Chalker Park Closed May 21, 2016

Please be advised that Chalker Park will be closed on Saturday, May 21, 2016 for its annual Clean-Up Day. Wood chips will be replaced, making it necessary to close the park for the day. Thank you for your understanding and cooperation.

New Shut-Off Procedure for Delinquent Utility Bills

Please be advised that, beginning in February of 2016, the Shut-Off Procedure for delinquent utility bills is as follows:

Any customer with a past due balance of $125.00 or more will be sent via U.S. Mail a Shut-Off Notice, giving them approximately one week to pay the past due balance in full or set up a payment arrangement. Failure to do so will result in disconnection of services.  No further notice will be given.  Once services are disconnected the entire account balance, along with a $50.00 disconnect/reconnect fee, must be paid in order to restore services.

Village Council Minutes 4-25-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, APRIL 25, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Needham, Sanborn and White.

ABSENT: Trustees Ellis and North

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Chris Helberg, Dan Johnson, Diana Shafer, Eric Peterson, Mickey Miller and Dennis Mansfield.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee White asked that item 6c. Parks and Recreation Committee Report be added under Committee Reports.

Motion by White, second by Needham, to approve the agenda as amended. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by Banko, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES

Police Committee – President Sieting stated the committee discussed the Lieutenant’s position, stating that the position is listed in the Kalkaska Police Department Procedure Manual.  Sieting provided this documentation evidencing that Lieutenant Artress is covered under the existing Police Union Contract and can participate in contract negotiations.  Per President Sieting, this was also confirmed by the Village Attorney since the department is still operating under the contract expiring February 28, 2016.  There is no recommendation from the committee at this time.

Finance Committee – President Sieting reported that the committee discussed continuing with hourly wages for the Village Manager, and ending discussion about entering into a salary agreement, as documents showed that cost per year would be less hourly as compared to salary.  There was no recommendation at this time as it will be discussed further at the Personnel Committee level.

President Sieting stated the committee also reviewed vacant properties owned by the Village. Sieting stated that research is being done to determine property values before listing for sale.  A list of parcels was provided for Council review.  The committee also discussed utilizing revenue from the sale of properties to ear mark for the development of a skate park.

Motion by Needham, second by White, that the Village create a Public Improvement Fund as outlined in the Village Financial Management Guide, adopted on June 8, 2015 and authorized by MCL Section 141.261 to provide for the funding of future capital improvements; and, upon the sale of properties outlined in the meeting materials, these revenues will be placed in said Public Improvement Fund. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North.  Motion carried.

Discussion took place, and it was clarified that the funds placed in the Public Improvement Fund will not be ear marked for anything specific.

Parks and Recreation Committee – Trustee White stated the committee discussed funding for a skate park.  One possible source of funding could come from Capital Improvements.  The issue will be discussed further by appropriate committees.

White stated that the committee also discussed Chalker Park clean-up, which will include replacement of wood chips. White reported that cedar wood chips are no longer available, and he is researching the cost of cedar mulch.  Trustee Banko stated she contacted both Northside School and the court looking for assistance with clean-up.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost stated he would contact a realtor to have marketable title searches performed on Village properties being considered for sale.

Motion by Needham, second by White, to proceed with the attempt of property sales with the exception of two parcels at 109 Fourth Street; and to authorize the Village Manger to continue research. Motion carried on a voice vote.

Yost reported that a meeting will be held on May 4, 2016 with representatives from MDOT and Walmart regarding the proposed traffic light at Beebe Road and other traffic issues involving Walmart. Additionally, Manager Yost will meet with MDOT representatives on May 19, 2016 to discuss traffic calming in the Village.

Yost gave an update on the USDA project for water and sewer system improvements. A resolution will be considered under New Business regarding a restriction on the use of water tower property.

Yost stated that the Village has received its first residential Medical Marijuana Dispensary application, and there has been much interest in the Commercial District. Yost also announced that the Planning Commission will be holding a Public Hearing at their May 5, 2016 meeting regarding the Medical Marijuana Zoning Ordinance.

PRESIDENT’S REPORT

President Sieting stated he would be placing a time capsule in the front interior of the Sieting Hotel on Saturday, April 30, 2016. Sieting asked the public to drop off any items they would like included in the time capsule.

UNFINISHED BUSINESS – None

NEW BUSINESS

Appoint President Pro-Tem – President Sieting appointed Kathy Sanborn as President Pro-Tem.

Consider Adoption of Resolution 2016-017 Requesting Waiver of Reverter or Change in Use Restriction on Water Tower Property – Manager Yost explained that the resolution refers to Village property containing the Water Tower.  The original deed contains a restriction of use, and the adoption of this Resolution will allow the Village to request that the Michigan DNR remove the use restriction from the original deed.

