Notice of Public Hearing – March 14, 2016: Amendment to Medical Marijuana Zoning Ordinance

The Kalkaska Village Council will be holding a Public Hearing on Monday, March 14, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear comments on a proposed amendment to the Medical Marijuana Zoning Ordinance (Chapter 152, Section 152.45 of the Code of Ordinances), which was adopted on November 9, 2015. A complete copy of the proposed ordinance amendment is available for review at the Village Offices.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on March 14, 2016.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Notice of Public Hearing – Feb. 22, 2016: Budget 2016-2017

NOTICE OF A PUBLIC HEARING

 

A Public Hearing has been scheduled for Monday February 22, 2016 at a Regular Council Meeting at 6:00 p.m. at the Village Council Chambers located at 200 Hyde Street, Kalkaska, Michigan, for the purpose of discussing adoption of the 2016-2017 budget. A copy of the budget is available for public inspection in the Village Office at 200 Hyde Street, Kalkaska, Michigan, 49646.

 

THE PROPERTY TAX MILLAGE RATE PROPOSED TO BE LEVIED TO SUPPORT THE PROPOSED BUDGET WILL BE A SUBJECT OF THIS HEARING.

 

Public comments, either oral or written, are welcome at the Public Hearing. Handicapped persons needing assistance or aid should contact the Village of Kalkaska Offices during regular working hours of 10:00 a.m. to 4:30 p.m. forty-eight hours prior to the meeting.

Planning Commission Minutes 2-4-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

FEBRUARY 4, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

 

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Baxter, Burgin, Jordan, Sanborn, White and Yost.

ABSENT: Sieting

PUBLIC PRESENT: Shirley Whipple, Kevin Rogols and Dan Johnson

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Baxter, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

  • January 7, 2016 Regular Meeting:       Motion by Jordan, second by Burgin, to approve the minutes as presented. Motion carried on a voice vote.

 

 

SITE PLAN REVIEWS – None

 

COMMITTEE REPORTS

 

  • Historical District Study Committee: Baxter reported that the committee reviewed materials received at the last meeting, and began identifying the Historical District. Burgin stated he spoke with Don Bellinger of the Kalkaska Historical Society, who will meet with the committee next week for further discussion.

 

 

UNFINISHED BUSINESS – None

CURRENT BUSINESS

 

  • Expenditure Report: Motion by Baxter, second by White, to approve as presented. Motion carried on a voice vote.
  • MEDA Capitol Day February 23, 2016 – No members available to attend.

 

PRESENTATIONS

 

  • Informal Discussion of Various Health Center Expansion Scenarios – Kevin Rogols, Administrator of the Kalkaska Memorial Health Center (KMHC), stated that they are working to identify a 5-20 year strategic plan for the facility and campus. Rogols discussed the major service needs identified: expansion of the Long-Term Care Unit, including the creation of more private beds; expansion of chemotherapy services; and additional medical office space. Rogols presented three conceptual plans which would meet these service needs on the existing campus, without acquiring residential properties or encroaching on neighboring homes. Rogols advised that the Village will be involved in the planning process. Rogols also stated that they will be holding neighborhood meetings with residents to keep them informed.Rogols addressed questions from Planning Commissioners regarding the possibility of off-site offices and creation of a vegetative barrier surrounding the hospital, as well as the reasoning behind private rooms in the long-term care facility. Burgin asked if the hospital would reach a point where no further growth would take place. Rogols stated this would bring up the issue of asset disposal.PUBLIC COMMENTShirley Whipple stated that, when the hospital acquired a poorly-inhabited Coral Street, residents were promised a green barrier to reduce such things as noise from sirens and helicopters. Whipple asked that the hospital re-examine completing this green barrier. Yost advised that the helipad has been relocated to the Village Airport, which should help alleviate part of the issue.Whipple also stated that, as a Village taxpayer, she feels it is unfair that those who are not Village residents are taking advantage of KMHC services. Whipple also pointed out that, with so many local hospitals now affiliated with the Munson Healthcare System, it is nearly impossible to get medical care without dealing with Munson (who she feels has a monopoly in the area).Rogols stated that the Long-Term Care Unit may get referrals for residents of other communities and, in some cases, KMHC has refused these transfers if the patients require certain types of care from outside of the Village. Rogols also stated that charging patients from other communities will help defer costs to Kalkaska County residents for services they would have to pay for. Rogols advised that residents can also be credited for hospital service fees based on what they have paid in taxes.Rogols stated that KMHC has been managed by Munson since 1976, and reported that no other hospital has service scores like Munson. Rogols further stated KMHC pays fees to Munson who, in return, provides irreplaceable services. Dan Johnson stated that KMHC keeps many services in Kalkaska to benefit the community and its residents.ADJOURNMENTMotion by Burgin, second by Sanborn, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 7:10 p.m. 

