Planning Commission Minutes 3-3-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

MARCH 3, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Baxter, Burgin, Jordan, Sanborn, Sieting (arrived at 6:08 p.m.) and Yost.

ABSENT: White

PUBLIC PRESENT: Paul Furtaw, Cecil Dunn, Dean Templeton, Penny Dupuie, Cash Cook, Seth Phillips, Shirley Whipple, Mike Ascione, Ronald Ascione and Spencer Deinard.

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Baxter, second by Jordan, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

  • February 4, 2016 Regular Meeting:       Motion by Sanborn, second by Burgin, to approve the minutes as presented. Motion carried on a voice vote.

 

 

SITE PLAN REVIEWS

  • Walmart (Amendment to Approved Site Plan): Yost stated that Walmart has requested a color palette change and, since this is different than the plan originally approved, he asked Walmart to present the amendment to the Planning Commission. Yost also stated that the plans are still in compliance with the Village zoning ordinance.

 

Spencer Deinard of Leidos stated that, every 5-6 years, Walmart asks to change to a new color palette if acceptable.

Motion by Sanborn, second by Burgin, to accept the color palette change of the Walmart site plan. Motion carried on a voice vote.

Paul Furtaw of Bergmann Associates stated that Walmart is also considering a different store layout inside the building, which will be shared with the Village if it occurs. Furtaw assured the Planning Commission that all elements will remain in compliance with the zoning ordinance.  The majority of the board stated they do not feel Walmart must come before the Planning Commission again if the interior of the store is changed.

Seth Phillips introduced himself as the new County Drain Commissioner. Phillips asked whether the original site plan included storm water management plans.  Furtaw replied that the original site plan approval was contingent upon obtaining the necessary permits from applicable offices and departments.  Yost advised Phillips that he could provide the pertinent information in the Village’s possession.

COMMITTEE REPORTS

  • Historical District Study Committee: Baxter advised that the committee met on February 9, 2016. Baxter stated that Don Bellinger attended and provided the committee with possible information sources. Shirley Whipple provided a list of historical residences in the Village and stated these houses could be toured by the committee. The committee plans to meet again in April.

UNFINISHED BUSINESS – None

CURRENT BUSINESS

  • Expenditure Report: Motion by Burgin, second by Baxter, to approve as presented. Motion carried on a voice vote. 

 

  • Consider Resignation of Kathy Sanborn and Declare Vacancy on Planning Commission: Motion by Burgin, second by Jordan, to accept resignation of Kathy Sanborn and Declare Vacancy on Planning Commission. Motion carried on a voice vote.
  • Consider Membership Application from Penny Dupuie: Baxter referred to Sanborn’s appointment to the Village Council, and stated she was upset that the Council vacancy was not presented to the entire Planning Commission. Sieting advised that the vacancy was advertised in the newspaper for two weeks. Sieting also stated that they try to seek members of the public to fill Village boards, and were not looking to appoint an individual from another board to the Council vacancy, but advised there were not many applicants for the position.Motion by Burgin, second by Sieting, to recommend to the Village Council that Penny Dupuie be appointed to the Planning Commission. A voice vote was then taken: Ayes – Six (6); Nays – One (1); Absent – One (1). Motion carried.

 

PUBLIC COMMENT

Cecil Dunn stated his grandson would like to open a video game/equipment sales business in a building downtown and asked about permits needed. Yost requested that Dunn contact the Village Office to review the ordinances on signs and the Commercial zone to confirm whether the business will comply.

Shirley Whipple stated she is very pleased with the way the Village conducted itself in demolishing the old Village Office at 109 Fourth Street. DDA Director Cash Cook stated he has met with developers regarding the possibility of housing construction at this site.

ADJOURNMENT

Motion by Sieting, second by Burgin, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 6:40 p.m.

Recorded by: Angie Koon, Village Clerk

Village Council Minutes 2-22-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, FEBRUARY 22, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham, North and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Police Sergeant; Helen Artress, Police Department Administrative Assistant; Jennifer Standerfer, Village Treasurer.

 

PUBLIC PRESENT: Bob Peters, Brett Eberhard, Cash Cook, Amy Sieting, Penny Dupuie, Mickey Miller, Chris Helberg, Kathy Sanborn, Andy Bratton, Erik Hayes, Kevin Rogols, Mark Priest and Ron Kirchofer.

Andy Bratton started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee Ellis requested that discussion on partnering with the Kalkaska Sheriff’s Office for Village police services continue under Unfinished Business. President Sieting stated that a previously-adopted motion would need to be rescinded before this issue can be sent to a committee for further discussion.  Item 10g. under New Business was added to the agenda.

Motion by Banko, second by Ellis, to approve the agenda as amended. Motion carried on a voice vote.

CONSENT AGENDA

Trustee North pointed out a correction needed on Council minutes from the regular February 8, 2016 meeting.

Motion by North, second by Banko, to approve with correction on February 8, 2016 Council minutes. Motion carried on a voice vote.

PUBLIC HEARING: Presentation of Budget FYE 2/28/2017

Motion by White, second by Needham, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:08 p.m.

Manager Yost stated that an abbreviated Budget Work Session took place on February 18, 2016 but was adjourned when a quorum was lost.

Trustee Banko asked about the budget amendment for the fiscal year ending 2/29/2016.

There were no public comments about the budget for fiscal year ending 2/28/2017.

Motion by Needham, second by Ellis, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed at 6:12 p.m.

PUBLIC COMMENT – None

PRESENTATIONS

 

  • Question and Answer Session with Bob Peters of Otwell Mawby (Demolition of 109 Fourth Street) – Bob Peters of Otwell Mawby and Brent Eberhard of HBC Contracting introduced themselves, and stated that they inspected the building at 109 Fourth Street for lead and asbestos. Peters stated that some items inside the building were found to contain asbestos. Peters reviewed these items, and stated that they can be safely handled with minimal risk. Peters stated that the site will be monitored during demolition to ensure the health and safety of both the workers and the public. Peters discussed the procedure for disposing of hazardous materials, and stated that they are exceeding the minimum standards for abatement. Peters advised that air monitoring is also being conducted and, if elevated levels are found, work will cease immediately. President Sieting agreed that contractors have gone above and beyond to ensure public safety.

 

 

The demolition timeline was discussed. Ron Kirchofer stated he hopes the demolition will be completed sometime next week, depending on whether additional contamination is found.

Helen Artress asked about the materials containing asbestos. Peters reviewed these items, and reviewed different types of asbestos.  Peters reported that the asbestos found at 109 Fourth Street is the least hazardous type.  Peters also stated that there are many products on the market which contain some form of asbestos.

Erik Hayes asked about asbestos causing Mesothelioma. Peters stated that it would not be caused by the lower doses of asbestos located at 109 Fourth Street.

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Trustee Needham stated the committee met on February 18, 2016 for Police Union negotiations.  Needham stated they have no recommendation at this time as negotiations are on-going.  Needham stated that the committee will meet again on February 25, 2016 to discuss the Village Manager’s employment agreement.

Discussion took place on hours worked by the Village Manager above 40 hours per week. Needham advised the attorney’s opinion on this matter was that either overtime or comp time must be paid for these hours.  Trustee Ellis stated he would like to see a signed document in the employee’s file stating whether they will take comp time or overtime.  This issue requires further discussion.

Nominations Committee – President Sieting stated the committee discussed filling the vacancy on the Council versus reducing Council size.  The committee agreed it would be in the Village’s best interest to fill the vacancy at this time.  The committee recommended appointing Kathy Sanborn to fill the vacancy.  Trustee Needham stated that all applications were reviewed carefully, and their decision was based Sanborn’s background and the skills she can add to the Village Council.

Trustee North stated he is glad to see the Council moving forward by adding a member to fill the vacancy. Trustee Ellis stated he feels it is too close to the election to appoint someone at this time.

Motion by Needham, second by Banko, to appoint Kathy Sanborn to the vacancy on Village Council effective March 2016. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North and White; Nays – Trustee Ellis; Absent – None.  Motion carried.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost stated that an informal question and answer session was held on Saturday, February 20, 2016 regarding the demolition of 109 Fourth Street, and there was not much public in attendance. Yost stated another meeting could be held if needed.

Yost reported that the DEQ permits have been signed for the upcoming Rural Development projects, and bids should be let soon.

Yost stated that he reviewed the Walmart prints, which were sent to the Kalkaska County Construction Codes. Yost reported that Walmart will be appearing at the Planning Commission meeting on March 3, 2016 to request a color palette change.  Yost stated he believes the store will be a significant addition to the Village.  Groundbreaking is anticipated for May or June of this year.

Yost reported that he has been working with the Kalkaska Memorial Health Center (KMHC) on the possible relocation of infrastructure on Coral Street. KMHC Administrator Kevin Rogols stated that he met with an engineer on this matter, and is excited for future discussion and planning.

Yost announced that he received a grant for an AED Defibrillator, which he demonstrated to Council and public.

PRESIDENT’S REPORT

President Sieting praised the KMHC long-term care greenhouse residences. Sieting stated that much thought and research was put into this project, which is a wonderful asset for the community.

Sieting explained the reasoning behind rotating Council members on Council committees, stating he places Council members with specific talents on applicable committees.

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2016-002 Budget Amendment No. 2 FYE 2/29/2016 – Village Treasurer Jennifer Standerfer explained the reason for budget amendments to Capital Outlay and New Equipment accounts.

Motion by Needham, second by North, to adopt Resolution 2016-002. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Resolution 2016-003 Village Intent Not to Commit Funds for FYE 2/29/2016 – Motion by North, second by Banko, to adopt Resolution 2016-003.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-004 Budget FYE 2/28/2017 – Motion by Needham, second by White, to adopt Resolution 2016-004.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Resolution 2016-005 Water and Sewer Rates – Trustee North noted that there are no changes to the water and sewer rates for the fiscal year beginning March 1, 2016.  Manager Yost advised that he will be speaking to Michigan Rural Water Association and rates may be revisited at a later date.

Motion by White, second by Needham, to adopt Resolution 2016-005. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

Consider Recommendation from Nominations Committee for Vacancy on Village Council – Action was taken on this issue during the Nominations Committee report.

Appoint Village Representative to Kalkaska County Tax Allocation Board – Motion by Banko, second by Ellis, to appoint President Sieting as the Village representative to the Kalkaska County Tax Allocation Board.  Motion carried on a voice vote.

Discuss Contracting Village DPS Services with Kalkaska County Sheriff’s Office – Discussion took place with Trustee Ellis stating he would like the Police Committee to research this further as the initial figures show a long-term cost savings to the Village.  Trustee Banko agreed that there is an obligation to at least explore the issue and obtain numbers from the Sheriff’s Office as the decision to cease further discussion was made before these figures were received.  Trustee White stated he feels that, no matter the cost savings, the County Sheriff’s Department cannot provide the coverage needed for the Village.  Trustee North stated he is looking at both the financial aspects and needs of the community, and can see that the Village needs are being met with the current Department of Public Safety.  Trustee Needham stated she understands both sides, but does not see large enough cost savings and does not believe the County would allow the Village to retain the number police officers it currently has.  Manager Yost stated that he and Sergeant Artress are trying to rebuild the department and retain officers for the long-term.  Yost asked that Council support the department and allow it to grow.  President Sieting recounted personal experience of life-threatening incidents in the County, and stated the response time from the County Sheriff’s Department was unacceptable.

Penny Dupuie stated she feels safe with the current Village officers, and would not feel safe without the Village Police Department. Erik Hayes stated he has seen first-hand the poor response times from the County in life-threatening situations.  Hayes stated he is personally familiar with the Village officers and appreciates the Village Police Department.  Kathy Sanborn also stated she has had first-hand experience not having a Village police officer on duty when needed.  Sanborn advised that a County deputy did respond but could not handle the situation.

Motion by Ellis, second by Banko, to rescind the previous motion (which was passed at the October 12, 2015 Council meeting) to cease further discussion in partnering with the Kalkaska Sheriff’s Office for Village Police Services. A roll call vote was then taken:  Ayes – Trustees Banko and Ellis; Nays – President Sieting and Trustees Needham, North and White; Absent – None.  Motion failed.

PUBLIC COMMENT

Penny Dupuie stated she does have respect for the County deputies and the jobs they do, but feels it is very important that the Village has the department it does.

Trustee Ellis thanked Trustee White for expression of his viewpoints. Trustee White stated that the Department of Public Works employees and police officers know their community and do a good job.  White feels that the Village is headed in the right direction.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:35 p.m.

Angie Koon, Village Clerk

Site Plan Amendment 3-3-16

The Kalkaska Village Planning Commission will be reviewing a Site Plan amendment request submitted by Walmart on Thursday, March 3, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan 49646. Walmart is requesting to amend the site plan (previously approved by the Planning Commission on July 9, 2015) in the architectural finishes for the buildings, specifically color.  All other elements of the previously approved Site Plans are unchanged.

 

Village Council Minutes Budget Work Session 2-18-16

VILLAGE OF KALKASKA

MINUTES OF A BUDGET WORKSESSION HELD ON THURSDAY, FEBRUARY 18, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 5:05 p.m.

PRESENT: President Sieting and Trustees Ellis (left at 5:25 p.m.), Needham and North.

ABSENT: Trustees Banko and White

STAFF PRESENT: Scott Yost, Village Manager; Angie Koon, Village Clerk; Jennifer Standerfer, Village Treasurer; Glenn Artress, Police Sergeant; Blake Huff, Police Officer.

PUBLIC PRESENT: Dennis Mansfield

BUDGET WORKSESSION

Manager Yost stated that a line item must be incorporated into the budget for the demolition of 109

Fourth Street. Trustee North pointed out that revenue for rental of Village property must also be

reduced.

Village Treasurer Jennifer Standerfer reviewed highlights of the budget for fiscal year ending

2/28/2017. Highlights included proposed wage increases for non-union employees, Department of

Public Safety staffing, on-going expenses for lawsuits and expenses in water and sewer funds for

the Rural Development Project.

ADJOURNMENT

President Sieting adjourned the work session at 5:25 p.m. as there was no longer a quorum after

Trustee Ellis’s departure.

Angie Koon, Village Clerk

Village Council Minutes 2-8-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, FEBRUARY 8, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham and White.

ABSENT: Trustee North

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Mark Baars, Clean Water Plant Supervisor; Glenn Artress, Police Sergeant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrido, Compliance Officer; Aaron Pope, Police Officer; Cole Nagy, Police Officer; Blake Huff, Police Officer.

PUBLIC PRESENT: Denise Kelly, Dan Johnson, Gayenell Gentelia, Amy Sieting, Kevin Rogols, Kathy Sanborn, Patty Cox, Dennis Mansfield and Erik Hayes.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee Ellis requested that item 10i. Discuss Turning over Department of Public Safety to Kalkaska County Sheriff’s Office be added under New Business.

Motion by White, second by Needham, to approve as amended. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Banko, second by Ellis, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

Motion by Banko, second by Needham, to approve the bills as presented in the amount of $97,712.29. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham and White; Nays – Trustee Ellis; Absent – Trustee North.  Motion carried.

Trustee Ellis explained that he was not able to open his tablet and view the bills, which is why he did not vote in favor of approving them.

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – President Sieting stated the committee reviewed monthly payroll reconciliations, payroll registers and journal entries.  Sieting stated the committee also discussed the Manager’s wage distribution, which will continue the same as it has been.

Nominations Committee – President Sieting reported that the committee decided to advertise the vacancy on the Village Council for two weeks.  The advertisement was drafted and submitted by the Village Clerk, as endorsed by the Nominations Committee.  Completed applications must be submitted by noon on February 16, 2016.  Sieting stated criteria identified for appointment are attitude, prior community involvement and a commitment to the position.  Sieting asked for input from Council of any other criteria.

Erik Hayes asked if those who already applied for the position will be required to re-apply. President Sieting replied that they will not.  Trustee Ellis questioned why the committee is pursuing filling the vacancy if Council is still considering reducing the number of Trustees.  Ellis also asked why not let the public vote at the November election.  President Sieting stated he feels there will be a larger work-load for Council in the upcoming year, and retaining the 7-member Council is a viable option.  Trustee Needham stated the committee would like to be prepared for either direction it takes.  Trustee Ellis requested that the entire Council be able to review all applications in advance.  Trustee Banko stated she would like Council to have the opportunity to question applicants during the public meeting.

Ordinance Review Committee – Trustee Needham thanked Compliance Officer Denny Corrado for the thorough work done on the proposed Taxi Cab Ordinance.  Needham stated the committee recommends adoption of this Ordinance, which will be discussed under New Business.  Needham stated the committee also recommends amending the Village fee schedule regarding Medical Marijuana Application fees ($10.00 for facilities in the residential zone and $250.00 for facilities in the commercial zone).

Personnel Committee – Trustee Needham stated the committee reviewed the Village Manager’s employment agreement, and recommends that the agreement be renewed as is.

Motion by Needham, second by Ellis, to accept the personnel agreement as is.

Trustee Ellis stated that, because the Village Manager’s position has identified as part-time, he must follow the Village’s policy on part-time employees with regard to number of hours worked. Ellis also stated he feels the Village may be breaking the law by not paying any hours worked above 40 hours per week at an overtime rate.

Trustee Banko stated she had previously contacted the Village Attorney, who recommended that the Village Manager be a salaried employee. However, he did not see an issue at the time with the Manager being an hourly employee since he was designated to work only 24 hours per week.  Banko pointed out that, per the Village employee handbook, a salaried employee is exempt from an overtime pay requirement.

President Sieting stated he wanted to make it clear that the Village Manager does not wish to cost the Village additional money. Sieting did agree that legal counsel should be sought to be sure the Village is not breaking any laws by not paying hours above 40 hours at an overtime rate.

After this discussion, the above motion and second were withdrawn.

Trustee Needham stated she would like to see the performance range on employee evaluation forms updated. Motion by Needham, second by Banko, to change the Village Evaluation Forms from a 1-3 performance range to a 1-5 performance range.  Motion carried on a voice vote.

The committee requested that Council receive a tally of total hours worked by all employees.

Business Development Committee – Trustee Ellis reported that the current tenant at 109 Fourth Street (the old Municipal Building) made a purchase offer of $47, 000 on land contract.  Ellis also stated that DDA Director Cash Cook asked that the DDA be given an opportunity to make a counter offer on the property in order to pursue a developer for multi-family housing.  Cook explained that multi-family housing is in the Village Master Plan and is much needed.  Ellis stated it is the committee’s recommendation to decline the land contract offer and request a cash offer from the current tenant, but keep DDA open to the possibility of a matching offer.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The January 2016 report was presented by Sergeant Artress. Artress introduced new police officers Cole Nagy and Aaron Popa.  Cole and Aaron reviewed their backgrounds as well.

Artress stated that the officers received in-house training on Narcan injections, which will counteract the effects of overdoses from opioids. Trustee Ellis commented on a Facebook post where Sergeant Artress stopped to help a resident, and stated that this reflects well on Kalkaska.

Trustee Banko asked about police coverage with the addition of the two officers. Artress explained that the officers are currently undergoing a 16-week Field Training program and, upon completion of the program, the Village will have coverage to 2:00 a.m.

CLEAN WATER REPORT

The January 2016 report was presented by Clean Water Plant Supervisor Mark Baars. Baars stated that the plant has remained in compliance all winter.  Baars also stated that the Village’s discharge permit will be adjusted by MDEQ.

MANAGER’S REPORT

Manager Yost stated there is much going on behind the scenes with the proposed Walmart in Kalkaska. Yost also reported that a meeting will be held soon regarding a proposed traffic light at Beebe Road.  Yost stated that Walmart will be submitting a request for a color palette change, which will be an amendment to their original site plan.  They are planning to submit this amendment for the March Planning Commission meeting.

Yost stated that a proposed ordinance will be presented under New Business to regulate Tax Cab companies in the Village, in order to protect citizens. Yost thanked Compliance Officer Denny Corrado for drafting the proposed ordinance.

Yost stated that he wishes to amend the Medical Marijuana Ordinance as well in order to protect the community. Yost proposed that the residential facilities should not be restricted to the R-1 District, and that facilities be permitted in the Industrial District.

Yost announced that a meeting was held with MDOT on January 25, 2016 to reconsider slowing traffic downtown. Yost stated there was little progress on this matter, and another meeting is scheduled for May 4, 2016.

Yost stated that an organizational meeting took place on February 9, 2016 for the Tiffany Ferguson Memorial Run. Yost also stated the Business Development Committee will meet again soon to discuss the potential sale of 109 Fourth Street.  Yost stated the lease with the current tenant will be revised on a month-to-month basis.

Yost stated that the Narcan training, which was provided to Village Police officers, will also be given to the Kalkaska County Sheriff’s Department. Sergeant Artress stated that the officers are also taking a Medical First Responder Training Certification class.

PRESIDENT’S REPORT

President Sieting stated he would give his report at the end of the Council meeting.

 

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Request from DDA for Kalkaska Rhino Appreciation Day – Motion by Needham, second by Banko, to approve the Kalkaska Rhino Appreciation Day for the weekend of February 20, 2016 (or February 26 or 27, 2016), whichever date proves most appropriate.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-004 Tax Cab Ordinance – Motion by Needham, second by Banko, to adopt Ordinance 2016-004.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham and White; Nays – None; Absent – Trustee North.  Motion carried.

Consider Amendment to Village Fee Schedule – Motion by Needham, second by White, to approve the amendment to the Village fee schedule.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham and White; Nays – None; Absent – Trustee North.  Motion carried.

Schedule Public Hearing to Consider Amendment to Medical Marijuana Zoning Ordinance – The Public Hearing was scheduled for the regular March 14, 2016 Council meeting.

Schedule Budget Work Session to Review Draft Budget for FYE 2/28/2017 – The Budget Work Session was scheduled for February 18, 2016 at 5:00 p.m.

Schedule Public Hearing for Adoption of Budget FYE 2/28/2017 – Public Hearing was scheduled for the February 22, 2016 regular Council meeting.

Authorize Publication of Delinquent Utility Accounts to be Transferred to Tax Rolls – Motion by White, second by Ellis, to authorize publication.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham and White; Nays – None; Absent – Trustee North.  Motion carried.

Discuss the Lease or Possible Sale of Village Property at 109 Fourth Street – Yost reminded Council that the land contract offer was rejected.  Discussion will take place with the DDA to gauge their interest, and another Business Development Committee meeting will be scheduled.

Discuss Turning over Department of Public Safety to Kalkaska County Sheriff’s Office – Trustee Ellis stated he requested figures from the Kalkaska County Sheriff for the Village Department of Public Safety to partner with the Sheriff’s Department.  Ellis provided preliminary numbers for administration only.  Ellis stated he feels this could increase coverage in the Village, would create cost savings, and would like to look into it further.  President Sieting stated he feels the subject matter requires further review at a committee level before bringing the issue to the Village Council.

Motion by Ellis, second by Banko, to rescind the previous motion (which was passed at the October 12, 2015 Council meeting) to cease further discussion in partnering with the Kalkaska Sheriff’s Office for Village Police Services.  A roll call vote was then taken:  Ayes – Trustees Banko and Ellis; Nays – President Sieting and Trustees Needham and White; Absent – Trustee North.  Motion failed.

PUBLIC COMMENT

Kalkaska Memorial Health Center Administrator Kevin Rogols extended his thanks to the Village Planning Commission for listening to the presentation on proposed hospital campus development. Rogols advised Council that their campus plan focuses on three primary needs:  expansion of office space, continued refinement of long-term care units and chemotherapy services.  Rogols stated that they are working with Village leaders on this matter, and thanked the Village for their assistance.

Denise Kelly asked how employee evaluations are performed. Trustee Ellis explained that the Village Council evaluates the Village Manager, while employees are evaluated by their department heads.

Denise Kelly also stated she was glad to hear that the Village supports the Kalkaska Rhinos. Kelly stated she has worked with them on events, and encourages the Village to contact the organization for help when needed.  Kelly also asked who was on the Police Committee.

Manager Yost stated that the proposed hospital campus plans illustrate positive changes for the community.

President Sieting stated that he has the same goal today as when he began his first term as Village President, which is to create a viable community while holding himself accountable to the citizens of Kalkaska. Sieting also stated it has been brought to his attention that certain board members may be creating a perception of “shenanigans” (secretive or dishonest activities), as well as making accusations regarding meetings between himself and the Village Manager. Sieting stated he feels these aspersions are creating negativity in the community.  Sieting advised he will do everything in his power to remove obstacles that stand in the way of Kalkaska moving forward.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:20 p.m.

Angie Koon, Village Clerk

Notice of Public Hearing – March 14, 2016: Amendment to Medical Marijuana Zoning Ordinance

The Kalkaska Village Council will be holding a Public Hearing on Monday, March 14, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear comments on a proposed amendment to the Medical Marijuana Zoning Ordinance (Chapter 152, Section 152.45 of the Code of Ordinances), which was adopted on November 9, 2015. A complete copy of the proposed ordinance amendment is available for review at the Village Offices.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on March 14, 2016.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Notice of Public Hearing – Feb. 22, 2016: Budget 2016-2017

NOTICE OF A PUBLIC HEARING

 

A Public Hearing has been scheduled for Monday February 22, 2016 at a Regular Council Meeting at 6:00 p.m. at the Village Council Chambers located at 200 Hyde Street, Kalkaska, Michigan, for the purpose of discussing adoption of the 2016-2017 budget. A copy of the budget is available for public inspection in the Village Office at 200 Hyde Street, Kalkaska, Michigan, 49646.

 

THE PROPERTY TAX MILLAGE RATE PROPOSED TO BE LEVIED TO SUPPORT THE PROPOSED BUDGET WILL BE A SUBJECT OF THIS HEARING.

 

Public comments, either oral or written, are welcome at the Public Hearing. Handicapped persons needing assistance or aid should contact the Village of Kalkaska Offices during regular working hours of 10:00 a.m. to 4:30 p.m. forty-eight hours prior to the meeting.

Planning Commission Minutes 2-4-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

FEBRUARY 4, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

 

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Baxter, Burgin, Jordan, Sanborn, White and Yost.

ABSENT: Sieting

PUBLIC PRESENT: Shirley Whipple, Kevin Rogols and Dan Johnson

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Baxter, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

  • January 7, 2016 Regular Meeting:       Motion by Jordan, second by Burgin, to approve the minutes as presented. Motion carried on a voice vote.

 

 

SITE PLAN REVIEWS – None

 

COMMITTEE REPORTS

 

  • Historical District Study Committee: Baxter reported that the committee reviewed materials received at the last meeting, and began identifying the Historical District. Burgin stated he spoke with Don Bellinger of the Kalkaska Historical Society, who will meet with the committee next week for further discussion.

 

 

UNFINISHED BUSINESS – None

CURRENT BUSINESS

 

  • Expenditure Report: Motion by Baxter, second by White, to approve as presented. Motion carried on a voice vote.
  • MEDA Capitol Day February 23, 2016 – No members available to attend.

 

PRESENTATIONS

 

  • Informal Discussion of Various Health Center Expansion Scenarios – Kevin Rogols, Administrator of the Kalkaska Memorial Health Center (KMHC), stated that they are working to identify a 5-20 year strategic plan for the facility and campus. Rogols discussed the major service needs identified: expansion of the Long-Term Care Unit, including the creation of more private beds; expansion of chemotherapy services; and additional medical office space. Rogols presented three conceptual plans which would meet these service needs on the existing campus, without acquiring residential properties or encroaching on neighboring homes. Rogols advised that the Village will be involved in the planning process. Rogols also stated that they will be holding neighborhood meetings with residents to keep them informed.Rogols addressed questions from Planning Commissioners regarding the possibility of off-site offices and creation of a vegetative barrier surrounding the hospital, as well as the reasoning behind private rooms in the long-term care facility. Burgin asked if the hospital would reach a point where no further growth would take place. Rogols stated this would bring up the issue of asset disposal.PUBLIC COMMENTShirley Whipple stated that, when the hospital acquired a poorly-inhabited Coral Street, residents were promised a green barrier to reduce such things as noise from sirens and helicopters. Whipple asked that the hospital re-examine completing this green barrier. Yost advised that the helipad has been relocated to the Village Airport, which should help alleviate part of the issue.Whipple also stated that, as a Village taxpayer, she feels it is unfair that those who are not Village residents are taking advantage of KMHC services. Whipple also pointed out that, with so many local hospitals now affiliated with the Munson Healthcare System, it is nearly impossible to get medical care without dealing with Munson (who she feels has a monopoly in the area).Rogols stated that the Long-Term Care Unit may get referrals for residents of other communities and, in some cases, KMHC has refused these transfers if the patients require certain types of care from outside of the Village. Rogols also stated that charging patients from other communities will help defer costs to Kalkaska County residents for services they would have to pay for. Rogols advised that residents can also be credited for hospital service fees based on what they have paid in taxes.Rogols stated that KMHC has been managed by Munson since 1976, and reported that no other hospital has service scores like Munson. Rogols further stated KMHC pays fees to Munson who, in return, provides irreplaceable services. Dan Johnson stated that KMHC keeps many services in Kalkaska to benefit the community and its residents.ADJOURNMENTMotion by Burgin, second by Sanborn, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 7:10 p.m. 

 

  1. Recorded by: Angie Koon, Village Clerk
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DDA Minutes 2-2-16

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, FEBRUARY 2, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:05 P.M.

BOARD MEMBERS PRESENT:  Burgin, Sieting, Yost, Zenner, Sanborn, Hayes

BOARD MEMBERS ABSENT:  Coffey

 

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary),

Caleb Paryani, Molly Paryani and Natalie Rhoades

 

  1. APPROVAL OF AGENDA: Motion by Sieting, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES:

Motion by Sanborn, second by Burgin, to approve January 5, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

 

  1. PUBLIC COMMENTS: [Please stand and state your name for the record] None
  2. PRESENTATION:  None
  3. CORRESPONDENCE:
    1. Board Application received. There may be secondary choices from Village Council Applicants who are not appointed to the Council. Nominating Committee will review once all applications are received and provide a recommendation to the Board.
    2. Northern Greenlawn, Inc. submitted a proposal to fertilize Railroad Square in the Spring and the Fall. Cost would be $480.00 with a 10% discount if payment made prior to March 1, 2016 ($432.00 discounted cost). Northern Greenlawn was last year’s vendor. Discussion among board members that this is a good price. Motion by Burgin, second by Sieting, to accept proposal and pay for service prior to March 1st to take advantage of the discounted price and authorize Cash Cook to sign acceptance of proposal. A roll call vote was taken: Ayes – Hayes, Sanborn, Sieting, Yost, Zenner, and Burgin. Nays – None. Absent – Coffey. Motion Carried.
  4. COMMITTEE REPORTS
  5.  
  • DDA Director Update
    1. We hosted a trail consortium meeting, including the DNR and the GT Land Conservancy. It may take three phases to complete the new route of the North Country Trail. After that meeting, the Mountain Bike Club and the Hiking Club met with us again. We’re developing a Committee MOU to continue the pursuit of a green trail connection to the village.
    2. We have supplied technical site information as requested by two more developers of multiple family housing.
    3. I meet Thursday with Rotary Charities, and should have word about our Planning Grant, as well as a capital pre-grant meeting.
    4. The village hosted an “All Things Kalkaska” session with several agents of MDOT.
    5. The Iceman Cometh de-briefing meeting led to having a discussion about moving the whole start of the race to the Civic Center. Steve Brown came over, and we reviewed the property. If event moves to the Civic Center, Board would like to have a handout at the Civic Center marketing our Downtown District.
    6. Damien is working on entertainment for Street Fest Friday’s community picnic and concert, 6 – 10 PM.

 

 

  • Main Street Program Developer Update
    1. Met with North Country Trails. In honor of the Centennial Anniversary of The National Parks, NCT have kicked off the 100 Mile Challenge.   National Trails Day is June 4 (same day as Speeder Cars in town) and they are looking into a hiking event for that day. They would also like to have a hiking event in correlation to Village Events.
    2. KPTA – Met with KPTA regarding a Senior Shuttle for all DDA Events. We’ve sent them dates of event on the calendar and they are bringing it to their Board for approval.
    3. November Fest is still planning on an event in November (with Iceman), but with the possible change in venue, they may need to re-think the entire event. We meet again next week.
    4. Cash and I participated in a Fight Blight webinar hosted by Community Economic Development Association of Michigan (CEDAM).   Michigan Vacant Property Campaign.

 

 

  • Finance Committee – Finance Committee met and reviewed the Cash Balance. Budget was approved by the Village Finance Committee and will be brought to Village Council for approval at a February meeting as part of a total Village budget approval process. 

 

  • Projects & Promotions
    1. Discussed Winterfest and possible add on events for next year.
    2. Discussed ideas for branding Kalkaska, including window clings and bumper stickers.
    3. Budget $2000 for 2 additional Community Concerts for Summer 2016
    4. Rail Speeder Cars have confirmed for June 4, 2016 and are discussing a possible Fall Tour.
    5. Discussed the change in downtown Christmas Decorations. We will alternate between 1) Poinsettia & Christmas Tree and 2) Candy Cane & Wreath every year.
    6. Discussed Prize Basket for Downtown Business Decorating Contest and the possibility of handing this over to Christmas in Kalkaska. Also discussed redirecting our participation in Christmas in Kalkaska in providing support to the Christmas in Kalkaska Committee.
    7. Discussed KPTA possibly providing a Senior Shuttle to all DDA Events.

 

 

  • Farmer’s Market Committee
    1. Discussed recruiting commitments from vendors to participate in this year’s Farmer’s Market. Gayenell to consolidate previous years vendors and lists from Traverse City into an excel file for Mike. Mike will contact all individuals and provide information on the new day/time and forward applications.
    2. Discussed marketing ideas and determined we need to update the sandwich boards and we need new bases for the 2-sided signs.
    3. Mark Baker of Baker’s Green Acres is turning his farm into a schooling farm for Veterans in partnership with the Veteran’s Farm Coalition. The committee would like to see how we can support this new venture, including marketing at our Farmer’s Market and handing out flyer and/or brochures.
    4. Discussed Fee Schedule and will ask DDA Board to approve the following Fee Schedule for the 21 week season:
      1. $75/Season ($25 refund if vendor participates in at least 15 of the 21 weeks.
      2. $10/Day
      3. $10/Day for Tent Rental

 

Motion by Hayes, second by Sanborn, to accept fee schedule recommended by the Farmer’s Market Committee. A roll call vote was taken:  Ayes – Hayes, Sanborn, Sieting, Yost, Zenner, and Burgin.  Nays – None.  Absent – Coffey.  Motion Carried.

      1. Gayenell will update the application and send to Market Host and committee to distribute and recruit vendors.
  • Introduced New Liaison – Caleb Paryani joins us from Kalkaska High School. Caleb has attended 4 of the last 5 DDA meetings. We welcome Caleb to the DDA Board.

 

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Sanborn, second by Burgin, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Sanborn, Sieting, Yost, Zenner, Burgin, Hayes. Nays – None. Absent – Coffey. Motion carried.

 

  1. Cash Balance Report: Motion by Hayes, second by Sanborn, to accept as presented. All Ayes, motion carried.
  2. Revenue Expenditure Report: Motion by Hayes, second by Sanborn, to accept as presented. All Ayes, motion carried.
  3. Approve Submitting a Letter of Support to the Village Council for a Kalkaska Rhino Appreciation Day: We’ve had several members of the community come into the office to praise the community service work of the Kalkaska Rhino leadership and team members. We are recommending a Kalkaska Rhino Appreciation Day. Cash & Gayenell will draft the letter and present to the Village Council. Motion by Sieting, second by Burgin, to approve authorization for DDA Director and Main Street Program Developer to submit a letter of support for a Kalkaska Rhinos Appreciation Day to the Village Council. All Ayes, motion Carried.
  4. Request for Contact Information of Wood Craftsmen to Build Giant Adirondack Chairs: We are asking the DDA Board to forward contact information of local people who may be able to build the Giant Adirondack chairs for the DDA. Please forward information to Gayenell, mainstreet@kalkaskavillage.com.

 

  1. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary – Cash to have Pre-Grant meeting with Rotary Charities this Thursday.
  • FOR YOUR INFORMATION:
    1. Walmart is proposing a color palette change and will present to the Planning Commission at the March 3rd meeting.
    2. Golf Shop is looking really cool, especially the window above the covering.
    3. Terrific Towns – we are getting a lot of hits on the Michigan Backroads website. This is a resource for getting information out. This is a free tool that is included in our membership and we should be utilizing it at a greater rate.
  1. ADJOURN: Motion by Burgin, second by Hayes to adjourn the meeting. All Ayes. Meeting adjourned at 6:10 pm.

Next Meeting – March 1, 2016 @ 5:00 p.m.

 

Recording Secretary: Gayenell Gentelia

Village Council Minutes 1-25-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JANUARY 25, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham, North and White.

 

ABSENT: None

 

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Police Sergeant; Helen Artress, Police Department Administrative Assistant; Blake Huff, Police Officer.

 

PUBLIC PRESENT: Joe Dupuie, Mickey Miller, Cash Cook, Denise Kelly, Dan Johnson, Penny Dupuie, Erik Hayes, Amy Sieting, Kathy Sanborn, Jeff Jocks, Maurice Borden, Patty Cox, Russell Stang and Rose Stang.

 

 

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

 

APPROVAL OF REGULAR AGENDA

 

Motion by White, second by Needham, to approve as presented. Motion carried on a voice vote.

 

CONSENT AGENDA

 

Motion by North, second by Ellis, to approve as presented. Motion carried on a voice vote.

 

PRESENTATIONS – None

 

 

PUBLIC COMMENT

 

Penny Dupuie introduced herself, and stated she had submitted an application for the vacant Council position. Dupuie stated that she has twenty-five years of experience in Finance and Office Management, in addition to experience in government, dealings with MDEQ and grant/bond submissions.  Dupuie advised that she would like to be a member of the Village Council to do something good for the community.

 

Joe Dupuie of Kalkaska EMS discussed the Paramedic Community Program. Dupuie stated that medics will be present in the Kalkaska Hospital Emergency Room from 10:00 a.m. to 10:00 p.m., where they will identify high-risk patients prior to their discharge in order to reduce return visits to the ER.  Dupuie also announced that, on Wednesday from 8:00 a.m. to 12:30 p.m., residents may drop off any sharps (insulin needles, etc.) for disposal.  Dupuie stated this will become a quarterly event.

 

Dan Johnson stated he understands that one of the Village Council applicants already serves on the Kalkaska DDA. Johnson stated he thinks it is a good idea to add someone new to the Village Council.

 

 

 

REPORTS FROM COUNCIL COMMITTEES

 

Personnel Committee – Trustee Banko stated the committee met on January 13, 2016 to review the Village Manager’s employment contract.  Banko stated that performance evaluations were reviewed and placed in the Manager’s file.  Banko reviewed the original terms of the employment contract, and stated that the Manager’s wages for 2015 exceed what was originally budgeted.  Banko stated has been researching other communities’ wages for Managers with similar functions.

 

Discussion took place on new Committee assignments which were appointed by the Village President tonight.

 

Nominations Committee – President Sieting stated the committee reviewed three applications, and decided unanimously to appoint Erik Hayes to the vacancy on Village Council.

 

Trustee Ellis asked what criteria are being used for applicant selection. Sieting stated he is looking at past participation in Village events, community functions and local government when considering an individual for appointment to Council.

 

Parks and Recreation Committee – Trustee White stated the committee discussed improvements needed in the upcoming quarter, as well as Chalker Park projects.  White stated the committee also met with DDA Director Cash Cook to discuss an update to the trail systems.

 

 

REPORTS FROM VILLAGE OFFICERS

 

MANAGER’S REPORT

 

Manager Yost stated that 208 W. Park Drive is now empty per the inspection by the Compliance Officer. Yost also stated that two Medical Marijuana applications have been processed at the Village Office, but the applications are incomplete as of this date.  Yost advised that he is looking at increasing the application fee.

 

Yost reported that he, along with Representative Bruce Rendon and Senator Darwin Booher, met with representatives from MDOT to discuss their denial of the Village’s request for a traffic light at US131 and Dresden Street, as well as speed limit issues.

 

Yost announced that he would like to schedule a meeting with the Ordinance Review Committee soon.

 

Trustee Banko asked whether an increase in the Medical Marijuana application fee would apply to existing facilities. Yost stated that it would apply to all new applications and renewals as it is an annual fee.

 

Yost reported that a new police officer, Cole Nagy, has been hired to replace Officer Ngirarsaol.

 

Yost stated that he examined the Village’s practice of testing water for lead and copper. Yost stated the Village has been performing these tests since 1992.  Yost further stated that the MDEQ sets the testing schedules and, since the Village is considered low-risk, they are required to perform tests every three years.  Yost noted that the next test is scheduled for this October.

 

Erik Hayes asked for the Ph. Level of the water. Yost replied that it is very close to neutral as the water is not acidic or corrosive.

 

PRESIDENT’S REPORT – None

 

 

UNFINISHED BUSINESS

 

Consider Recommendation from Nominations Committee for Appointment to Vacancy on Village Council – Motion by Needham, second by White, to recommend appointment of Erik Hayes to vacancy on Village Council.

 

Discussion took place on the selection criteria. Trustee Needham stated the committee reviewed each application thoroughly, and hopes the Council feels they did their due diligence.  Trustee Ellis expressed concern over Erik Hayes’ attendance at meetings of the Kalkaska DDA, on which he currently serves.  DDA Director Cash Cook explained that Hayes made the DDA aware of his need to miss a few meetings while attending college and the board felt this was a legitimate reason.  Trustee Banko stated she believes community-involvement is an important consideration, and feels the Village would benefit by having a new member seated on the Council and Hayes remaining on the DDA.

 

Trustee North asked about the third application to which President Sieting previously referred. Sieting stated the application was received several months ago and, after calling the applicant for additional information, received no response.

 

Erik Hayes agreed that accountability is important, and stated that his classes should no longer interfere with meeting schedules. Hayes stated he feels the Council should appoint the best fit for the board.

 

Discussion took place regarding whether the vacancy should be advertised. Denise Kelly stated it was her understanding that, based on discussion at a past meeting, the Council may be reduced to five members.  Kelly stated she may have applied had she known applications were being accepted.  President Sieting addressed this by stating he has considered reducing the Village Council to five members but, based on community growth, his attitude is changing on this subject.

 

After this discussion, the motion and second to appoint Erik Hayes to the vacancy were withdrawn.

 

Motion by Needham, second by White, to postpone appointment pending discussion on reducing Council size or to wait for position to be filled at the November election. Motion carried on a voice vote.

 

 

NEW BUSINESS

 

Consider Adoption of Up North Prevention Proclamation (Social Host Responsibility Month) – The Proclamation was read aloud by President Sieting.

 

Motion by White, second by Banko, to adopt the Up North Prevention Proclamation. Motion carried on a voice vote.

 

Consider Adoption of Ordinance 2016-002 Kalkaska Sewer Bond – Motion by North, second by Banko, to adopt Ordinance 2016-002.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

 

Consider Adoption of Ordinance 2016-003 Kalkaska Water Bond – Motion by Banko, second by Ellis, to adopt Ordinance 2016-003.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

 

Consider Approval of DDA Request to Submit Grant Application to Rotary Charities for up to $100,000 for Railroad Square Informational Tower (20% Matching Funds) – DDA Director Cash Cook made the correction that there is a 50% matching funds requirement. Cook stated that, because this is a Rotary project, no RFPs will be sent out.  Cook further stated that, while matching funds would come out of the DDA Projects and Promotions budget, part of these matching funds may also come from Rotary Charities.

 

Motion by Needham, second by White, to approve the grant application submission to Rotary Charities with 50% matching funds. Motion carried on a voice vote.

 

Consider Adoption of Resolution 2016-001 Indemnification – Motion by Needham, second by Banko, to adopt Resolution 2016-001.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.

 

PUBLIC COMMENT

 

Denise Kelly asked whether setback regulations are being considered at Bill’s Amoco. Kelly noted that, when the traffic light is blinking, vehicles need to edge practically into the intersection to see cross-traffic.  Sergeant Artress stated the business owner knows they should not be parking vehicles they are servicing in the right-of-way, and this will be looked at more closely.

 

Russell Stang introduced himself as a taxi cab business owner from the Cadillac area. Stang stated he would like to bring his business to Kalkaska, and asked for Council input on this.

 

Dan Johnson, the Village’s representative to the Kalkaska Memorial Health Center, stated that a meeting was held between the Village Manager, Village engineer, and KMHC administrator and engineer regarding campus development. Johnson stated that the hospital is keeping the Village closely involved in the process.

 

CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION (POSSIBLE CLOSED SESSION PER SECTION 15.268 (8) (e) OF THE OPEN MEETINGS ACT

 

Motion by Needham, second by Banko, to go into closed session for purposes of consulting with the Village attorneys regarding trial and settlement strategy in connection with the three ongoing circuit court litigation files: Hill v. Kalkaska, Ramsey v. Kalkaska and Chew-Artress v. Kalkaska, because discussing the trial and settlement strategy in an open meeting would have a detrimental financial effect on the litigation and settlement position of the Village.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.  Closed Session began at 6:52 p.m.

 

 

RETURN TO OPEN SESSION

 

Motion by Banko, second by Needham, to re-enter Open Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North and White; Nays – None; Absent – None.  Motion carried.  Re-entered Open Session at 8:25 p.m.

 

Motion by North, second by Needham, to appoint President Sieting to attend the Settlement Conference for the Hill case. Motion carried on a voice vote.

 

ADJOURNMENT

 

With no further business coming before this Council, President Sieting adjourned the meeting at 8:27 p.m.

 

 

 

Angie Koon, Village Clerk