Motion by Banko, second by Needham, to adopt Resolution 2016-017. Motion carried on a voice vote.

PUBLIC COMMENT

Eric Peterson asked for status on renaming the Kalkaska Airport, which was proposed several months ago. Manager Yost stated he has attempted contact with the Michigan Aeronautics Department with no resolution to date.  Yost requested Peterson’s assistance in this matter.

Trustee Banko referred to the Finance Committee report given earlier, and asked to see the documents evidencing the cost savings of leaving Manager Yost at an hourly wage. President Sieting stated that there was no documentation provided, and the issue will be addressed at the Personnel Committee level.  Discussion took place on the cost of operating the Department of Public Safety with a DPS Director versus a Police Department with a Police Chief.  President Sieting stated that there are cost savings by not employing a Police Chief.  It was also pointed out that the officers are better utilized on patrol.

Trustee Needham stated that Officer Huff and Manager Yost are working on generic language for the new Police Union contract involving health insurance. This would allow the contract to be re-opened to re-address this issue as insurance laws change.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:35 p.m.

Angie Koon, Village Clerk

Village Council Minutes 4-11-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, APRIL 11, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant.

PUBLIC PRESENT: Chris Helberg, Mickey Miller, JoAnn DeGraaf, Connie Farrier, Dean Farrier, Dan Johnson, Kevin Rogols, Michael Tinkle, Kim Babcock, Amy Sieting, Maurice Borden, Patty Cox, Teresa Smith and Laura Zingg.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Banko, second by White, to approve as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Banko, second by Ellis, to approve as presented. Motion carried on a voice vote.

PUBLIC MEETING

  • To Hear Public Comments or Objections to the proposed vacation of portions of Second and Coral Streets.

 

 

Motion by Needham, second by White, to open the Public Meeting. Motion carried on a voice vote.  The Public Meeting was opened at 6:07 p.m.

President Sieting read a letter from Dan and Sherry Johnson supporting the proposed street vacation for use by the Kalkaska Memorial Health Center (KMHC). Sieting also read a letter from Marcel Cunningham opposing the proposed vacation of Second and Coral Streets for use by the KMHC.

Kim Babcock spoke as a member of the community and of KMHC in support of the proposed street vacation.

Connie Farrier and Michael Tinkle both expressed their support of the proposed street vacation.

KMHC Administrator Kevin Rogols answered some questions on the issue.

Motion by Banko, second by Ellis, to close the Public Meeting. Motion carried on a voice vote.  The Public Meeting was closed at 6:22 p.m.

 

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

A duplicate invoice entry was noted on the register and correction was made.

Motion by North, second by Banko, to approve the bills for payment in the amount of $97, 658.89. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Parks and Recreation Committee – Trustee White reported that conversation on the trail heads has been postponed.  Discussion took place on Chalker Park, and a possible location for the Skate Park.  A flyer will be drafted for Clean-Up Day at the park, scheduled for May 21, 2016.  The park will be closed that day as wood chips will be brought in.

Motion by North, second by Banko, to close Chalker Park on May 21, 2016 to replace the wood chips.  Motion carried on a voice vote.

Finance Committee – Trustee North stated that, in addition to reviewing invoices, the committee also reviewed monthly payroll, payroll remittance, bank reconciliations and journal entries.

North stated the committee reviewed current properties owned by the Village and available for sale, which will require additional conversation. There is no recommendation to Council at this time.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The March 2016 report was presented by Lieutenant Artress. Artress reported that the Active Shooter drill at KMHC went well.

Lieutenant Artress and Officers Nagy and Huff are also now certified as First Responders.

Artress stated that the department has been working with the National Trout Festival, Village DPW and County Sheriff’s Department to prepare for the Trout Festival.

CLEAN WATER REPORT

 

The March 2016 report was provided by Cleanwater Plant Supervisor Mark Baars.

 

MANAGER’S REPORT

Manager Yost expressed his support of the KMHC and its intended use of the portions of Second and Coral Streets proposed to be vacated.

PRESIDENT’S REPORT

 

President Sieting also expressed his support of the KMHC.

 

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2016-015 Vacating Streets – Motion by Sanborn, second by White, to adopt Resolution 2016-015.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Authorize Signature of Gabridge & Company Engagement Letter for Audit Services FYE 2/29/2016 – Motion by Needham, second by Banko, to authorize President Sieting and Manager Yost to sign the Engagement Letter with Gabridge & Company.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.

Consider Adoption of Resolution 2016-016 Amendment to Village Fee Schedule – Discussion took place on the amended fee schedule.  Council agreed to remove the $400.00 renewal fee for Medical Marijuana Applications.