 

  1. Recorded by: Angie Koon, Village Clerk
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DDA Minutes 2-2-16

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, FEBRUARY 2, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:05 P.M.

BOARD MEMBERS PRESENT:  Burgin, Sieting, Yost, Zenner, Sanborn, Hayes

BOARD MEMBERS ABSENT:  Coffey

 

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary),

Caleb Paryani, Molly Paryani and Natalie Rhoades

 

  1. APPROVAL OF AGENDA: Motion by Sieting, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES:

Motion by Sanborn, second by Burgin, to approve January 5, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

 

  1. PUBLIC COMMENTS: [Please stand and state your name for the record] None
  2. PRESENTATION:  None
  3. CORRESPONDENCE:
    1. Board Application received. There may be secondary choices from Village Council Applicants who are not appointed to the Council. Nominating Committee will review once all applications are received and provide a recommendation to the Board.
    2. Northern Greenlawn, Inc. submitted a proposal to fertilize Railroad Square in the Spring and the Fall. Cost would be $480.00 with a 10% discount if payment made prior to March 1, 2016 ($432.00 discounted cost). Northern Greenlawn was last year’s vendor. Discussion among board members that this is a good price. Motion by Burgin, second by Sieting, to accept proposal and pay for service prior to March 1st to take advantage of the discounted price and authorize Cash Cook to sign acceptance of proposal. A roll call vote was taken: Ayes – Hayes, Sanborn, Sieting, Yost, Zenner, and Burgin. Nays – None. Absent – Coffey. Motion Carried.
  4. COMMITTEE REPORTS
  5.  
  • DDA Director Update
    1. We hosted a trail consortium meeting, including the DNR and the GT Land Conservancy. It may take three phases to complete the new route of the North Country Trail. After that meeting, the Mountain Bike Club and the Hiking Club met with us again. We’re developing a Committee MOU to continue the pursuit of a green trail connection to the village.
    2. We have supplied technical site information as requested by two more developers of multiple family housing.
    3. I meet Thursday with Rotary Charities, and should have word about our Planning Grant, as well as a capital pre-grant meeting.
    4. The village hosted an “All Things Kalkaska” session with several agents of MDOT.
    5. The Iceman Cometh de-briefing meeting led to having a discussion about moving the whole start of the race to the Civic Center. Steve Brown came over, and we reviewed the property. If event moves to the Civic Center, Board would like to have a handout at the Civic Center marketing our Downtown District.
    6. Damien is working on entertainment for Street Fest Friday’s community picnic and concert, 6 – 10 PM.

 

 

  • Main Street Program Developer Update
    1. Met with North Country Trails. In honor of the Centennial Anniversary of The National Parks, NCT have kicked off the 100 Mile Challenge.   National Trails Day is June 4 (same day as Speeder Cars in town) and they are looking into a hiking event for that day. They would also like to have a hiking event in correlation to Village Events.
    2. KPTA – Met with KPTA regarding a Senior Shuttle for all DDA Events. We’ve sent them dates of event on the calendar and they are bringing it to their Board for approval.
    3. November Fest is still planning on an event in November (with Iceman), but with the possible change in venue, they may need to re-think the entire event. We meet again next week.
    4. Cash and I participated in a Fight Blight webinar hosted by Community Economic Development Association of Michigan (CEDAM).   Michigan Vacant Property Campaign.

 

 

  • Finance Committee – Finance Committee met and reviewed the Cash Balance. Budget was approved by the Village Finance Committee and will be brought to Village Council for approval at a February meeting as part of a total Village budget approval process. 

