Village Council Minutes 5-23-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MAY 23, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis (arrived at 6:05 p.m.), Needham, North, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Kevin Hesselink, Kevin Rogols, Amy Sieting, Ann Kirtley and Dennis Mansfield.

President Sieting started with a prayer and led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Banko, second by North, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by White, second by Needham, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT

Kevin Hesselink introduced himself, and stated that he is running for 46th Circuit Judge.  Hesselink reviewed his qualifications for the position.  He also discussed his professional experience as both a trial and private practice attorney, and highlighted the personal organizations in which he is involved.

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES – None

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost stated that the Village has been working closely with the Kalkaska Memorial Health Center on the Coral and Second Street Infrastructure Relocation project, which is going well.

Yost advised that he will be proposing a Cell Tower Zoning Ordinance in the near future as he feels the current ordinance addressing this issue is inadequate.

Yost reported that the Rural Development project is progressing slowly, with the possibility for bids to be let in the late summer and work to begin in the fall.

Yost stated that a meeting was held on May 19, 2016 with representatives from MDOT to discuss a proposed traffic control signal at US131/Dresden Street and a speed limit reduction downtown. Yost reported that slow progress is being made on this issue.

Yost advised that auditors are on-site at the Village Office this week performing the audit. Yost also introduced individual First-Aid kits issued to police officers, and reviewed contents of the kits.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Appointment of Olson Bzdok & Howard as Village of Kalkaska Attorney of Record and Authorize President Sieting to Sign Engagement Letter – Motion by White, second by Sanborn, to appoint Olson Bzdok & Howard as the Village Attorney of Record and authorize President Sieting to Sign Engagement Letter.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North, Sanborn and White; Nays – Trustee Ellis; Absent – None.  Motion carried.

Manager Yost pointed out that the firm’s attorneys have extensive experience in municipal law with the same rates charged as attorneys at Sondee, Racine & Doren, with whom they often work closely.

PUBLIC COMMENT

Kalkaska Memorial Health Center (KMHC) Administrator Kevin Rogols distributed and reviewed the 2nd Annual Community Benefit Report.  Rogols stated that the report identifies areas of KMHC contributions and reinvestment into the community.  Rogols also advised that the hospital is seeking to add seventeen positions with the adoption of its proposed 2017 budget.

Manager Yost stated that the Master Plan renewal process has begun, and Rogols will sit on the review committee on behalf of the hospital.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:17 p.m.

Angie Koon, Village Clerk

Village Council Minutes 5-9-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MAY 9, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees North, Sanborn and White.

ABSENT: Trustees Banko, Ellis and Needham

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Chris Helberg, Mickey Miller, Kim Johnson, Dan Johnson, Ann Kirtley, Cash Cook, Amy Sieting, Matt Hickman, Dennis Mansfield and Patty Cox.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee North requested that item 10g. Discuss Concepts for Mural at Chalker Park be added under New Business.

Motion by White, second by North, to approve as amended. Motion carried on a voice vote.

CONSENT AGENDA

Manager Yost pointed out a correction needed to the April 25, 2016 regular Council minutes.

Motion by North, second by Sanborn, to approve with correction to the April 25, 2016 Council minutes as noted above. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

Motion by North, second by Sanborn, to pay the bills as presented in the amount of $69, 990.23. A roll call vote was then taken:  Ayes – President Sieting and Trustees North, Sanborn and White; Nays – None; Absent – Trustees Banko, Ellis and Needham.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – Trustee North stated that the committee reviewed payroll reconciliations, current invoices, monthly payroll registers, bank reconciliations and journal entries with no errors found.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The April 2016 report was presented by Lieutenant Artress. Artress reported that the National Trout Festival and Tiffany Ferguson Memorial Run went smoothly.

CLEAN WATER REPORT

The April 2016 report was provided by Cleanwater Plant Supervisor Mark Baars.

MANAGER’S REPORT

Manager Yost commended the Kalkaska Department of Public Safety for taking the lead on two large-scale events in the past couple of weeks, and doing a great job.

Yost reported that the Kalkaska Memorial Health Center design is underway, with new water and sewer installation to take place in the upcoming months. Yost stated that this project has been coordinated between the Village and the hospital.

Yost announced that the Master Plan review process will begin on Wednesday, May 11, 2016.

Yost stated he is signing documents to change the Kalkaska Airport liability insurance carrier as a cost-savings measure.