Motion by White, second by Ellis, to adopt Resolution 2016-016 with above amendment. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Authorize Funds for Member(s) to Attend Kalkaska Annual Chamber Luncheon

April 27, 2016 – Motion by Needham, second by Sanborn, to authorize funds.  Motion carried on a voice vote.

Consider Recommendation from DDA to Appoint Molly Paryani to Board – Motion by Banko, second by White, to appoint Molly Paryani to the Kalkaska DDA for term ending November 2017.  Motion carried on a voice vote.

PUBLIC COMMENT

KMHC Administrator Kevin Rogols expressed how impressed he was with the shooter drill at the hospital, and thanked the Village for the great learning experience.

CLOSED SESSION FOR PER SECTION 15.268 (8) (e) OF THE OPEN MEETINGS ACT

Motion by Banko, second by Sanborn, to enter into closed session per Section 15.268 (8) (e) of the Open Meetings Act for consideration of trial or settlement strategy with counsel regarding pending litigation. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.  Closed Session began at 6:40 p.m.

RETURN TO OPEN SESSION

Motion by Banko, second by Ellis, to return to open session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.  Open session resumed at 7:50 p.m.

Motion by Sanborn, second by White, to authorize signature of Village Manager Scott Yost on Letter of Engagement with Miller and Canfield. Motion carried on a voice vote.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:50 p.m.

Recorded By: Diana Needham, Trustee

Public Hearing 5-5-2016

The Kalkaska Village Planning Commission will be holding a Public Hearing on Thursday, May 5, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear comments on a proposed amendment to the Medical Marijuana Zoning Ordinance (Chapter 152, Section 152.45 of the Code of Ordinances), which was originally adopted on November 9, 2015.  The proposed amendment involves cultivation in the commercial district. A draft of the proposed ordinance amendment will be available for review at the Village Offices.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on May 5, 2016.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Planning Commission Minutes 4-7-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

APRIL 7, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

 

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Jordan, Burgin, Dupuie, White and Yost.

ABSENT: Baxter and Sieting

PUBLIC PRESENT: Kathy Sanborn

 

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Burgin, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

 

  • March 3, 2016 Regular Meeting:       Motion by Jordan, second by Burgin, to approve the minutes as presented. Motion carried on a voice vote.

 

 

Discussion took place regarding putting a process in place for future board vacancies.

 

SITE PLAN REVIEWS – None

 

COMMITTEE REPORTS

 

  • Historical District Study Committee: Discussion took place regarding an inventory of homes of significance, and the possibility of a recommendation from a subcommittee regarding a historical cutoff date.

 

 

UNFINISHED BUSINESS – None

CURRENT BUSINESS

  • Expenditure Report: Motion by White, second by Burgin, to approve as presented. Motion carried on a voice vote. 

 

  1. Authorize Funds for Member(s) to Attend Kalkaska Annual Chamber Luncheon April 27, 2016 – Motion by Burgin, second by White, to approve the attendance of five (5) members at a cost of $20.00 each to attend the Kalkaska Annual Chamber Luncheon on April 27, 2016 at the Church of Christ. A roll call vote was then taken: Ayes – Larsen, Burgin, Dupuie, Jordan, White and Yost; Nays – None; Absent – Baxter and Sieting. Motion carried.

 

PUBLIC COMMENT

Motion by Burgin, second by Jordan, to schedule a Public Hearing for the May 5, 2016 regular meeting to address changes in the Medical Marijuana Ordinance regarding cultivation in the commercial districts. Motion carried on a voice vote.

 

ADJOURNMENT

Motion by Burgin, second by Jordan, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 6:30 p.m.

Recorded by: Penny Dupuie, Planning Commissioner

DDA Minutes 4-7-16

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, APRIL 5, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:03 P.M.

BOARD MEMBERS PRESENT:  Burgin, Sieting, Yost, Zenner, Sanborn, Coffey, Yost, Ascione

BOARD MEMBERS ABSENT:  Hayes

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary),

Molly Paryani, Kim Johnson, Caleb Paryani and Natalie Rhoades

  1. APPROVAL OF AGENDA: Motion by Sanborn, second by Burgin, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES:

Motion by Burgin, second by Sanborn, to approve March 1, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

 

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]

Kim Johnson – 4 Front Credit Union and a member of the 131 Corridor Group. Present to observe the meeting and is interested in applying for a vacancy on the DDA Board.  Feels there are many great things happening in the DDA and would like to lend her time and talent to be a part of these positive changes to our Village.

 

  1. PRESENTATION:  New DDA Website Demo. Will table the launch of the website until the Website Committee can meet again to make some decisions as to what to include and/or exclude from the website. Jeff Sieting has been appointed to the Website Committee.
  2. CORRESPONDENCE: Erik Hayes, DDA Board Member, sent a letter of resignation from the DDA Board. Motion by Sieting, second by Burgin, to accept Erik Hayes Letter of Resignation to step down from the DDA Board. All Ayes, motion carried.