 

  • Projects & Promotions
    1. Discussed Winterfest and possible add on events for next year.
    2. Discussed ideas for branding Kalkaska, including window clings and bumper stickers.
    3. Budget $2000 for 2 additional Community Concerts for Summer 2016
    4. Rail Speeder Cars have confirmed for June 4, 2016 and are discussing a possible Fall Tour.
    5. Discussed the change in downtown Christmas Decorations. We will alternate between 1) Poinsettia & Christmas Tree and 2) Candy Cane & Wreath every year.
    6. Discussed Prize Basket for Downtown Business Decorating Contest and the possibility of handing this over to Christmas in Kalkaska. Also discussed redirecting our participation in Christmas in Kalkaska in providing support to the Christmas in Kalkaska Committee.
    7. Discussed KPTA possibly providing a Senior Shuttle to all DDA Events.

 

 

  • Farmer’s Market Committee
    1. Discussed recruiting commitments from vendors to participate in this year’s Farmer’s Market. Gayenell to consolidate previous years vendors and lists from Traverse City into an excel file for Mike. Mike will contact all individuals and provide information on the new day/time and forward applications.
    2. Discussed marketing ideas and determined we need to update the sandwich boards and we need new bases for the 2-sided signs.
    3. Mark Baker of Baker’s Green Acres is turning his farm into a schooling farm for Veterans in partnership with the Veteran’s Farm Coalition. The committee would like to see how we can support this new venture, including marketing at our Farmer’s Market and handing out flyer and/or brochures.
    4. Discussed Fee Schedule and will ask DDA Board to approve the following Fee Schedule for the 21 week season:
      1. $75/Season ($25 refund if vendor participates in at least 15 of the 21 weeks.
      2. $10/Day
      3. $10/Day for Tent Rental

 

Motion by Hayes, second by Sanborn, to accept fee schedule recommended by the Farmer’s Market Committee. A roll call vote was taken:  Ayes – Hayes, Sanborn, Sieting, Yost, Zenner, and Burgin.  Nays – None.  Absent – Coffey.  Motion Carried.

      1. Gayenell will update the application and send to Market Host and committee to distribute and recruit vendors.
  • Introduced New Liaison – Caleb Paryani joins us from Kalkaska High School. Caleb has attended 4 of the last 5 DDA meetings. We welcome Caleb to the DDA Board.

 

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Sanborn, second by Burgin, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Sanborn, Sieting, Yost, Zenner, Burgin, Hayes. Nays – None. Absent – Coffey. Motion carried.

 

  1. Cash Balance Report: Motion by Hayes, second by Sanborn, to accept as presented. All Ayes, motion carried.
  2. Revenue Expenditure Report: Motion by Hayes, second by Sanborn, to accept as presented. All Ayes, motion carried.
  3. Approve Submitting a Letter of Support to the Village Council for a Kalkaska Rhino Appreciation Day: We’ve had several members of the community come into the office to praise the community service work of the Kalkaska Rhino leadership and team members. We are recommending a Kalkaska Rhino Appreciation Day. Cash & Gayenell will draft the letter and present to the Village Council. Motion by Sieting, second by Burgin, to approve authorization for DDA Director and Main Street Program Developer to submit a letter of support for a Kalkaska Rhinos Appreciation Day to the Village Council. All Ayes, motion Carried.
  4. Request for Contact Information of Wood Craftsmen to Build Giant Adirondack Chairs: We are asking the DDA Board to forward contact information of local people who may be able to build the Giant Adirondack chairs for the DDA. Please forward information to Gayenell, mainstreet@kalkaskavillage.com.

 

  1. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary – Cash to have Pre-Grant meeting with Rotary Charities this Thursday.
  • FOR YOUR INFORMATION:
    1. Walmart is proposing a color palette change and will present to the Planning Commission at the March 3rd meeting.
    2. Golf Shop is looking really cool, especially the window above the covering.
    3. Terrific Towns – we are getting a lot of hits on the Michigan Backroads website. This is a resource for getting information out. This is a free tool that is included in our membership and we should be utilizing it at a greater rate.
  1. ADJOURN: Motion by Burgin, second by Hayes to adjourn the meeting. All Ayes. Meeting adjourned at 6:10 pm.

Next Meeting – March 1, 2016 @ 5:00 p.m.

 

Recording Secretary: Gayenell Gentelia

Village Council Minutes 1-25-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JANUARY 25, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham, North and White.

 

ABSENT: None

 

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Police Sergeant; Helen Artress, Police Department Administrative Assistant; Blake Huff, Police Officer.

 

PUBLIC PRESENT: Joe Dupuie, Mickey Miller, Cash Cook, Denise Kelly, Dan Johnson, Penny Dupuie, Erik Hayes, Amy Sieting, Kathy Sanborn, Jeff Jocks, Maurice Borden, Patty Cox, Russell Stang and Rose Stang.

 

 

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

 

APPROVAL OF REGULAR AGENDA

 

Motion by White, second by Needham, to approve as presented. Motion carried on a voice vote.

 

CONSENT AGENDA

 

Motion by North, second by Ellis, to approve as presented. Motion carried on a voice vote.

 

PRESENTATIONS – None

 

 

PUBLIC COMMENT

 

Penny Dupuie introduced herself, and stated she had submitted an application for the vacant Council position. Dupuie stated that she has twenty-five years of experience in Finance and Office Management, in addition to experience in government, dealings with MDEQ and grant/bond submissions.  Dupuie advised that she would like to be a member of the Village Council to do something good for the community.

 

Joe Dupuie of Kalkaska EMS discussed the Paramedic Community Program. Dupuie stated that medics will be present in the Kalkaska Hospital Emergency Room from 10:00 a.m. to 10:00 p.m., where they will identify high-risk patients prior to their discharge in order to reduce return visits to the ER.  Dupuie also announced that, on Wednesday from 8:00 a.m. to 12:30 p.m., residents may drop off any sharps (insulin needles, etc.) for disposal.  Dupuie stated this will become a quarterly event.

 

Dan Johnson stated he understands that one of the Village Council applicants already serves on the Kalkaska DDA. Johnson stated he thinks it is a good idea to add someone new to the Village Council.

 

 

 

REPORTS FROM COUNCIL COMMITTEES

 

Personnel Committee – Trustee Banko stated the committee met on January 13, 2016 to review the Village Manager’s employment contract.  Banko stated that performance evaluations were reviewed and placed in the Manager’s file.  Banko reviewed the original terms of the employment contract, and stated that the Manager’s wages for 2015 exceed what was originally budgeted.  Banko stated has been researching other communities’ wages for Managers with similar functions.

 

Discussion took place on new Committee assignments which were appointed by the Village President tonight.

 

Nominations Committee – President Sieting stated the committee reviewed three applications, and decided unanimously to appoint Erik Hayes to the vacancy on Village Council.

 

Trustee Ellis asked what criteria are being used for applicant selection. Sieting stated he is looking at past participation in Village events, community functions and local government when considering an individual for appointment to Council.

 

Parks and Recreation Committee – Trustee White stated the committee discussed improvements needed in the upcoming quarter, as well as Chalker Park projects.  White stated the committee also met with DDA Director Cash Cook to discuss an update to the trail systems.

 

 

REPORTS FROM VILLAGE OFFICERS

 

MANAGER’S REPORT

 

Manager Yost stated that 208 W. Park Drive is now empty per the inspection by the Compliance Officer. Yost also stated that two Medical Marijuana applications have been processed at the Village Office, but the applications are incomplete as of this date.  Yost advised that he is looking at increasing the application fee.

 

Yost reported that he, along with Representative Bruce Rendon and Senator Darwin Booher, met with representatives from MDOT to discuss their denial of the Village’s request for a traffic light at US131 and Dresden Street, as well as speed limit issues.

 

Yost announced that he would like to schedule a meeting with the Ordinance Review Committee soon.

 

Trustee Banko asked whether an increase in the Medical Marijuana application fee would apply to existing facilities. Yost stated that it would apply to all new applications and renewals as it is an annual fee.

 

Yost reported that a new police officer, Cole Nagy, has been hired to replace Officer Ngirarsaol.

 

Yost stated that he examined the Village’s practice of testing water for lead and copper. Yost stated the Village has been performing these tests since 1992.  Yost further stated that the MDEQ sets the testing schedules and, since the Village is considered low-risk, they are required to perform tests every three years.  Yost noted that the next test is scheduled for this October.

 

Erik Hayes asked for the Ph. Level of the water. Yost replied that it is very close to neutral as the water is not acidic or corrosive.

 

PRESIDENT’S REPORT – None

 

 

UNFINISHED BUSINESS

 

Consider Recommendation from Nominations Committee for Appointment to Vacancy on Village Council – Motion by Needham, second by White, to recommend appointment of Erik Hayes to vacancy on Village Council.