Yost advised that a meeting was held with representatives from Walmart and MDOT regarding the proposed traffic light at US131 and Beebe Road. Yost explained that, with the approved access at County Road 612, MDOT is now requiring the traffic impact study be evaluated.  Yost stated this may cause a slight delay in construction.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Approval of Class A (New Vehicle Dealer) and Class B (Used Vehicle Dealer) License for Bill Marsh Automotive Group – Motion by North, second by White, to approve dealer license for Bill Marsh Automotive.  Motion carried on a voice vote.

Consider Adoption of Ordinance 2016-008 Amendment to Medical Marijuana Regulatory Ordinance – Manager Yost stated that additional revisions are needed to the ordinance and an amendment is not yet ready for consideration.

Motion by White, second by North, to table to a future meeting. Motion carried on a voice vote.

Consider Notice from Kalkaska County Treasurer-First Right of Refusal for Purchase of Foreclosed Property at 306 Third Street – Manager Yost recommended that the Village not purchase this property.

Consider Recommendation from DDA to Appoint Kimberlee Johnson to Board – Motion by Sanborn, second by White, to appoint Johnson to vacancy on DDA Board for term ending November 30, 2018.  Motion carried on a voice vote.

Consider Recommendation from DDA to Add Main Street Developer Gayenell Gentelia as Signatory on DDA Bank Accounts – Motion by Sanborn, second by White, to add Main Street Developer Gayenell Gentelia as Signatory on DDA bank accounts.  A roll call vote was then taken:  Ayes – President Sieting and Trustees North, Sanborn and White; Nays – None; Absent – Trustees Banko, Ellis and Needham.  Motion carried.

Consider Adoption of Resolution 2016-018 Charitable Gaming Licenses – Motion by North, second by Sanborn, to adopt Resolution 2016-008.  A voice vote was then taken:  Ayes – Three (3); Nays – None; Abstentions – One (1).  Motion carried.

Discuss Concepts for Mural at Chalker Park – Trustee North stated he made contact with a potential designer for the planned mural at Chalker Park.  North presented a proposed concept for the mural.  Council supports the design.

PUBLIC COMMENT

DDA Director Cash Cook announced that Chalker Park Clean-Up Day will be held on May 21, 2016 from 12:00 noon to 8:00 p.m. This will include wood chip replacement and general maintenance.  Trustee North stated that volunteers from local groups will be assisting.  McDonalds will provide snacks and beverages, while Backside Parlor will provide dinner for workers.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:20 p.m.

Recorded By: Angie Koon, Village Clerk

DDA Minutes 5-3-16

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, MAY 3, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Vice-Chair Coffey at 5:09 p.m.

BOARD MEMBERS PRESENT:  Vice-Chair Coffey, Ascione, Burgin, Paryani and Sanborn

BOARD MEMBERS ABSENT:  Chair Zenner, Sieting and Yost

PUBLIC PRESENT:  Cash Cook (DDA Director), Kim Johnson and Caleb Paryani

  1. APPROVAL OF AGENDA: Vice-Chair Coffey appointed DDA Director Cash Cook to take minutes in the recording secretary’s absence.Motion by Burgin, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.
  2.  
  3. APPROVAL OF MINUTES:

Motion by Sanborn, second by Burgin, to approve April 5, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

 

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]

DDA applicant Kim Johnson, who was present to observe the meeting, introduced herself to the board.

 

  1. PRESENTATIONS:  None
  2. CORRESPONDENCE: None

 

  1. COMMITTEE REPORTS 
  • DDA Director Update
    1. We are working with DeShano Development on multi-family housing adjacent to the proposed Walmart.
    2. The Gryphon Group is pursuing renderings for a development at the old municipal garage site.
    3. InSite Capital has another (3rd) developer interested in Kalkaska. We will meet before the end of the month.
    4. The Planning Grant group is proceeding, with a culmination at the Community Picnic/Concert on August 12.
    5. The 131 Corridor multi-municipality meeting concluded that they will continue to meet after the final document is produced. Each forthcoming meeting will have a specific topic with goals set for enactment. The best example is establishing a “Destination 131” cooperative marketing plan, similar to the “Sunrise Side”.
    6. I’ve attended the Stronger Economics Together workshops (Manistee, Benzie, Grand Traverse and Kalkaska Counties).
    7. The Fly-In preparations are proceeding nicely.
    8. The Chalker Park clean-up day is scheduled for May 21, 2016 from noon until 8:00 p.m. McDonalds will have muffins, coffee and juice around 12:30 p.m. with refreshments from 5:00 to 6:00 p.m.
    9. This afternoon I applied for a $5,000 grant to promote “Farm to Table” heathy eating through our Farmers Market.
  • Main Street Program Developer Update: None
  • Nominating Committee: Discussion took place regarding the interview with applicant Kim Johnson. Motion by Sanborn, second by Burgin, to recommend to the Village Council that Johnson be appointed to the DDA Board. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.

 

 

  • Projects & Promotions: Discussion took place on branding stickers and window clings.

 

  • Farmer’s Market Committee: Discussion took place on signage for the Farmers Market. Motion by Paryani, second by Ascione, to spend up to $250.00 at Pro Image Design for updated Farmers Market signs with logo. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.

 

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Sanborn, second by Paryani, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.
  2. Cash Balance Report: Motion by Sanborn, second by Ascione, to accept as presented. All Ayes, motion carried.
  3. Revenue Expenditure Report: Motion by Sanborn, second by Paryani, to accept as presented. All Ayes, motion carried.
  4. Approve Main Street Program Developer as an Authorized Signer on the DDA Bank Accounts: Motion by Sanborn, second by Paryani, to approve Main Street Program Developer Gayenell Gentelia as an authorized signer on the DDA bank accounts. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.
  5. Consider Jeff Stone’s Food Truck at Railroad Square for the summer: Motion by Ascione, second by Burgin, to allow Jeff Stone to use the north end of Railroad Square for his food truck for the summer, with reimbursement for electricity. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey and Paryani; Nays – Sanborn; Absent – Sieting, Yost and Zenner. Motion carried. 
  6. Approve a Debit Card for the Main Street Program Developer with a $1000 Spending Limit: Motion by Sanborn, second by Paryani, to approve a debit card for Main Street Program Developer Gayenell Gentelia with a $1,000.00 spending limit. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.
  7. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary – Discussion took place on priorities for the project.
  • FOR YOUR INFORMATION: None

 

ADJOURN: Meeting adjourned at 6:06 p.m. by Vice-Chair Coffey.

Next Meeting – June 7, 2016 @ 5:00 p.m.

Recorded By: Cash Cook, DDA Director

Proposed Amendment to Medical Marijuana Regulations Ordinance 5-9-16

Please be advised that, at their next regular meeting, the Village Council will be considering an amendment to the Medical Marijuana Regulations Ordinance, which was originally adopted on November 9, 2015.  The Village Council meeting will be held on Monday, May 9, 2016 at 6:00 p.m. at the Village Office located at 200 Hyde Street, Kalkaska, MI  49646.

Chalker Park Closed May 21, 2016

Please be advised that Chalker Park will be closed on Saturday, May 21, 2016 for its annual Clean-Up Day. Wood chips will be replaced, making it necessary to close the park for the day. Thank you for your understanding and cooperation.

New Shut-Off Procedure for Delinquent Utility Bills

Please be advised that, beginning in February of 2016, the Shut-Off Procedure for delinquent utility bills is as follows:

Any customer with a past due balance of $125.00 or more will be sent via U.S. Mail a Shut-Off Notice, giving them approximately one week to pay the past due balance in full or set up a payment arrangement. Failure to do so will result in disconnection of services.  No further notice will be given.  Once services are disconnected the entire account balance, along with a $50.00 disconnect/reconnect fee, must be paid in order to restore services.

Village Council Minutes 4-25-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, APRIL 25, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Needham, Sanborn and White.

ABSENT: Trustees Ellis and North

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Chris Helberg, Dan Johnson, Diana Shafer, Eric Peterson, Mickey Miller and Dennis Mansfield.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee White asked that item 6c. Parks and Recreation Committee Report be added under Committee Reports.

Motion by White, second by Needham, to approve the agenda as amended. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by Banko, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES

Police Committee – President Sieting stated the committee discussed the Lieutenant’s position, stating that the position is listed in the Kalkaska Police Department Procedure Manual.  Sieting provided this documentation evidencing that Lieutenant Artress is covered under the existing Police Union Contract and can participate in contract negotiations.  Per President Sieting, this was also confirmed by the Village Attorney since the department is still operating under the contract expiring February 28, 2016.  There is no recommendation from the committee at this time.

Finance Committee – President Sieting reported that the committee discussed continuing with hourly wages for the Village Manager, and ending discussion about entering into a salary agreement, as documents showed that cost per year would be less hourly as compared to salary.  There was no recommendation at this time as it will be discussed further at the Personnel Committee level.

President Sieting stated the committee also reviewed vacant properties owned by the Village. Sieting stated that research is being done to determine property values before listing for sale.  A list of parcels was provided for Council review.  The committee also discussed utilizing revenue from the sale of properties to ear mark for the development of a skate park.