 

  1. COMMITTEE REPORTS
  • DDA Director Update
    1. I met with the developer and InSite Capital at the old garage site. The “walkability” score for the site is very strong.
    2. Mr. Burgin and I attended the Stronger Economics Together Initiative at Crystal Mountain. It encompasses the Boardman Watershed and Land and Lakes initiative; i.e. Benzie, Manistee, Grand Traverse and Kalkaska Counties.
    3. The Kalkaska DDA won a complimentary event registration to the two day Michigan Farm Market Association meeting in Lansing. Michael Oosterhart attended as the market host.
    4. I met with Representative Rendon on several issues including upcoming TIF legislation, MDOT, and “Hardest Hit” funding.
    5. We got an upcoming event article in both local papers.
    6. The first Grant Planning Meeting was a struggle with the inclement weather, but we got the structure off the ground. We plan on having the community interaction completed as well as an action plan to present at the community picnic and concert in August.
    7. I attended a DEQ presentation in Cadillac, concerning Brownfield programs. Very insightful.
    8. The trails consortium meeting was postponed until this Friday due to inclement weather.
    9. We’re trying to get with MEDC to reopen the façade improvement grant application.

 

 

  • Main Street Program Developer Update
    1. KPTA has approved the Senior Shuttle, but we have decided to use it for only 2 of our events this summer: the Airport Fly-In and the Street Festival. This will be a trial run to determine usage and convenience vs. cost effectiveness. If this goes well, we will expand to more events next year.
    2. Airport Fly-In continues to be on track to be successful, with a little help from Mother Nature. We have planned out the logistics of the utilization of the airport grounds for all the things we will have on display at the airport. This has been a great group of people to work with and we hope to continue to grow this event.
    3. I attended the Main Street Basic 101 training in Lansing. Lots of information and I’ve received agreement from MMS to come to Kalkaska to do a volunteer training day this summer. I will be contacting Grayling to see if we can pick dates that work for both municipalities to help MMS planning their trips.
    4. 3 business opening in the very near future on Main Street: Video Game Store, Music Store & Coffee Shop, and a Carpet Store. There were also 2 articles in the Record-Eagle in the last week about Backside Parlor (today) and The Sieting Hotel opening up 2 boutiques by May.
  • Nominating Committee – Nominating Committee met and interviewed DDA Board applicant Molly Paryani. Interview went really well and the committee feels Ms. Paryani would be a good addition to the Board. Motion by Yost, second by Sanborn, to send a recommendation to the Village Council that Molly Paryani be appointed to the DDA Board. All Ayes, motion carried.
  • Projects & Promotions
    1. Branding – different evolutions of the branding artwork was passed around again, along with a sample of the final version. Discussion on the evolution of the artwork. Can we approve the current version or shall we continue to evolve with more versions of the artwork? Questions: 1) Will we own the intellectual property? 2) Was this created from an existing design? Motion by Sanborn, second by Sieting, to accept the current version of branding artwork. All Ayes, motion carried.
    2. The cost is as follows: 1) Clings – 2500 = $625, 5000 = $900, 2) Bumper Stickers – 2500 = $500, 5000 = $750. Motion by Sieting, second by Burgin, to budget $1650 for window clings and bumper stickers. A roll call vote was taken: Ayes – Coffey, Ascione, Sanborn, Sieting, Yost, Zenner, Burgin. Nays – None. Absent – Hayes. Motion Carried.
    3. Shetler’s Dairy is constructing and donating the Huge Adirondack Chairs that we had discussed with the Board at previous meetings.
    4. Contest to promote Kalkaska Branding idea – have a picture posting contest with people holding the Kalkaska Branding sticker/cling anywhere in the world and posting it to a website or our Facebook page.
  • Farmer’s Market Committee
    1. Market Manager attended the Michigan Farmers’ Market Conference 2-day workshop in Lansing.
    2. We are recruiting volunteers to help set-up & tear down the Farmers’ Market
    3. Next meeting is April 14 @ 1:00 PM
    4. We will be changing the monthly meeting time to 2:00 PM

 

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Sanborn, second by Burgin, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Ascione, Sanborn, Sieting, Yost, Zenner, Burgin, Coffey. Nays – None. Absent – Hayes. Motion carried.
  2. Cash Balance Report: Motion by Sieting, second by Sanborn, to accept as presented. All Ayes, motion carried.
  3. Revenue Expenditure Report: Question from last month regarding the Revenue Expenditure Report was addressed. The thought that the Farmers’ Market budget is at zero was due to mistakenly looking at the incorrect column of the report. Motion by Sanborn, second by Sieting, to accept as presented. All Ayes, motion carried.
  4. Approve Beckett & Raeder as The Third Party Consultant for the Strategic Project Planning Committee: This is the Grant from Rotary Charities. Motion by Sieting, second by Sanborn, to approve Beckett & Raeder as the Third Party Consultant and authorizing Zenner to sign the contract. A roll call vote was taken: Ayes – Sanborn, Sieting, Yost, Zenner, Burgin, Coffey, Ascione. Nays – none. Absent – Hayes. Motion Carried.
  5. Approve a Debit Card for the Main Street Program Developer with a $1000 Spending Limit: Debit card would have the same limits as DDA Director.  Motion by Sieting, second by Yost, to approve a debit card be issued for the Main Street Program Developer. A roll call vote was taken: Ayes – Sieting, Yost, Zenner, Burgin, Coffey, Ascione, Sanborn. Nays – None. Absent – Hayes. Motion Carried.
  6. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary – W have changed the name of this project to “Visitor’s Community Information Center”.
  • FOR YOUR INFORMATION:
    1. Kalkaska Chamber Luncheon on April 27, who on the board is attending. Sanborn, Coffey, Ascione, Yost, Caleb Paryani (student liaison), Molly Paryani (DDA Board Applicant). Motion by Sieting, second by Yost, to budget up to six (6) attendees to the Chamber Luncheon. A roll call vote was taken: Ayes – Yost, Zenner, Burgin, Coffey, Ascione, Sanborn, Sieting. Nays – None. Absent – Hayes. Motion Carried.
    2. 4H Club Spaghetti Dinner is this Friday, April 8th @ 5-8PM

 

 

  1. ADJOURN: Meeting adjourned at 6:40 pm by Chair Zenner.

Next Meeting – May 3rd, 2016 @ 5:00 p.m.

 

Recording Secretary: Gayenell Gentelia

 

Public Meeting 04-11-2016

The Kalkaska Village Council will be holding a Public Meeting on Monday, April 11, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear objections to the proposed vacation of portions of two Village streets. The Kalkaska Memorial Health Center (KMHC) has requested that the Village vacate the portion of Second Street that bisects the KMHC campus between Coral and Birch Streets; and the portion of Coral Street that bisects the KMHC campus between Second and Third Streets as part of a long-term plan for KMHC campus expansion.

Village Council Minutes 3-14-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MARCH 14, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Denny Corrado, Compliance Officer; Helen Artress, Department of Public Safety Administrative Assistant.

PUBLIC PRESENT: Chris Helberg, Cash Cook, Kevin Rogols, Connie Farrier, Dean Farrier, Dan Johnson, Amy Sieting, Mickey Miller, Dennis Mansfield and Patty Cox.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee North requested that item 7. Bills be moved for discussion after Committee Reports.

Motion by White, second by Needham, to approve as amended. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Banko, second by Ellis, to approve as presented. Motion carried on a voice vote.

PUBLIC HEARING

  • To Hear Public Comments on a Proposed Amendment to the Medical Marijuana Zoning Ordinance.

 

 

Motion by White, second by Ellis, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:05 p.m.

Manager Yost explained that the proposed amendment will be expanding permitted use in residential area to include all residential zones, as well as allowing Medical Marijuana Cultivation in the Industrial and Medical zones. Yost also stated that there will be a proposed modification to the Fee Schedule, which will be addressed later in the meeting.

There was no public comment on this issue.

Motion by North, second by Banko, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed at 6:07 p.m.

PUBLIC COMMENT – None

PRESENTATIONS

  • Update on Kalkaska Memorial Health Center (KMHC) Expansion Proposals: KMHC Administrator Kevin Rogols presented three proposed scenarios for an expansion to facilities (including an expansion of the Long-Term Care Unit, medical offices and an addition of on-campus Chemotherapy Clinic), which the hope to achieve without encroaching on neighboring residential properties. Rogols presented projected costs of each scenario. Rogols explained that the ideal proposal entails the Village vacating a portion of Second and Coral Streets. Rogols stated that this would also involve the relocation of Village water and sewer infrastructure, which will be funded by KMHC and will have no impact on neighboring properties. Rogols stated the hospital conducted a traffic study of the area and reviewed its results. Rogols also stated that KMHC is prepared to provide a monthly stipend to the Village to offset its loss of MDOT funding as a result of vacating portions of the roads.

 

 

Dan Johnson stated the proposed plan is a gain for the hospital, the Village and the neighboring property owners.

 

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Trustee Needham reported that the Personnel Committee met to discuss ongoing union negotiations with the Police Officers Labor Council.  Needham stated this is pending with no recommendation to Council at this time.