 

Discussion took place on the selection criteria. Trustee Needham stated the committee reviewed each application thoroughly, and hopes the Council feels they did their due diligence.  Trustee Ellis expressed concern over Erik Hayes’ attendance at meetings of the Kalkaska DDA, on which he currently serves.  DDA Director Cash Cook explained that Hayes made the DDA aware of his need to miss a few meetings while attending college and the board felt this was a legitimate reason.  Trustee Banko stated she believes community-involvement is an important consideration, and feels the Village would benefit by having a new member seated on the Council and Hayes remaining on the DDA.

 

Trustee North asked about the third application to which President Sieting previously referred. Sieting stated the application was received several months ago and, after calling the applicant for additional information, received no response.

 

Erik Hayes agreed that accountability is important, and stated that his classes should no longer interfere with meeting schedules. Hayes stated he feels the Council should appoint the best fit for the board.

 

Discussion took place regarding whether the vacancy should be advertised. Denise Kelly stated it was her understanding that, based on discussion at a past meeting, the Council may be reduced to five members.  Kelly stated she may have applied had she known applications were being accepted.  President Sieting addressed this by stating he has considered reducing the Village Council to five members but, based on community growth, his attitude is changing on this subject.

 

After this discussion, the motion and second to appoint Erik Hayes to the vacancy were withdrawn.

 

Motion by Needham, second by White, to postpone appointment pending discussion on reducing Council size or to wait for position to be filled at the November election. Motion carried on a voice vote.

 

 

NEW BUSINESS

 

Consider Adoption of Up North Prevention Proclamation (Social Host Responsibility Month) – The Proclamation was read aloud by President Sieting.

 

Motion by White, second by Banko, to adopt the Up North Prevention Proclamation. Motion carried on a voice vote.

 

Consider Adoption of Ordinance 2016-002 Kalkaska Sewer Bond – Motion by North, second by Banko, to adopt Ordinance 2016-002.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

 

Consider Adoption of Ordinance 2016-003 Kalkaska Water Bond – Motion by Banko, second by Ellis, to adopt Ordinance 2016-003.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

 

Consider Approval of DDA Request to Submit Grant Application to Rotary Charities for up to $100,000 for Railroad Square Informational Tower (20% Matching Funds) – DDA Director Cash Cook made the correction that there is a 50% matching funds requirement. Cook stated that, because this is a Rotary project, no RFPs will be sent out.  Cook further stated that, while matching funds would come out of the DDA Projects and Promotions budget, part of these matching funds may also come from Rotary Charities.

 

Motion by Needham, second by White, to approve the grant application submission to Rotary Charities with 50% matching funds. Motion carried on a voice vote.

 

Consider Adoption of Resolution 2016-001 Indemnification – Motion by Needham, second by Banko, to adopt Resolution 2016-001.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

 

PUBLIC COMMENT

 

Denise Kelly asked whether setback regulations are being considered at Bill’s Amoco. Kelly noted that, when the traffic light is blinking, vehicles need to edge practically into the intersection to see cross-traffic.  Sergeant Artress stated the business owner knows they should not be parking vehicles they are servicing in the right-of-way, and this will be looked at more closely.

 

Russell Stang introduced himself as a taxi cab business owner from the Cadillac area. Stang stated he would like to bring his business to Kalkaska, and asked for Council input on this.

 

Dan Johnson, the Village’s representative to the Kalkaska Memorial Health Center, stated that a meeting was held between the Village Manager, Village engineer, and KMHC administrator and engineer regarding campus development. Johnson stated that the hospital is keeping the Village closely involved in the process.

 

CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION (POSSIBLE CLOSED SESSION PER SECTION 15.268 (8) (e) OF THE OPEN MEETINGS ACT

 

Motion by Needham, second by Banko, to go into closed session for purposes of consulting with the Village attorneys regarding trial and settlement strategy in connection with the three ongoing circuit court litigation files: Hill v. Kalkaska, Ramsey v. Kalkaska and Chew-Artress v. Kalkaska, because discussing the trial and settlement strategy in an open meeting would have a detrimental financial effect on the litigation and settlement position of the Village.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.  Closed Session began at 6:52 p.m.

 

 

RETURN TO OPEN SESSION

 

Motion by Banko, second by Needham, to re-enter Open Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.  Re-entered Open Session at 8:25 p.m.

 

Motion by North, second by Needham, to appoint President Sieting to attend the Settlement Conference for the Hill case. Motion carried on a voice vote.

