that there was a recorded 38” of snow in the Village between Thursday and Saturday.
PRESIDENT’S REPORT – None
UNFINISHED BUSINESS – None
Consider Acceptance of Purchase Agreement for 404 S. Cherry Street and Authorize Village President to sign on Behalf of the Village – Motion by Sanborn, second by White, to approve the Purchase Agreement and authorize the Village President to sign. A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White; Nays – None; Absent – Trustee Needham. Motion carried.
Consider Approval of Purchase Agreement for Vacant Lot #1 at Kalkaska Industrial Enterprise Park and Authorize Village President to sign on Behalf of the Village – Manager Yost stated the property was to be purchased for a Medical Marijuana Grow Operation.
Motion by White, second by Sanborn, to approve the Purchase Agreement for Lot #1 and authorize the Village President and Village Clerk to sign. A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, Sanborn and White; Nays – Trustees Kelly and North; Absent – Trustee Needham. Motion carried.
Consider Approval of Rural Development Pay Draws for Water and Sewer Projects – Motion by Sanborn, second by Dupuie, to approve Rural Development Pay Draws and Authorize Village Manager as signer. A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White; Nays – None; Absent – Trustee Needham. Motion carried.
Consider Offering Employees Option to Purchase Additional Service Credit from MERS Retirement System – It was clarified that there is no cost to the Village to offer this option. Motion by North, second by White, to offer employees option to purchase additional service credit from MERS. A voice vote was then taken: Ayes – Five (5); Nays – One (1); Absent – One (1). Motion carried.
Consider Request from Utility Customer for a Billing Adjustment due to Leak – Motion by White, second by Sanborn, to authorize a utility billing adjustment in the amount of $28.35 for the customer at 110 George Street. A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, Kelly, North, Sanborn and White; Nays – None; Absent – Trustee Needham. Motion carried.
Review 2017 Projected Meeting Dates for Village Boards – Motion by North, second by Dupuie, to accept as presented. Motion carried on a voice vote.
Review Village Council By-Laws/Rules of Procedure – Tabled to the January 9, 2017 meeting.
Review Village of Kalkaska Ethics Ordinance (Chapter 34 of the Code of Ordinances) – Tabled to the January 9, 2017 meeting.
Consider Approval of Council Standing Committee Chair and Member Appointments – Tabled to the January 9, 2017 meeting.
Consider Appointment of Village of Kalkaska Attorney of Record – Motion by North, second by Sanborn, to re-appoint Jeff Jocks as the Village Attorney of Record. Motion carried on a voice vote.
Consider Appointment of Village of Kalkaska Engineer of Record – Motion by White, second by Dupuie, to re-appoint Gosling Czubak as the Village Engineer of Record. Motion carried on a voice vote.
Tony Miller of 310 First Street asked for the procedure when a member of the public wishes to communicate with someone at the Village. Miller explained that he has had ongoing problems with the Village snow plow pealing up sod on his property. Miller stated that the Village DPW placed stakes there in the past, which corrected the issue. Miller advised that he left several messages for the Village DPW Supervisor and Village Manager with no call back received. Miller stated he could not understand the lack of communication for what he feels is a simple problem to solve. President Sieting acknowledged the lack of communication as Miller’s source of frustration, and stated that this situation can be rectified.
Lon Husbands asked whether a medical marijuana facility is allowed in the Industrial zone as he believed it was solely for industrial businesses. Trustee White explained that a commercial grow operation is permitted there under the new State law as it is a much larger scaled business than a dispensary. Manager Yost elaborated that an operation this size can only be placed in the Industrial zone per State law.
With no further business coming before this Council, President Sieting adjourned the meeting at 6:35 p.m.
Recorded By: Angie Koon, Village Clerk