Motion by Needham, second by White, that the Village create a Public Improvement Fund as outlined in the Village Financial Management Guide, adopted on June 8, 2015 and authorized by MCL Section 141.261 to provide for the funding of future capital improvements; and, upon the sale of properties outlined in the meeting materials, these revenues will be placed in said Public Improvement Fund. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North.  Motion carried.

Discussion took place, and it was clarified that the funds placed in the Public Improvement Fund will not be ear marked for anything specific.

Parks and Recreation Committee – Trustee White stated the committee discussed funding for a skate park.  One possible source of funding could come from Capital Improvements.  The issue will be discussed further by appropriate committees.

White stated that the committee also discussed Chalker Park clean-up, which will include replacement of wood chips. White reported that cedar wood chips are no longer available, and he is researching the cost of cedar mulch.  Trustee Banko stated she contacted both Northside School and the court looking for assistance with clean-up.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost stated he would contact a realtor to have marketable title searches performed on Village properties being considered for sale.

Motion by Needham, second by White, to proceed with the attempt of property sales with the exception of two parcels at 109 Fourth Street; and to authorize the Village Manger to continue research. Motion carried on a voice vote.

Yost reported that a meeting will be held on May 4, 2016 with representatives from MDOT and Walmart regarding the proposed traffic light at Beebe Road and other traffic issues involving Walmart. Additionally, Manager Yost will meet with MDOT representatives on May 19, 2016 to discuss traffic calming in the Village.

Yost gave an update on the USDA project for water and sewer system improvements. A resolution will be considered under New Business regarding a restriction on the use of water tower property.

Yost stated that the Village has received its first residential Medical Marijuana Dispensary application, and there has been much interest in the Commercial District. Yost also announced that the Planning Commission will be holding a Public Hearing at their May 5, 2016 meeting regarding the Medical Marijuana Zoning Ordinance.

PRESIDENT’S REPORT

President Sieting stated he would be placing a time capsule in the front interior of the Sieting Hotel on Saturday, April 30, 2016. Sieting asked the public to drop off any items they would like included in the time capsule.

UNFINISHED BUSINESS – None

NEW BUSINESS

Appoint President Pro-Tem – President Sieting appointed Kathy Sanborn as President Pro-Tem.

Consider Adoption of Resolution 2016-017 Requesting Waiver of Reverter or Change in Use Restriction on Water Tower Property – Manager Yost explained that the resolution refers to Village property containing the Water Tower.  The original deed contains a restriction of use, and the adoption of this Resolution will allow the Village to request that the Michigan DNR remove the use restriction from the original deed.

Motion by Banko, second by Needham, to adopt Resolution 2016-017. Motion carried on a voice vote.

PUBLIC COMMENT

Eric Peterson asked for status on renaming the Kalkaska Airport, which was proposed several months ago. Manager Yost stated he has attempted contact with the Michigan Aeronautics Department with no resolution to date.  Yost requested Peterson’s assistance in this matter.

Trustee Banko referred to the Finance Committee report given earlier, and asked to see the documents evidencing the cost savings of leaving Manager Yost at an hourly wage. President Sieting stated that there was no documentation provided, and the issue will be addressed at the Personnel Committee level.  Discussion took place on the cost of operating the Department of Public Safety with a DPS Director versus a Police Department with a Police Chief.  President Sieting stated that there are cost savings by not employing a Police Chief.  It was also pointed out that the officers are better utilized on patrol.

Trustee Needham stated that Officer Huff and Manager Yost are working on generic language for the new Police Union contract involving health insurance. This would allow the contract to be re-opened to re-address this issue as insurance laws change.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:35 p.m.

Angie Koon, Village Clerk

Village Council Minutes 4-11-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, APRIL 11, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant.

PUBLIC PRESENT: Chris Helberg, Mickey Miller, JoAnn DeGraaf, Connie Farrier, Dean Farrier, Dan Johnson, Kevin Rogols, Michael Tinkle, Kim Babcock, Amy Sieting, Maurice Borden, Patty Cox, Teresa Smith and Laura Zingg.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Banko, second by White, to approve as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Banko, second by Ellis, to approve as presented. Motion carried on a voice vote.

PUBLIC MEETING

  • To Hear Public Comments or Objections to the proposed vacation of portions of Second and Coral Streets.

 

 

Motion by Needham, second by White, to open the Public Meeting. Motion carried on a voice vote.  The Public Meeting was opened at 6:07 p.m.

President Sieting read a letter from Dan and Sherry Johnson supporting the proposed street vacation for use by the Kalkaska Memorial Health Center (KMHC). Sieting also read a letter from Marcel Cunningham opposing the proposed vacation of Second and Coral Streets for use by the KMHC.

Kim Babcock spoke as a member of the community and of KMHC in support of the proposed street vacation.

Connie Farrier and Michael Tinkle both expressed their support of the proposed street vacation.

KMHC Administrator Kevin Rogols answered some questions on the issue.

Motion by Banko, second by Ellis, to close the Public Meeting. Motion carried on a voice vote.  The Public Meeting was closed at 6:22 p.m.

 

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

A duplicate invoice entry was noted on the register and correction was made.

Motion by North, second by Banko, to approve the bills for payment in the amount of $97, 658.89. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Parks and Recreation Committee – Trustee White reported that conversation on the trail heads has been postponed.  Discussion took place on Chalker Park, and a possible location for the Skate Park.  A flyer will be drafted for Clean-Up Day at the park, scheduled for May 21, 2016.  The park will be closed that day as wood chips will be brought in.

Motion by North, second by Banko, to close Chalker Park on May 21, 2016 to replace the wood chips.  Motion carried on a voice vote.

Finance Committee – Trustee North stated that, in addition to reviewing invoices, the committee also reviewed monthly payroll, payroll remittance, bank reconciliations and journal entries.

North stated the committee reviewed current properties owned by the Village and available for sale, which will require additional conversation. There is no recommendation to Council at this time.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The March 2016 report was presented by Lieutenant Artress. Artress reported that the Active Shooter drill at KMHC went well.

Lieutenant Artress and Officers Nagy and Huff are also now certified as First Responders.

Artress stated that the department has been working with the National Trout Festival, Village DPW and County Sheriff’s Department to prepare for the Trout Festival.

CLEAN WATER REPORT

 

The March 2016 report was provided by Cleanwater Plant Supervisor Mark Baars.

 

MANAGER’S REPORT

Manager Yost expressed his support of the KMHC and its intended use of the portions of Second and Coral Streets proposed to be vacated.

PRESIDENT’S REPORT

 

President Sieting also expressed his support of the KMHC.

 

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2016-015 Vacating Streets – Motion by Sanborn, second by White, to adopt Resolution 2016-015.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Authorize Signature of Gabridge & Company Engagement Letter for Audit Services FYE 2/29/2016 – Motion by Needham, second by Banko, to authorize President Sieting and Manager Yost to sign the Engagement Letter with Gabridge & Company.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.

Consider Adoption of Resolution 2016-016 Amendment to Village Fee Schedule – Discussion took place on the amended fee schedule.  Council agreed to remove the $400.00 renewal fee for Medical Marijuana Applications.

Motion by White, second by Ellis, to adopt Resolution 2016-016 with above amendment. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Authorize Funds for Member(s) to Attend Kalkaska Annual Chamber Luncheon

April 27, 2016 – Motion by Needham, second by Sanborn, to authorize funds.  Motion carried on a voice vote.

Consider Recommendation from DDA to Appoint Molly Paryani to Board – Motion by Banko, second by White, to appoint Molly Paryani to the Kalkaska DDA for term ending November 2017.  Motion carried on a voice vote.

PUBLIC COMMENT

KMHC Administrator Kevin Rogols expressed how impressed he was with the shooter drill at the hospital, and thanked the Village for the great learning experience.

CLOSED SESSION FOR PER SECTION 15.268 (8) (e) OF THE OPEN MEETINGS ACT

Motion by Banko, second by Sanborn, to enter into closed session per Section 15.268 (8) (e) of the Open Meetings Act for consideration of trial or settlement strategy with counsel regarding pending litigation. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.  Closed Session began at 6:40 p.m.

RETURN TO OPEN SESSION

Motion by Banko, second by Ellis, to return to open session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.  Open session resumed at 7:50 p.m.

Motion by Sanborn, second by White, to authorize signature of Village Manager Scott Yost on Letter of Engagement with Miller and Canfield. Motion carried on a voice vote.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:50 p.m.

Recorded By: Diana Needham, Trustee

Public Hearing 5-5-2016

The Kalkaska Village Planning Commission will be holding a Public Hearing on Thursday, May 5, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear comments on a proposed amendment to the Medical Marijuana Zoning Ordinance (Chapter 152, Section 152.45 of the Code of Ordinances), which was originally adopted on November 9, 2015.  The proposed amendment involves cultivation in the commercial district. A draft of the proposed ordinance amendment will be available for review at the Village Offices.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on May 5, 2016.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.