 

ADJOURNMENT

 

With no further business coming before this Council, President Sieting adjourned the meeting at 8:27 p.m.

 

 

 

Angie Koon, Village Clerk

Planning Commission Minutes 1-7-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

JANUARY 7, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

 

 

MINUTES OF THE MEETING

 

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

 

PRESENT: Chair Larsen, Baxter, Burgin, Jordan, Sanborn, Sieting, White and Yost.

 

ABSENT: None

 

PUBLIC PRESENT: Chris Dittenbir

 

 

Chair Larsen led with the Pledge of Allegiance.

 

APPROVAL OF REGULAR AGENDA

 

Motion by Baxter, second by Sanborn, to approve the revised agenda as presented. Motion carried on a voice vote.

 

APPROVAL OF MINUTES

 

  • December 3, 2015 Regular Meeting:       Motion by Burgin, second by White, to approve the minutes as presented. Motion carried on a voice vote.

 

 

SITE PLAN REVIEWS

 

  • Bill Marsh Ford: Yost stated that the site plan, which was submitted for a facility addition and renovations, was reviewed by the Manager’s Office with no pending issues. Yost advised that the applicant did submit a letter confirming they would comply with the Village Zoning Ordinance. It is also understood that any signage requested is a separate zoning matter, and must be considered independently. Yost recommends that the site plan be approved as is.

 

 

Chris Dittenbir, the engineer on record, was in attendance. Dittenbir stated that there are no large changes proposed to the exterior of the facility.

 

Motion by Baxter, second by Sanborn, to accept and approve the site plan from Bill Marsh as presented. Motion carried on a voice vote.

 

 

COMMITTEE REPORTS

 

  • Historical District Study Committee: No report. Yost suggested asking Don Bellinger for insight as the study gets further underway. The committee will schedule a meeting to formulate plan for proceeding.

 

 

White stated that the Medical Marijuana Ordinance was approved by Village Council and will become effective on January 1, 2016.

 

 

UNFINISHED BUSINESS – None

 

 

CURRENT BUSINESS

 

  • Expenditure Report: Motion by White, second by Baxter, to approve as presented. Motion carried on a voice vote. 

 

  1.  

PRESENTATIONS – None

 

PUBLIC COMMENT

 

Burgin expressed concerns over clean-up after the traffic accident on January 6, 2016 involving a propane truck. Yost disagreed and stated it was done in a safe and efficient manner.

 

Baxter asked whether the smoke shop next to B.C. Pizza was now closed. It has been closed for some time.

 

White stated that there is something going on at the State level with medical marijuana dispensaries that may help the Village in raising its application fee. White stated that Kalkaska is ahead of the curve on this issue in many ways.  Sieting commended those who worked on and implemented the Medical Marijuana Ordinance.

 

ADJOURNMENT

 

Motion by Sieting, second by Jordan, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 6:20 p.m.

 

 

Recorded by: Angie Koon, Village Clerk

DDA Minutes 1-5-16

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, JANUARY 5, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:07 P.M.

 

BOARD MEMBERS PRESENT:  Burgin, Coffey, Yost, Zenner, Sanborn

 

BOARD MEMBERS ABSENT:  Sieting, Hayes

 

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary),

Caleb Paryani, Emily Harper, Mike Woodhams, Tanner Scott, Makenzie Leach, Chloe Miller, Molly Paryani, Michael Ascione

 

  1. APPROVAL OF AGENDA: Motion by Sanborn, second by Coffey, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES:

Motion by Coffey, second by Sanborn, to approve December 8, 2015 Special Meeting Minutes as presented. All Ayes, motion carried.

 

  1. PUBLIC COMMENTS: [Please stand and state your name for the record] None
  2. PRESENTATION:  None
  3. CORRESPONDENCE: None
  4. COMMITTEE REPORTS
  5.  
  • DDA Director Update
    1. The 131 Corridor Initiative met December 9th. Housing, trails, jobs and a variety of topics were discussed. Very productive.
    2. We met with InSite Capital and Chemical Bank on three specific multifamily sites. InSite is arranging tours of the sites and village with potential developers, hopefully this month.
    3. We’re meeting also this month with the consortium of players in the trail development project. The immediate goal is to create a partnership agreement with all of the organizations, including specific tasks and responsibilities for all participants.
    4. We assisted in the assessment grant which the Brownfield submitted to the EPA. This grant would create a powerful tool in the village’s economic redevelopment plan.