Trustee Needham stated the committee also discussed Manager Yost’s employment agreement. Per the Village Attorney, Yost must be paid all overtime worked to date.

Motion by Needham, second by Ellis, per Attorney advice, to pay Manager Yost all overtime worked to date. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Public Works Committee – Trustee White stated the committee met on March 18, 2016 to discuss sewer connection and an account billing error at 110 N. Essex Street.  Per Ordinance, overpayment may be refunded going back for thirty-six months.

Motion by White, second by Needham, to approve a refund to the homeowner in the amount of $1,129.20 for utility overpayment. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Trustee White reported that the committee also heard a presentation from the Kalkaska Memorial Health Center Administrator on proposed expansion options. White stated that Manager Yost gave an update on the Rural Development project and Walmart Developer’s Agreement, as well as presented a proposed amendment to the Village fee schedule pertaining to Medical Marijuana applications.

Finance Committee – Trustee North stated that, in addition to reviewing bills, the committee reviewed monthly payroll, payroll reconciliations and journal entries.  North stated that the committee also discussed overtime hours worked by Manager Yost, which were paid at straight time.  The committee agreed that Yost should be paid the additional half time owed for these hours.

Motion by North, second by Needham, to issue payment to Manager Yost in the amount of $3,885.38. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

BILLS

Motion by North, second by Sanborn, to approve the bills as presented in the amount of $203,266.29. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The February 2016 report was presented by Lieutenant Artress. Artress stated that the road officers attended Pipeline Safety Training.  Officers are also undergoing Medical First Responder training, and mid-terms were passed.  Artress reminded Council of the Annual Tiffany Ferguson Memorial Run occurring on May 8, 2016.

Trustee Banko inquired about reduced statistics compared to this time last year with an increase in personnel. Lieutenant Artress replied that this is typically a slower time of year, and field training is still in progress.  Artress stated that officers’ time was also consumed by watching the old Village Office at 109 Fourth Street before and during demolition.

Trustee White congratulated Artress on his promotion to Lieutenant, and thanked him for his service.

CLEAN WATER REPORT

The February 2016 report was provided. President Sieting advised that Clean Water Plant Supervisor Mark Baars is doing well after knee replacement surgery.

MANAGER’S REPORT

Manager Yost stated he supports the KMHC project and is satisfied with their plans. Yost stated he feels the expansion will be good for the hospital as well as the community.

Yost reported that the color palette change requested by Walmart was approved by the Planning Commission. Yost also stated that, effective March 1, 2016, Sergeant Artress was promoted to Lieutenant.

Yost stated that he will be meeting with Rural Development regarding a grant for a patrol vehicle. Yost also stated that the Department of Public Safety will be reinvigorating the Reserve Program.

Yost announced that a self-defense course will be taught by Compliance Officer Corrado. The class will be held free of charge to women of the community.  The first class will be offered to Village office staff, employees and their family members.

Yost stated he is proud of the police officers for their participation in the Medical First Responder class. KMHC Administrator Kevin Rogols added that he is pleased with the officer Active Shooter drill being held on April 8, 2016.

Yost stated he would privately update any Council members interested in the Jamie Peterson lawsuit.

Yost stated that all costs incurred in the collapse and demolition of 109 Fourth Street have been submitted to the Village insurance company. Yost stated there is also the potential for replacement of the structure, but he does not have all information available on this matter as of yet.  This would be a matter for the Business Development Committee to discuss.

Yost reported that Narcan training has been provided to both Village Department of Public Safety and County Sheriff’s Department officers, and kits have been deployed in both departments’ patrol vehicles.

Yost stated the Ordinance Review Committee should meet soon to discuss the creation of needed ordinances. Yost also stated that Council will review a proposed amendment to the Village fee schedule under New Business.

PRESIDENT’S REPORT

President Sieting introduced newly-appointed Kathy Sanborn to the Village Council.

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Ordinance 2016-005 Amendment to Medical Marijuana Zoning

Ordinance – Discussion took place regarding the proposed fee for obtaining an Industrial Medical Marijuana license.  Manager Yost stated that this is a completely different type of business which will require much more policing, and advised that the proposed fees are not arbitrary.

Motion by White, second by Sanborn, to adopt Ordinance 2016-005. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Resolution 2016-006 Amendment to Village Fee Schedule – Motion by North, second by Banko, to adopt Resolution 2016-006.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Ordinance 2016-006 Amendment to Solicitors Ordinance – Motion by Needham, second by White, to adopt Ordinance 2016-006.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Recommendation from Village Planning Commission to Appoint Penny Dupuie to Board – Motion by Needham, second by Ellis, to appoint Penny Dupuie to Planning Commission for term ending November 30, 2018.  Motion carried on a voice vote.

Consider Recommendation from Village DDA to Appoint Michael Ascione to Board – Motion by Needham, second by Sanborn, to appoint Michael Ascione to the DDA for term ending November 30, 2019.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-007 National Trout Festival Banner – Motion by Banko, second by Ellis, to adopt Resolution 2016-007.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-008 National Trout Festival Opening Ceremony – Motion by White, second by Sanborn, to adopt Resolution 2016-008.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-009 National Trout Festival Youth Day Parade – Motion by Sanborn, second by White, to adopt Resolution 2016-009.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-010 National Trout Festival Grand Royale Parade – Motion by Banko, second by Ellis, to adopt Resolution 2016-010.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-011 Approval of Annual MDOT Permit – Motion by Sanborn, second by Banko, to adopt Resolution 2016-011.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-012 Resolution of Intent to Vacate Village Streets at Request of Kalkaska Memorial Health Center – Motion by Needham, second by Banko, to adopt Resolution 2016-12.  Motion carried on a voice vote.

Schedule Meeting Date to Hear Objections to Resolution on Vacation of Village Streets – Motion by Needham, second by Sanborn, to schedule for the April 11, 2016 regular Council meeting.  Motion carried on a voice vote.

PUBLIC COMMENT

Trustee Banko stated she received a phone call regarding Kathy Sanborn being appointed to the Village Council when she is a resident of Rapid River Township. Banko stated she has since learned that Sanborn has dual-residency and is a legal registered voter in the Village of Kalkaska.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:05 p.m.

 

Angie Koon, Village Clerk

DDA Minutes 3-3-2016

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, MARCH 1, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:04 P.M.

BOARD MEMBERS PRESENT:  Burgin, Sieting, Yost, Zenner, Sanborn, Coffey, Yost

BOARD MEMBERS ABSENT:  Hayes

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary),

Molly Paryani, Kevin Rogels and Natalie Rhoades

  1. APPROVAL OF AGENDA: Motion by Coffey, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES:

Motion by Coffey, second by Sanborn, to approve February 2, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]

Kevin Rogels – Attending on behalf of the Brownfield Redevelopment Authority. Brownfield is going through strategic planning and determined they would like to have a liaison to the DDA Board.  Kevin will be the liaison between Brownfield and the DDA Board.

  1. PRESENTATION:  None
  2. CORRESPONDENCE:

 

  1. COMMITTEE REPORTS
  • DDA Director Update
    1. We’ve been approved for a $5,000 planning grant from Rotary Charities. This will organize our efforts in grant writing and fundraising for our project list. The Rotary Charities suggestion is to submit our application for the Visitors Community Information Center for the September round.
    2. The Boardman Watershed group met in Traverse City, and I presented the Kalkaska DDA project list.
    3. The 131 Corridor group is working on an action plan, which will also include our project list.
    4. The Village needs to rewrite its Recreation and Master Plans this year. We’ll be working with Networks Northwest on this project.
    5. The DDA Plan needs to be refreshed next year.
    6. We meet tomorrow with a specific multi-family housing developer.
    7. In case you missed it, the old municipal garage collapsed. We’re working with the Iceman staff to move the start of the race to the Civic Center.
    8. The Brownfield Redevelopment Authority is creating an Action Plan, and wishes to have a BRA / DDA / Council cooperative meeting for input.
  • Main Street Program Developer Update
    1. KPTA – I had another discussion with KPTA Director, Janet Cox, regarding a Senior Shuttle for all DDA Events. We’ve sent them dates of event on the calendar. Janet brought our request to the Board and they had several questions she could not answer. I will be attending their next Board Meeting on March 17 @ 9:00 AM. They are very interested, but wanted to address their questions before providing approval.
    2. November Fest is still planning on an event in November (with Iceman), but they may need to re-think the entire event. They are aware the venue has changed to the Civic Center and Steve Brown is in the process of obtaining approval. I let the November Fest group know that they will not be able to use the Civic Center at all.
    3. Airport Fly-In is on track with the following now confirmed: North Flight Aero Med Helicopter, US Coast Guard, NMC, DNR, Classic Car Show, Antique Engine & Tractors, Kalkaska Fire Department (both Classic Truck and current truck) and Northwoods Aviation providing an amphibian plane display and airplane rides for a fee. We may need to purchase additional insurance to cover this event. DDA Director will provide the approval and we will keep the board posted.
    4. Renewed our membership to the National Main Street Network.   There is a Main Street Conference in May that would be beneficial for me to attend.
    5. Kalkaska Rhinos Appreciation Day had a technology hiccup, but all in all, the organization was jazzed about the event.
    6. Movie Night, in partnership with the Library, may be coming to fruition. Library is reviewing their budget to see if they can purchase the screen. We are hopeful we will have Movie Night @ Railroad Square this summer.
  • Finance Committee – Finance Committee met and discussed renewing Consulting Services Agreement with Main Street Program Developer. Contract expired February 29, 2016. The new contract will expire February 28, 2017. Motion by Coffey, second by Sieting, to approve the updated Consulting Service Agreement Main Street Program Developer and designate DDA President to sign contract agreement on behalf of the DDA. A roll call vote was taken: Ayes – Coffey, Sanborn, Sieting, Yost, Zenner, Burgin. Nays – None. Absent – Hayes. Motion Carried.

 

 

  • Projects & Promotions
    1. Community Concert dates are set for July 16 and September 10
    2. Upcoming Events – Winterfest, Kalkaska Rhinos Appreciation Day, Trout Festival (how can we help), Speeder Rail Cars, Airport Fly-In, Bacchanalia, Kalkaska County Fair, Iceman Cometh
    3. Street Festival
      1. August 12 – Community Picnic and Concert
        1. Kiwanis to cook and serve picnic
        2. Same menu as last year (hot dog, chips, cookie)
        3. Begin serving at 6:00 PM
        4. Concert – 6:00 PM – 10:00 PM
      2. August 13 – Street Festival
        1. Entertainers
        2. Vendors
        3. Bounce House(s)
        4. Dunk Tank
      3. August 14 – possibly move Kiwanis Steak & Corn Dinner to this day to coincide with Street Festival. Diana to discuss with Kiwanis
      4. Tent is reserved
      5. Need tables & chairs (same set-up as last year)
      6. Port-a-johns – need 2 additional with a total of 4
        1. Try to get vented with fan

 

 

  • Farmer’s Market Committee
    1. Handed out updated applications to everyone
    2. Kenny Thompson will perform at least once during the season
    3. Josh Peterson – Rep Veterans Farm Coalition will be here at our next meeting
    4. Marketing Ideas – we are still looking for a builder
    5. Need a budget for entertainment @ Farmers’ Market – recommend $2100
    6. Need to pursue meeting with KHS Band Director for Jazz Band to play at least for Opening Day

 

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Coffey, second by Sanborn, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Sanborn, Sieting, Yost, Zenner, Burgin, Coffey. Nays – None. Absent – Hayes. Motion carried.
  2. Cash Balance Report: Motion by Coffey, second by Sanborn, to accept as presented. All Ayes, motion carried.
  3. Revenue Expenditure Report: Deferred to next month. Farmers’ Market budget is at zero. Need to discuss with Treasurer.
  4. Approve Branding Artwork: A board member feels it lacks in color. Burgin to solicit a logo and we will compare it to current example. Burgin would like to remove color and wording “est. 1873”. Will table until the next meeting
  5. Approve Michael Ascione’s Appointment to DDA Board Vacancy: There are 2 vacancies. Michael is very active in the 131 Corridor Group. He was the 1st to apply for the position. Nominating Committee will interview the other 2 candidates. Motion by Sanborn, second by Yost, to approve Michael Ascione to the DDA Board. A roll call vote was taken: Ayes – Sanborn, Sieting, Yost, Burgin, Coffey. Nays – None. Absent – Hayes, Zenner. Motion Carried.

Is it time to address Hayes’s absence from meetings?

 

  1. Approve Main Street Program Developer’s Participation in National Main Street Convention in Milwaukee, WI, May 23-25 (~$1700): Discussion on benefit of attending. Motion by Sanborn, second by Coffey, to approve Main Street Program Developer’s participation at National Main Street Convention. A roll call vote was taken: Ayes – Sieting, Yost, Burgin, Coffey, Sanborn. Nays – None. Absent: Hayes, Zenner. Motion Carried.
  2. Approve DDA Director’s Participation in MDA’s Workshop in Plymouth, MI on April 14-15 (~$700): DDA Director will be leading a workshop on Diplomacy. Motion by Sanborn, second by Coffey, to approve DDA Director’s participation in MDA’s Workshop. A roll call vote was taken: Ayes – Yost, Burgin, Coffey, Sanborn, Sieting. Nays – None. Absent – Hayes, Zenner. Motion Carried.

 

  1. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary – W have changed the name of this project to “Visitor’s Community Information Center”.
  • FOR YOUR INFORMATION:
    1. New legislation for Historical District
    2. Trout was a cool gimmick for Kalkaska, but would love to see a ghost town map @ center of our branding. We are trying to add an interactive map to the new DDA website.
    3. Walmart will be at this week’s Planning & Zoning Meeting to request a color palette change. Meeting is to take place Thursday, March 3, 2016 @ 6:00 PM at the Village Council Chambers.

ADJOURN: Meeting adjourned at 6:08 pm by Vice-Chair Patty Coffey.

Next Meeting – April 5, 2016 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia