VILLAGE OF KALKASKA
MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, FEBRUARY 8, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.
CALL TO ORDER/ROLL CALL
President Sieting called the meeting to order at 6:00 p.m.
PRESENT: President Sieting and Trustees Banko, Ellis, Needham and White.
ABSENT: Trustee North
STAFF PRESENT: Scott Yost, Village Manager; Angie Koon, Village Clerk; Mark Baars, Clean Water Plant Supervisor; Glenn Artress, Police Sergeant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrido, Compliance Officer; Aaron Pope, Police Officer; Cole Nagy, Police Officer; Blake Huff, Police Officer.
PUBLIC PRESENT: Denise Kelly, Dan Johnson, Gayenell Gentelia, Amy Sieting, Kevin Rogols, Kathy Sanborn, Patty Cox, Dennis Mansfield and Erik Hayes.
Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.
APPROVAL OF REGULAR AGENDA
Trustee Ellis requested that item 10i. Discuss Turning over Department of Public Safety to Kalkaska County Sheriff’s Office be added under New Business.
Motion by White, second by Needham, to approve as amended. Motion carried on a voice vote.
Motion by Banko, second by Ellis, to approve as presented. Motion carried on a voice vote.
PUBLIC COMMENT – None
PRESENTATIONS – None
Motion by Banko, second by Needham, to approve the bills as presented in the amount of $97,712.29. A roll call vote was then taken: Ayes – President Sieting and Trustees Banko, Needham and White; Nays – Trustee Ellis; Absent – Trustee North. Motion carried.
Trustee Ellis explained that he was not able to open his tablet and view the bills, which is why he did not vote in favor of approving them.
REPORTS FROM COUNCIL COMMITTEES
Finance Committee – President Sieting stated the committee reviewed monthly payroll reconciliations, payroll registers and journal entries. Sieting stated the committee also discussed the Manager’s wage distribution, which will continue the same as it has been.
Nominations Committee – President Sieting reported that the committee decided to advertise the vacancy on the Village Council for two weeks. The advertisement was drafted and submitted by the Village Clerk, as endorsed by the Nominations Committee. Completed applications must be submitted by noon on February 16, 2016. Sieting stated criteria identified for appointment are attitude, prior community involvement and a commitment to the position. Sieting asked for input from Council of any other criteria.
Erik Hayes asked if those who already applied for the position will be required to re-apply. President Sieting replied that they will not. Trustee Ellis questioned why the committee is pursuing filling the vacancy if Council is still considering reducing the number of Trustees. Ellis also asked why not let the public vote at the November election. President Sieting stated he feels there will be a larger work-load for Council in the upcoming year, and retaining the 7-member Council is a viable option. Trustee Needham stated the committee would like to be prepared for either direction it takes. Trustee Ellis requested that the entire Council be able to review all applications in advance. Trustee Banko stated she would like Council to have the opportunity to question applicants during the public meeting.
Ordinance Review Committee – Trustee Needham thanked Compliance Officer Denny Corrado for the thorough work done on the proposed Taxi Cab Ordinance. Needham stated the committee recommends adoption of this Ordinance, which will be discussed under New Business. Needham stated the committee also recommends amending the Village fee schedule regarding Medical Marijuana Application fees ($10.00 for facilities in the residential zone and $250.00 for facilities in the commercial zone).
Personnel Committee – Trustee Needham stated the committee reviewed the Village Manager’s employment agreement, and recommends that the agreement be renewed as is.
Motion by Needham, second by Ellis, to accept the personnel agreement as is.
Trustee Ellis stated that, because the Village Manager’s position has identified as part-time, he must follow the Village’s policy on part-time employees with regard to number of hours worked. Ellis also stated he feels the Village may be breaking the law by not paying any hours worked above 40 hours per week at an overtime rate.
Trustee Banko stated she had previously contacted the Village Attorney, who recommended that the Village Manager be a salaried employee. However, he did not see an issue at the time with the Manager being an hourly employee since he was designated to work only 24 hours per week. Banko pointed out that, per the Village employee handbook, a salaried employee is exempt from an overtime pay requirement.
President Sieting stated he wanted to make it clear that the Village Manager does not wish to cost the Village additional money. Sieting did agree that legal counsel should be sought to be sure the Village is not breaking any laws by not paying hours above 40 hours at an overtime rate.
After this discussion, the above motion and second were withdrawn.
Trustee Needham stated she would like to see the performance range on employee evaluation forms updated. Motion by Needham, second by Banko, to change the Village Evaluation Forms from a 1-3 performance range to a 1-5 performance range. Motion carried on a voice vote.
The committee requested that Council receive a tally of total hours worked by all employees.
Business Development Committee – Trustee Ellis reported that the current tenant at 109 Fourth Street (the old Municipal Building) made a purchase offer of $47, 000 on land contract. Ellis also stated that DDA Director Cash Cook asked that the DDA be given an opportunity to make a counter offer on the property in order to pursue a developer for multi-family housing. Cook explained that multi-family housing is in the Village Master Plan and is much needed. Ellis stated it is the committee’s recommendation to decline the land contract offer and request a cash offer from the current tenant, but keep DDA open to the possibility of a matching offer.
REPORTS FROM VILLAGE OFFICERS
The January 2016 report was presented by Sergeant Artress. Artress introduced new police officers Cole Nagy and Aaron Popa. Cole and Aaron reviewed their backgrounds as well.
Artress stated that the officers received in-house training on Narcan injections, which will counteract the effects of overdoses from opioids. Trustee Ellis commented on a Facebook post where Sergeant Artress stopped to help a resident, and stated that this reflects well on Kalkaska.
Trustee Banko asked about police coverage with the addition of the two officers. Artress explained that the officers are currently undergoing a 16-week Field Training program and, upon completion of the program, the Village will have coverage to 2:00 a.m.
CLEAN WATER REPORT
The January 2016 report was presented by Clean Water Plant Supervisor Mark Baars. Baars stated that the plant has remained in compliance all winter. Baars also stated that the Village’s discharge permit will be adjusted by MDEQ.
Manager Yost stated there is much going on behind the scenes with the proposed Walmart in Kalkaska. Yost also reported that a meeting will be held soon regarding a proposed traffic light at Beebe Road. Yost stated that Walmart will be submitting a request for a color palette change, which will be an amendment to their original site plan. They are planning to submit this amendment for the March Planning Commission meeting.
Yost stated that a proposed ordinance will be presented under New Business to regulate Tax Cab companies in the Village, in order to protect citizens. Yost thanked Compliance Officer Denny Corrado for drafting the proposed ordinance.
Yost stated that he wishes to amend the Medical Marijuana Ordinance as well in order to protect the community. Yost proposed that the residential facilities should not be restricted to the R-1 District, and that facilities be permitted in the Industrial District.
Yost announced that a meeting was held with MDOT on January 25, 2016 to reconsider slowing traffic downtown. Yost stated there was little progress on this matter, and another meeting is scheduled for May 4, 2016.
Yost stated that an organizational meeting took place on February 9, 2016 for the Tiffany Ferguson Memorial Run. Yost also stated the Business Development Committee will meet again soon to discuss the potential sale of 109 Fourth Street. Yost stated the lease with the current tenant will be revised on a month-to-month basis.
Yost stated that the Narcan training, which was provided to Village Police officers, will also be given to the Kalkaska County Sheriff’s Department. Sergeant Artress stated that the officers are also taking a Medical First Responder Training Certification class.
President Sieting stated he would give his report at the end of the Council meeting.
UNFINISHED BUSINESS – None
Consider Request from DDA for Kalkaska Rhino Appreciation Day – Motion by Needham, second by Banko, to approve the Kalkaska Rhino Appreciation Day for the weekend of February 20, 2016 (or February 26 or 27, 2016), whichever date proves most appropriate. Motion carried on a voice vote.
Consider Adoption of Resolution 2016-004 Tax Cab Ordinance – Motion by Needham, second by Banko, to adopt Ordinance 2016-004. A roll call vote was then taken: Ayes – President Sieting and Trustees Banko, Ellis, Needham and White; Nays – None; Absent – Trustee North. Motion carried.
Consider Amendment to Village Fee Schedule – Motion by Needham, second by White, to approve the amendment to the Village fee schedule. A roll call vote was then taken: Ayes – President Sieting and Trustees Banko, Ellis, Needham and White; Nays – None; Absent – Trustee North. Motion carried.
Schedule Public Hearing to Consider Amendment to Medical Marijuana Zoning Ordinance – The Public Hearing was scheduled for the regular March 14, 2016 Council meeting.
Schedule Budget Work Session to Review Draft Budget for FYE 2/28/2017 – The Budget Work Session was scheduled for February 18, 2016 at 5:00 p.m.
Schedule Public Hearing for Adoption of Budget FYE 2/28/2017 – Public Hearing was scheduled for the February 22, 2016 regular Council meeting.
Authorize Publication of Delinquent Utility Accounts to be Transferred to Tax Rolls – Motion by White, second by Ellis, to authorize publication. A roll call vote was then taken: Ayes – President Sieting and Trustees Banko, Ellis, Needham and White; Nays – None; Absent – Trustee North. Motion carried.
Discuss the Lease or Possible Sale of Village Property at 109 Fourth Street – Yost reminded Council that the land contract offer was rejected. Discussion will take place with the DDA to gauge their interest, and another Business Development Committee meeting will be scheduled.
Discuss Turning over Department of Public Safety to Kalkaska County Sheriff’s Office – Trustee Ellis stated he requested figures from the Kalkaska County Sheriff for the Village Department of Public Safety to partner with the Sheriff’s Department. Ellis provided preliminary numbers for administration only. Ellis stated he feels this could increase coverage in the Village, would create cost savings, and would like to look into it further. President Sieting stated he feels the subject matter requires further review at a committee level before bringing the issue to the Village Council.
Motion by Ellis, second by Banko, to rescind the previous motion (which was passed at the October 12, 2015 Council meeting) to cease further discussion in partnering with the Kalkaska Sheriff’s Office for Village Police Services. A roll call vote was then taken: Ayes – Trustees Banko and Ellis; Nays – President Sieting and Trustees Needham and White; Absent – Trustee North. Motion failed.
Kalkaska Memorial Health Center Administrator Kevin Rogols extended his thanks to the Village Planning Commission for listening to the presentation on proposed hospital campus development. Rogols advised Council that their campus plan focuses on three primary needs: expansion of office space, continued refinement of long-term care units and chemotherapy services. Rogols stated that they are working with Village leaders on this matter, and thanked the Village for their assistance.
Denise Kelly asked how employee evaluations are performed. Trustee Ellis explained that the Village Council evaluates the Village Manager, while employees are evaluated by their department heads.
Denise Kelly also stated she was glad to hear that the Village supports the Kalkaska Rhinos. Kelly stated she has worked with them on events, and encourages the Village to contact the organization for help when needed. Kelly also asked who was on the Police Committee.
Manager Yost stated that the proposed hospital campus plans illustrate positive changes for the community.
President Sieting stated that he has the same goal today as when he began his first term as Village President, which is to create a viable community while holding himself accountable to the citizens of Kalkaska. Sieting also stated it has been brought to his attention that certain board members may be creating a perception of “shenanigans” (secretive or dishonest activities), as well as making accusations regarding meetings between himself and the Village Manager. Sieting stated he feels these aspersions are creating negativity in the community. Sieting advised he will do everything in his power to remove obstacles that stand in the way of Kalkaska moving forward.
With no further business coming before this Council, President Sieting adjourned the meeting at 7:20 p.m.
Angie Koon, Village Clerk