 

 

  • Main Street Program Developer Update
    1. I continue to participate on the Library Communication Committee. We’re meeting on a monthly basis.
    2. Submitted the application for a $5000 Rotary Charities Planning Grant. We hope to hear from them by the end of the month.
    3. I’ve been working on the website, but I’m not happy with our current Layout Theme Options. I will be in contact with Russ this week to discuss options to change layouts and themes from the current options.
    4. Met with Winterfest Group, rescheduled for Feb. 20-21 (9-4)

 

 

  • Finance Committee – Finance Committee met and reviewed budget for next fiscal year. The Finance Committee recommends the board adopts budget attached in packet and present to the Village Council for approval. Motion by Coffey, second by Burgin, to accept proposed FYE 022817 budget and present to the Village Council for approval. A roll call vote was taken: Ayes – Coffey, Sanborn, Yost, Zenner, Burgin. Nays – None. Absent – Sieting, Hayes. Motion Carried.

 

  • Projects & Promotions
    1. Projects & Promotions did not meet, but representatives from Winterfest did. DDA Director and Main Street Program Developer met with Winterfest folks and discussed the event, their current needs, how we could help and ideas for next year’s event.
    2. Chair Zenner asked if anyone heard about the Novemberfest Meetings. Main Street Program Developer attended the meeting, and both she and the DDA Director will be attending future meetings. Event planning is at its beginning stages and we will update the Board as the meetings happen

 

  • Farmer’s Market Committee
    1. Farmer’s Market Committee met on 12/10/15
    2. Finalized Market Day, Time and Dates
      1. Tuesday Afternoons, 2 – 6 PM
      2. Dates: May 24 – Oct 11
    3. We have a DJ scheduled for opening day and we discussed Damien being on the acoustic schedule. Damien also has volunteered the sound system.
    4. Committee member will be reaching out to The Blossom Shop to gauge interest in selling starter plants, bulbs and flowers.
    5. Discussed other entertainment ideas and marketing/advertising.

 

 

  • CURRENT BUSINESS:

 

  1. Bills: Question regarding Brasco Invoice being part of the RPM Grant we received, and yes it is. Motion by Sanborn, second by Burgin, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Sanborn, Yost, Zenner, Burgin, Coffey. Nays – None. Absent – Hayes, Sieting. Motion carried.

 

  1. Cash Balance Report: Motion by Coffey, second by Burgin, to accept as presented. All Ayes, motion carried.
  2. Revenue Expenditure Report: Motion by Coffey, second by Burgin, to accept as presented. All Ayes, motion carried.
  3. Approve Authorization for DDA Director and Main Street Program Developer to Submit a Grant Application to Rotary Charities for up to $100,000 Capital Projects Grant: With the request and approval to begin the RFP process for the Railroad Tower/Kiosk at last month’s meeting, it delays us and we will miss the March deadline for the Rotary Charities Capital Projects Grant Application. DDA Director proposes we submit grant application and approach Rotary Charities to partner with us in writing the RFP and obtaining their input in putting the project together. Motion by Burgin, second by Sanborn, to approve authorization to DDA Director and Main Street Program Developer to submit a grant application to Rotary Charities for up to $100,000 Capital Projects Grant. A roll call vote was taken: Ayes – Yost, Zenner, Burgin, Coffey, Sanborn. Nays – None. Absent – Sieting, Hayes. Motion Carried.
  4. Christmas Baskets for 2016 Business Decorating Contest: Recommended that we begin discussing and planning the prizes for the 2015 Business Decorating Contest so that we do not find ourselves out of time to put together Christmas Baskets as prizes (as we have the past 2 years). This will be added as a recurring agenda item in the Projects & Promotions Committee Meetings.
  5. Location for 6 new Bike Racks: We’ve received the new bike racks and need to discuss locations to place them. The following locations were recommended and agreed upon:
      1. Chalker Park (2)
      2. Mill Pond (2)
      3. Walkway between Cedar St. to the Municipal Parking Lot (2)

 

  1. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary – discussed earlie
  2. FOR YOUR INFORMATION:

 

  1. ADJOURN: Motion by Burgin, second by Coffey to adjourn the meeting. All Ayes. Meeting adjourned at 5:53 pm.

Next Meeting – February 2nd, 2015 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia