Site Plan Review Cancellation 9-1-16

Please be advised that the site plan review and public hearing scheduled for Thursday, September 1, 2016 at 6:00 p.m., as requested by DeShano Construction Company for the construction of a 28-unit apartment complex with parking, has been cancelled.  The site plan was withdrawn.

Site Plan Review 9-1-16

Tax Parcel ID#: 041-017-019-00

Site Address: 420 West Street

Zone District: R-1

The Kalkaska Village Planning Commission will be holding a Public Hearing on Thursday, September 1, 2016, at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan 49646 to hear public comments on a Site Plan application submitted by DeShano Construction Company for the construction of a 28-unit apartment complex with parking.

Anyone wishing to provide comment may do so in person or by counsel. Written comments may also be submitted and must be received by 4:00 p.m. in the Village Office on September 1, 2016.  A copy of the submitted application may be viewed at the Village Office during regular business hours, Monday through Friday from 10:00 a.m. to 4:30 p.m.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

DDA Minutes 8-2-16

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, AUGUST 2, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:02 P.M.

BOARD MEMBERS PRESENT:  Ascione, Burgin, Zenner, Coffey, Johnson, Yost (Late) and Paryani (Late)

BOARD MEMBERS ABSENT:  Sieting and Sanborn

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary)

  1. APPROVAL OF AGENDA: Motion by Burgin, second by Coffey, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES:

Motion by Coffey, second by Burgin, to approve the July 12, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]

 

  1. PRESENTATION: Mac McClelland – KBRA Interlocal Agreement

Mac, from Otwell Mawby, P.C., presented an update on a Brownfield Project regarding the Old KLT Building. In order to get state dollars, Brownfield needs to have an agreement with the Village and the DDA.  Asking DDA to support foregoing any increase in tax revenue as of date of agreement to pay back Brownfield activity.  This will not affect any other parcel.  Village and DDA will retain same amount of taxes it currently receives, but DDA would forego additional increase in TIF collected after project is completed.  Additional TIF would go to Brownfield and Property Owner for reimbursement of demolition up to the total cost of demolition.  Otwell Mawby would coordinate the project.  TIF would be tied to the property and if there is a shift in ownership, DDA and Village would need to be informed and approve the shift in ownership.  DDA Board would like to have a representation from KBRA to attend DDA meetings and provide updates on the project on a regular basis.  Motion by Burgin, second by Johnson, to accept KBRA agreement as presented and authorize Chair Zenner to sign agreement on behalf of the DDA.  A Roll Call Vote was taken:  Ayes – Burgin, Coffey, Paryani, Johnson, Zenner and Ascione.  Absent – Sanborn, Yost and Sieting.  Nays – None.  Motion Carried.

  1. CORRESPONDENCE: None.

 

  1. COMMITTEE REPORTS 
  • DDA Director Update
    1. We’ve been working with the Mr. Young and the Brownfield on getting the KLT building removed, as well as developing apartments on the second floor of the Cornell building. There is a lot of paperwork in process.
    2. We got the six bike racks installed at Mill Pond Park with grant assistance.
    3. We’ve been working with Steve Brown on the details of moving the Iceman to the Civic Center, as well as changes to the Glacier Gazette.
    4. We’re continuing to work with DeShano Development on the West Street apartment project. They’re assisting in developing a Community Revitalization Plan, which is important in a competitive application process with MSHDA.
    5. We submitted a 30% match grant request to Networks Northwest to cooperatively create the new Village Master Plan, Village Recreation Plan, DDA Master Plan, Library 5 Year Plan, and Kalkaska County Recreation Plan. About ten days before the deadline, we were made aware of the July 31 deadline. Approvals by each jurisdiction will need to be made. Motion by Coffey, second by Paryani, to approve up to $2000 to pay for a 5-Year Master Plan and support of Grant Application to Networks Northwest. A roll call vote was taken: Ayes – Coffey, Paryani, Johnson, Zenner, Ascione and Burgin. Nays – None. Absent – Sanborn, Sieting and Yost. Motion carried.
    6. The Rotary Charities Planning and Capacity Grant group had their final meeting, along with input from the Village, Brownfield, EDC, hospital, and County. The highlights will be presented to the public at the opening of the community picnic and concert at 6 PM on Friday, August 12, at Railroad Square. Burgin disagreed with the general process, would have like to have more community involvement in the process.
    7. We met with MEDC folks from Lansing about the Redevelopment Ready Community program. They may have some technical assistance available in several areas including zoning review and rewrite. Hopefully we can use the Master Planning projects to get us further down the trail to this designation. Would like to have zoning as part of the Master Plan. This would be addressed if we participate in the Redevelopment Ready program.
    8. Google Earth has finally updated the view of Kalkaska to show the green space at Railroad Square.

 

 

  • Main Street Program Developer Update
    1. Kalkaska Church of Christ did a clean-up of Railroad Square on Sunday. They pulled weeds in the parking area and picked up stones, glass, sticks, etc. from the open space. This will be great in preparation of the Street Festival next week. If you know members of the Church of Christ, please give them a “Thank you” from the DDA.
      1. The Board would like to publish Thank You letters in the Review and The Voice
    2. New Library Project is progressing. They are awaiting the results of the Hazardous Materials Assessment which will help determine the estimated cost for demolition. They are looking at an MEDC crowd-funding grant to help with the demolition.
    3. 131-Corridor Marketing Strategy Committee met last week. We listed our assets and will continue to do this via a shared google document. Each municipality will be responsible for their assets and Networks Northwest will look into State Parks and Campgrounds along and close to the 131 corridor. We’ve also agreed to begin drafting a Work Plan at our next meet.
    4. We drafted a press release for the Street Festival and submitted it to the local newspapers, TV stations and some radio stations that accept requests via email to post to their Community Calendar. I’ve also submitted it to all other radio stations via their online web form. We also had free pre-event articles in both The Voice and The Review.
    5. Cash and I met with The Voice to discuss any updates from the DDA. We talked about the Planning and Capacity Grant discussion that will be presented at the Community Picnic & Concert. This article will be out in their next edition.

 

  • Projects & Promotions
    1. Met on July 21
    2. Street Festival Updates (Aug 12 – 14)
      1. All set for Street Festival
      2. Presentation on Planning Capacity Grant prior to serving food and concert
      3. We need to purchase softballs
    3. Community Concert Update
      1. Low turnout, but not bad for our first concert
      2. Feedback was the music was too loud, couldn’t visit
      3. Next concert need to turn down sound.
      4. May not need tent, people were leaving the tent area as the sun went down
    4. Other Business
      1. Ideas for other events
      2. Mystery Event
    1. Farmer’s Market Committee
      1. Market Host Update
        1. Week 6 – 11 Vendors
        2. Week 7 – 11 Vendors
        3. Week 8 – 13 Vendors
        4. Week 9 – 12 Vendors
        5. Week 10 – 14 Vendors
      2. Under the Tent
        1. Went well
        2. Felt more like a little community under the tent
        3. Vendors like the idea of being under the tent, but at normal location
        4. This would kill the grass
        5. Dirt turns into dust
      3. August 9
        1. Halfway point of the season
        2. Survey to customers with 5 questions
        3. Have table set-up at each parking lot to have customers complete survey
        4. Molly Paryani
        5. Caleb Paryani
        6. Will determine where to place the table
      4. Flyer for next year
        1. Check with Fair Board to see what the cost of Bacchanalia Flyer and cost to mail to every County Resident
      5. End of Year – Vendor Appreciation
        1. Last market is Oct 11, have Vendor Appreciation Social Hour on Oct 18 2-6 PM
        2. Possible locations
        3. Trout Town
        4. Backyard Parlor
        5. All Seasons Resort
      6. Other Business
        1. Striping of parking spaces at both lots
        2. Moving Trout Festival Trailer back to other side of RR track

 

    1. Design Committee Report
      1. Met on July 18
      2. Designing one object may be putting the cart before the hours
      3. Draft a site plan before we move forward on a single structure
      4. Once we get Planning & Capacity Grant completed, we will apply for another Planning Grant with Rotary Charities to help us with the site plan.
      5. Burgin reached out to 2 Universities for site design
        1. They were interested in the project
        2. Not sure if there will be a charge
        3. Need to determine how to vet the quality of work
          1. Committee would look at it and make the determination
        4. Should we issue an RFP
    2. Website Committee
      1. Met on July21
      2. Agreed to go Live
      3. Discussion on contracting the website out to another vendor
        1. Proposal should go to Web Committee

 

  • CURRENT BUSINESS:

 

  1. Bills:
      1. Question by Burgin, Gayenell’s salary was incorrect. Error was found this morning and previous invoice was deleted and new (correct) invoice was posted.
      2. Motion by Burgin, second by Ascione, to approve payment of the bills as corrected. A roll call vote was taken: Ayes – Coffey, Paryani, Johnson, Zenner, Ascione, Yost and Burgin. Nays – None. Absent – Sieting and Sanborn. Motion carried.

 

    1. Cash Balance Report: Motion by Burgin, second by Ascione, to accept as presented. All Ayes, motion carried.
    2. Revenue Expenditure Report: Motion by Burgin, second by Ascione, to accept as presented. All Ayes, motion carried.
  • 131 Marketing Discussion: Group met again and agreed to begin drafting a work plan. We may need each community to provide funding. After work plan is drafted, we will have a better idea of cost

 

  • Volunteers for Street Festival: Please let us know if you are able to volunteer for the Street Festival, 8/12 – 8/14.

 

  1. OLD BUSINESS: None

 

  • FOR YOUR INFORMATION:

 

 

  1. ADJOURN: Meeting adjourned by Chair Zenner at 6:42 PM

Next Meeting – September 6, 2016 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Village Council Minutes 8-8-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, AUGUST 8, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Needham, Sanborn and White.

ABSENT: Trustees Ellis and North

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Mark Baars Clean Water Plant Supervisor; Denny Corrado, Compliance Officer; Nick Blasko, DPW Supervisor

PUBLIC PRESENT: Clyde Johnson, Mac McClelland, Dan Johnson, Kevin Rogols, David Wagner, Amy Sieting, Mickey Miller, Dennis Manfield and Ann Kirtley.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Needham, second by Banko, to approve as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by White, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PUBLIC HEARING – To hear comments on the approval of a Combined Brownfield/Work Plan for the redevelopment of the Cornell Building.

Motion by White, second by Needham, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:05 p.m.

Mac McClelland of Otwell Mawby stated that there is an opportunity to capture taxes for certain eligible demolition activities, and reviewed the proposed redevelopment project being considered. This includes the removal of the former KLT building, and the addition of six apartment units on the second floor of the Cornell building.

McClelland advised that the developer will be paying all up-front costs. The DDA will maintain current taxes, while the developer will be reimbursed through the additional taxes being captured.  McClelland further explained that, because the property is located within the DDA District, the Brownfield Redevelopment Authority entered into an agreement with the DDA to use local Tax Increment Revenue for this project.

Brownfield Redevelopment Authority member Kevin Rogols requested that the Developer Agreement be reviewed by the Village attorney. Rogols stated that the board is excited about this project as one of their first major actions.

Motion by Banko, second by Sanborn, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed at 6:12 p.m.

 

BILLS

Motion by Sanborn, second by White, to pay the bills as presented in the amount of $95,810.40. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – President Sieting stated the committee reviewed monthly payroll reconciliations, current invoices, monthly payroll, bank reconciliations and journal entries.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

 

The July 2016 was presented by Lieutenant Artress. President Sieting commended the Department of Public Safety for an outstanding job.

 

CLEAN WATER REPORT

 

The July 2016 report was presented by Clean Water Plant Supervisor Mark Baars. Baars reported that the DEQ 5-year inspection, which is part of the Discharge Permit renewal, went well.  Baars also stated that, at the DEQ’s request, he acted as certifier on Kalkaska County’s Discharge Permit.

Trustee Needham asked whether the extremely hot temperatures affect the plant. Baars replied that the heat does not affect operations as much as the extreme cold, but the warm weather will cause the aerator to run constantly.

 

MANAGER’S REPORT

Manager Yost thanked Baars for assisting Kalkaska County with their Discharge Permit.

Yost stated that the Department of Public Safety is nearing the one-year anniversary of its creation, and pointed out what a good job they are doing.

Yost reported that the joint infrastructure relocation project with the hospital is progressing safely and going well.

Yost re-addressed the proposed amendments to the Village Personnel Manual, which were introduced at the previous meeting. Yost stated that the requested corrections were made.  Motion by Banko, second by White, to approve the Personnel Manual as amended.  Motion carried on a voice vote.

Yost stated that a review of the Rural Development water and sewer projects will be presented later by Clyde Johnson of Gosling Czubak.

Yost announced that the Village has received a settlement from the insurance company for the close-out of the former Village office located at 109 Fourth Street. Motion by White, second by Banko, to accept the settlement from MMLLPP (Michigan Municipal League Liability and Property Pool) in the amount of $500,000 in the matter of the 109 Fourth Street loss.  A roll call vote was then taken:

Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North. Motion carried.

Motion by White, second by Sanborn, to engage Klug Law Firm to explore additional insurance coverage pursuant to the current lawsuits. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North.  Motion carried.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Resolution 2016-024 Declaring Former KLT Building Blighted – Motion by Needham, second by Banko, to adopt Resolution 2016-024.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-027 Approval of Cornell Redevelopment Combined Brownfield and Work Plan – Motion by Needham, second by White, to adopt Resolution 2016-027.  Motion carried on a voice vote.

Consider Bid Awards for Rural Development Water and Sewer Projects – Clyde Johnson of Gosling Czubak reviewed the four contracts for which bids were received.  Johnson explained that the Village has both a water loan and a sewer loan from Rural Development at this time, and the funds cannot be mixed.  Johnson reviewed the bids and identified low bidders on each contract.

Johnson stated that bids on water projects came in below the amount of the loan, but bids on sewer projects exceeded loan funding. Rural Development requirements state that, when this occurs, the applicant must negotiate with only the low bidder and this was done.

Johnson recommended applying for $200,000 in additional loan funds from Rural Development for the sewer projects. Some of the proposed sewer improvements were also eliminated.  Johnson stated that, because water bids came in under the amount of the loan, the Village is able to include additional improvements to the water system.

Motion by White, second by Needham, to apply for $200,000 of additional loan funds from Rural Development for Village RD sewer projects and authorize Village President and/or Village Manager to sign required Rural Development forms. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North.  Motion carried

Motion by White, second by Sanborn, to award Contract I to Sterling Excavating as low bidder, with agreed project reductions, in the amount of $1,727,115.00 for water and $521,601.40 for sewer for a total of $2,248,716.40; Contract II to Elmer’s as low bidder, with agreed project reductions, for an amount of $87,769.55 for water and $659,104.45 for sewer for a total of $746,874.00; Contract III to FHC as low bidder, with agreed project reductions, for the amount of $388,500.00 all related to sewer improvements; and Contract IV to Etna as low bidder for the modified amount of $291,140.00 all work related to water improvements. All bid awards are made contingent on Rural Development consent.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North.  Motion carried.

Motion by White, second by Needham, to purchase six Eclipse #9700 auto flush hydrants with lockable enclosures at a cost not to exceed $12,400.00 for water improvements. Purchase to be made contingent on Rural Development consent.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North.  Motion carried.

Motion by White, second by Sanborn, to enter into a contract with PCS for removing grit from Clean Water Plant at an hourly rate with a fee estimated at $10,300.00 related to sewer improvements. Contract to PCS is contingent on Rural Development consent.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North.  Motion carried.

Consider Request from Kalkaska Sheriff’s Office to Waive Village Clubhouse Rental Fee for 2016 Hunter’s Safety Class – Motion by Banko, second by White, to waive the Clubhouse rental fee for KSO Hunter’s Safety Course.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, Sanborn and White; Nays – None; Absent – Trustees Ellis and North.  Motion carried.

Consider Approval of Resolution 2016-025 Street Closure for Homecoming Float Parade – Motion by Needham, second by Banko, to adopt Resolution 2016-025.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-026 Fireman’s Picnic Banner – Motion by Sanborn, second by White, to adopt Resolution 2016-026.  Motion carried on a voice vote.

Designate Official Voting Representative to MML Annual Meeting September 14-16, 2016 (If any members planning to attend) – Information was accepted and placed on file.

PUBLIC COMMENT

DDA Director Cash Cook announced this weekend’s festivities: A community picnic and concert will be held on Friday, August 12, 2016 at 6:00 p.m. with a presentation on DDA projects.  The Street Festival will take place on Saturday, August 13, 2016 from 12:00 noon to 2:00 p.m.  Kiwanis will hold its Steak Fry on Sunday, August 14, 2016 from 11:30 a.m. to 2:30 p.m.  All events will be held at Railroad Square.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:50 p.m.

Recorded By: Angie Koon, Village Clerk

Planning Commission Minutes 8-4-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

AUGUST 4, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Jordan, Sieting, Burgin, Baxter, Dupuie, Yost and White.

ABSENT: None

PUBLIC PRESENT: Cash Cook and Ken Berry

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Chair Larsen noted that (under For Your Information) the Property Beautification Photo was not taken.

Motion by Sieting, second by Jordan, to approve the agenda as amended. Motion carried on a voice vote.

APPROVAL OF MINUTES

July 7, 2016 Regular Meeting: Motion by Baxter, second by White, to approve as presented.  Motion carried on a voice vote.

 

PUBLIC HEARING: To hear comments on a proposed amendment to Chapter 152 (Zoning Code) of the Village Code of Ordinances.

 

Motion by White, second by Sieting, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:02 p.m.

There were no public comments.

Motion by Jordan, second by Sieting, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed.

SITE PLAN REVIEWS: None

 

COMMITTEE REPORTS

  • Historical District Study Committee: Baxter stated that the committee did not meet this month. Burgin advised that they are awaiting a response from the Michigan Historical Preservation Network regarding inventory of properties. Burgin stated that they would like to expand the boundary of the historical district, and Yost advised that this can be done as the committee sees fit.       Information is needed from the Michigan Historical Preservation Network before proceeding with the inventory.

UNFINISHED BUSINESS: None

CURRENT BUSINESS

  • Review Proposed Amendments to Chapter 152 (Zoning Code) of Village Code of Ordinances: Yost explained that, while the entire Zoning Code will be revised when the Master Plan is rewritten, it would be wise to make some preliminary amendments at this time. Yost advised this should be done to correct any errors in wording, clarify ambiguity, eliminate unintended consequences, and speed up the zoning permit process to be more responsive to businesses.Yost began a review of the proposed amendments, which were discussed by the Planning Commission. Review will continue at the next regular meeting.

 

  • Expenditure Report: Motion by Sieting, second by Baxter, to accept as presented. Motion carried on a voice vote.

 

  • Property Beautification Award: No new awards given. Photo will be taken with the July recipient at next month’s meeting.

 

PUBLIC COMMENT

Yost requested that members review proposed amendments to the Zoning Code on their own as well, and contact him with any comments.

DDA Director Cash Cook stated that there is a statutory requirement to review the Zoning Code completely as part of the Master Plan process. Cook further stated that Networks Northwest is working with the Village on this process, and the deadline for completion is December of 2017.

Baxter inquired about the proposed apartment complex to be constructed in the Village. Cash Cook stated that a Zoning Board of Appeals hearing has been scheduled to consider a Petition to Amend the Zoning Ordinance.  The project will then come before the Planning Commission for the site plan review.  Cook stated they hope to present the site plan at the September meeting.

Yost gave an update on the Kalkaska Walmart project.

ADJOURNMENT

Motion by Sieting, second by Baxter, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 7:15 p.m.

Recorded by: Angie Koon, Village Clerk

Brownfield Redevelopment Authority Minutes 8-4-16

VILLAGE OF KALKASKA

BROWNFIELD REDEVELOPMENT AUTHORITY

 

MINUTES OF A REGULAR MEETING HELD ON THURSDAY, AUGUST 4, 2016 IN THE VILLAGE OF KALKASKA COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

 

  1. CALL TO ORDER: The Village of Kalkaska Brownfield Redevelopment Authority regular meeting was called to order by Vice Chair Avery at 9:00 a.m.

BOARD MEMBERS PRESENT:  Mark Avery, Kevin Rogols, Don Kessel and Valerie Thornburg

BOARD MEMBERS ABSENT: Chair Neuhardt

PUBLIC PRESENT:  Cash Cook and Mac McClelland

  • APPROVAL OF REGULAR AGENDA: Motion by Rogols, second by Kessel, to approve the agenda as presented. Motion carried on a voice vote.
  1. APPROVAL OF MINUTES:  
  • July 7, 2016 Regular Meeting – Motion by Rogols, second by Kessel, to approve the minutes as presented. Motion carried on a voice vote.

 

  • PUBLIC COMMENT: None
  • CORRESPONDENCE: None
  • UNFINISHED BUSINESS: None

 

 

  • CURRENT BUSINESS

 

    1. Consider Adoption of Resolution 2016-001 – Mac McClelland of Otwell Mawby explained that the resolution includes approval of both the Combined Brownfield/Work Plan for the Cornell Building Brownfield Redevelopment Project, as well as the Development and Reimbursement Agreement.

 

McClelland reviewed the Work Plan, and explained what the redevelopment project will entail. Discussion took place on the project requirements.  One of these requirements is the adoption of a resolution by the governing body (Village Council) declaring the former KLT building blighted.  Discussion also took place on the Development and Reimbursement Agreement.

Rogols suggested that approval of the resolution be contingent on the following: Adding a 15-year time limit on the debt obligation; designating the former KLT building as blighted; language approval of the Development and Reimbursement Agreement by Village’s counsel; approval of the Combined Brownfield/Work Plan by Village Council; and ability of the Kalkaska Brownfield Redevelopment Authority to review any substantial changes made to the Development and Reimbursement Agreement.

Motion by Rogols, second by Thornburg, to adopt Resolution 2016-001 contingent upon the items listed above. A roll call vote was then taken:  Ayes – Avery, Rogols, Thornburg and Kessel; Nays – None; Absent – Neuhardt.  Motion carried.

  • Consider Adoption of Interlocal Agreement with DDA to use Local Tax Increment Revenues for the Cornell Building Brownfield Redevelopment Project – Discussion took place on the agreement. It was determined that the only obligation of the Kalkaska Brownfield Redevelopment Authority is the accounting system.

 

 

Motion by Thornburg, second by Kessel, to adopt the Interlocal Agreement with DDA. A roll call vote was then taken:  Ayes – Avery, Rogols, Thornburg and Kessel; Nays – None; Absent – Neuhardt.  Motion carried.

  • Intergovernmental Meeting Discussion for Brownfield Overview – This will be scheduled for a future date for general Brownfield discussion.

 

 

  • FOR YOUR INFORMATION: None

 

 

  1. PUBLIC COMMENT: DDA Director Cash Cook gave an update on the Walmart project, stating that their site plan has been renewed. Cook also stated that he attended a workshop where project prioritization and the economic alliance process were discussed.

 

  • BOARD COMMENTS: A brief discussion took place regarding land banks.

 

 

  • ADJOURNMENT – With no other business coming before the Board, motion by Rogols, second by Kessel, to adjourn. Motion carried. The meeting was adjourned at 10:20 a.m.

 

Recorded By: Angie Koon, Village Clerk

Village Council Minutes 7-25-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JULY 25, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Needham, North, Sanborn and White.

ABSENT: Trustee Ellis

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Blake Huff, Sergeant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Mike Engels, William Hagan, Dennis Mansfield, Michelle Miller, Dan Johnson, Colin Hunter, Susan Hunt, Dennis Hunt, Becky Garrock, Ann Kirtley and Kevin Rogols.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Sanborn, second by White, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Needham, second by Banko, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS

  • Presentation from Mike Engels of Michigan Rural Water Association – Manager Yost introduced Engels from the Michigan Rural Water Association (MRWA). Yost advised that the MRWA provides technical assistance to municipalities, and performed a water and sewer rate study for the Village of Kalkaska at no charge. Yost stated that the last rate change occurred in 2014, and advised that the Village has an obligation to be sure that rates are accurate.

 

 

Engels advised that many rates are now being governed by new State laws, and municipalities will be required to adopt an Asset Management Program to evaluate rates annually. Engels stated municipalities must make sure that rates are sufficient to operate their water and sewer systems; and the rate study is a valuable tool in determining this.  Engels then reviewed the rate study results, and provided recommendations for possible rate changes.

PUBLIC HEARING:  

 To Hear Comments on the Close-Out of the MEDC Community Block Grant.

 

Motion by White, second by Needham, to open the Public Hearing. Motion carried on a voice vote.  The Public Hearing was opened at 6:25 p.m.

Manager Yost explained that the MEDC Community Block Grant funded the downtown Kalkaska Streetscape project, and a Public Hearing is required at the end of the grant period. President Sieting reviewed the requirements for formal completion of the project.

There were no public comments on this issue.

Motion by Banko, second by Sanborn, to close the Public Hearing. Motion carried on a voice vote.  The Public Hearing was closed at 6:27 p.m.

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Trustee Needham reported that the committee met with Terry Roote (Great Northern Benefits) to discuss the Hard Cap budget for Village insurance benefits. Needham emphasized that the Village must change to a Hard Cap in order to comply with Public Act 152 of 2011.  The transition to Hard Cap and Cafeteria Plan insurance has been delayed, and there is no recommendation at this time. 

Needham stated that the committee discussed contract language with the DPW union regarding health insurance. Needham advised that a carrier change can be made as long as employees are made whole with benefits.

Needham stated the committee also reviewed some proposed amendments to the Village Personnel Manual, which governs non-union employees. Manager Yost reviewed the proposed changes and discussion took place on these possible amendments. Suggestions were given for language clarification on some of these items.  This issue will be re-examined at a future meeting.

Needham also recommended a wage increase of 3.5% percent for Compliance Officer Denny Corrado for exemplary performance.

Motion by Needham, second by Sanborn, to authorize a 3.5% wage increase for Denny Corrado. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Ellis. Motion carried.

 

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost announced that the bid opening for Rural Development projects will take place on July 29, 2016. Yost reviewed the priorities for these projects.

Yost stated that there will be a delay in transitioning to the Cafeteria Plan for insurance benefits due to a math error in the bid from Great Northern Benefits.

Yost stated that the Infrastructure Relocation and Right-of-Way Abandonment project with the hospital is progressing. Yost also reviewed the timeline for construction.

Yost gave an update on the status of the Kalkaska Walmart. Yost stated that a conference call between Walmart and MDOT will take place this week, as the hold-up on the project lies with MDOT.

Yost stated that the resident at 305 Court Street requested a utility bill adjustment due to a leak on the customer side. Yost recommended that an adjustment in the amount of $135.45 be issued on the sewer side.

Motion by Banko, second by White, to approve the recommendation for a utility bill adjustment in the amount of $135.45. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Ellis.  Motion carried.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Amendment to Previously Adopted Motion on Budgeted Wage Increases for Non-Union Employees – Trustee North stated that the motion adopted at the July 11, 2016 Council meeting approved a budgeted 2% wage increase for named non-union employees.  North stated this was incorrect as the budgeted increase is actually 3.5% for non-union employees.  In addition, Brendon Wolf should have been excluded from the previous motion as he is a member of the USW Union.

Motion by North, second by Needham, to approve a 3.5% increase as budgeted for Mark Baars, Helen Artress, Nick Blasko, Angie Koon and Jennifer Standerfer effective March 1, 2016. A roll call vote was then taken:  Ayes – President Sieting and Trustees Needham, North, Sanborn and White; Nays – Trustee Banko; Absent – Trustee Ellis.  Motion carried.

Schedule ZBA Hearing for Petition to Amend Zoning Ordinance from DeShano Development Company – Motion by Needham, second by Banko, to schedule the hearing for August 22, 2016 at 5:30 p.m.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-023 Designating Two-Hour Parking on Portion of Fourth Street – Motion by White, second by Sanborn, to adopt Resolution 2016-023.  A voice vote was then taken:  Ayes – Five (5); Nays – One (1); Absent – One (1).  Motion carried.

Discussion took place on who will enforce the two-hour parking. It was stated that this will be enforced by the Department of Public Safety.  Trustees agreed that there is a need for two-hour parking, and this resolution solidifies it as enforceable.

PUBLIC COMMENT

Colin Hunter introduced himself as a candidate running for 46th Circuit Court Judge.  Hunter reviewed his background and trial experience.  Hunter stated that, as a long-time resident of Crawford County involved in many civic organizations, he is invested in the community and acts with integrity.

Compliance Officer Denny Corrado thanked Council for their support and approval of his wage increase.

On behalf of the Kalkaska County Agricultural Fair, Village resident Mickey Miller thanked Trustee Sanborn for her help and support with the Bacchanalia event.

Kalkaska County Treasurer Valerie Thornburg stated she is working on projects with the Kalkaska Brownfield Redevelopment Authority, and announced that she is running unopposed in the upcoming election.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:05 p.m.

Angie Koon, Village Clerk

Zoning Board of Appeals Public Hearing 08-22-16

NOTICE OF A PUBLIC HEARING

Monday, August 22, 2016 at 5:30 p.m.

Village Council Chambers – 200 Hyde Street

Parcel#: 041-017-019-00

Site Address: 420 West Street

Zone District: R-1

 

The Kalkaska Village Council/Zoning Board of Appeals will be holding a Public Hearing on Monday, August 22, 2016 in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to accept comments on a petition to amend the Zoning Ordinance submitted by DeShano Development Company. The proposed amendment is to change the zoning from R-1 to R-3 for the property located at 420 West Street, Kalkaska, Michigan 49646 in the Village of Kalkaska for the proposed construction of an apartment complex.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on August 22, 2016.   A copy of the application may be viewed at the Village Office during regular business hours.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Village Council Minutes 7-11-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JULY 11, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis (arrived at 6:07 p.m.), Needham, North, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Mark Baars Clean Water Plant Supervisor; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Heather Arnold, Deb Hill, JoAnn DeGraaf, Dan Johnson, Mickey Miller, Amy Sieting, Cash Cook, Susan Hunt, Dennis Hunt, Brent Torrey, Becky Garrock, Steve Patterson and Connie Patterson.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Sanborn, second by White, to approve as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by North, second by Banko, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

Motion by North, second by Banko, to pay the bills as presented in the amount of $112,312.24. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Ellis (arrived late).  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Trustee Needham reported that the committee reached a tentative agreement with the POLC for their March 1, 2016-February 28, 2019 contract.  Needham explained the Cafeteria Plan to which the Village is transitioning for its insurance benefits, and stated the Village will no longer be tied to a specific insurance carrier.  Needham stated that there was give and take on both sides when negotiating the tentative contract.

Discussion took place regarding the proposed weekly pay frequency for police officers. Trustee Banko reminded Council of the decision to change non-union and DPW union employees to bi-weekly pay, with the understanding that police officers would follow suit when their contract came up for renewal.  Trustee Ellis stated that having all employees on a bi-weekly pay schedule would be a cost-saving measure for the Village.  Trustee Needham pointed out that not every contract is settled the same, and stated the committee did not feel this issue should hold up resolving the contract any further.

Motion by Needham, second by Sanborn, to accept the POLC contract as presented. A roll call vote was then taken:  Ayes – President Sieting and Trustees Needham, North, Sanborn and White; Nays – Trustees Banko and Ellis; Absent – None. Motion carried.

Trustee Needham announced that the committee will be meeting on July 14, 2016 at 4:00 p.m. to discuss insurance benefits.

Parks and Recreation Committee – Trustee White stated the committee discussed the placement of bicycle racks at Chalker Park and the Mill Pond.  White stated the committee also discussed a grant opportunity for improvements at Chalker Park, as well as holding a fall clean-up at the park.

 

Finance Committee – Trustee North stated that the committee reviewed payroll reconciliations, current invoices, monthly payroll registers, bank reconciliations and journal entries with no problems found.

North stated the committee also discussed wage increases for non-union employees per the adopted budget for fiscal year ending 2/28/2017 as it has not yet been addressed by the Personnel Committee. North stated he would like to attempt to establish an annual raise for these employees, so that increases are not dependent upon when the appropriate committee has time to meet.  North advised that a resolution could then be passed prior to budget adoption for each year the Council chose not to issue such raises.

Motion by North, second by Sanborn, to approve a 2% increase as budgeted for Mark Baars, Brendon Wolf, Helen Artress, Nick Blasko, Angie Koon and Jennifer Standerfer retro-active to March 1, 2016. A roll call vote was then taken:  Ayes – President Sieting and Trustees Needham, North, Sanborn and White; Nays – Trustees Banko and Ellis; Absent – None.  Motion carried.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

TheJune 2016 was presented by Lieutenant Artress.

CLEAN WATER REPORT

The June 2016 report was presented by Clean Water Plant Supervisor Mark Baars.

 

MANAGER’S REPORT

 

Manager Yost stated there was a water main break occurred Sunday, July 10, 2016 on Third Street. The repair was done by the Village DPW on the same day.  Yost stated the main will be replaced under the upcoming Rural Development project.

Yost announced that the Rural Development projects went to bid, with bids being due on July 27, 2016. Yost explained that there are four separate contracts being issued for the projects.

Yost stated that the Village was approached by DeShano Development Company regarding the possible construction of a 28-unit, income-rated housing complex on West Street. Yost stated that the Council will consider the adoption of a PILOT (Payment in Lieu of Taxes) Ordinance for this complex under New Business.  DDA Director Cash Cook introduced Heather Arnold of DeShano.  Arnold stated that they have been looking at possible sites in the Village for some time, and explained that the PILOT Ordinance would assist them with their competitive application to MISHDA (Michigan State Housing Development Authority).  Yost announced that DeShano will also need to submit a Petition to Amend the Zoning Ordinance, as well as apply for site plan approval, and the PILOT Ordinance is only the first step in the process.

Yost reported that a fence was constructed at 109 Fourth Street, the site of the old Village Office, for liability purposes at no cost to the Village.

Yost presented recommendations for utility bill adjustments for Galea Investments, Mark Holston, and Mobile Home Estates. Motion by Banko, second by Needham, to approve bill adjustments as presented.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

 

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Ordinance 2016-009 Kalkaska Sands Apartments PILOT – Motion by Banko, second by White, to adopt Ordinance 2016-009.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Schedule Public Hearing for Approval of Brownfield Plan (Cornell/KLT Redevelopment Project) – Motion by Needham, second by Sanborn, to schedule the Public Hearing for the August 8, 2016 Council meeting.  Motion carried on a voice vote.

PUBLIC COMMENT

Dan Johnson announced that the Kalkaska Memorial Health Center will be increasing its number of full-time employees with the 2017 fiscal budget.

Business owner Becky Garrock addressed Council regarding a 2-hour parking sign which was removed from in front of her business on Fourth Street. President Sieting read a letter from Garrock detailing her contacts with Village officials regarding this sign, the enforcement of 2-hour parking in the Village and her desire to have the sign replaced.  Garrock stated the issue stemmed from a tenant of a neighboring apartment building parking in front of the salon in violation of the 2-hour time restriction.  Garrock explained that this limits parking for her salon customers, some of whom are handicapped and require parking close to the building.  Garrock questioned why, it seems, the needs of one person are being put before the needs of many.

Steve Patterson identified himself as the owner of a computer store on Fourth Street, who resides in the apartment upstairs from his business. Patterson read a statement detailing his dealings with Garrock.  Patterson stated that he contacted Village President Sieting after receiving a visit from Village officials, and continues to receive phone calls from Garrock.

President Sieting stated that the sign was removed because no Ordinance could be located governing the 2-hour parking restriction at this location. Garrock then asked about other similar signs which were not removed.  Manager Yost stated that signs placed on US131 are governed by MDOT.

President Sieting stated that municipalities should not get involved with disputes between neighbors, but offered to host a meeting between the two parties at the Village Office to resolve the issue themselves. Manager Yost stated he could also propose a resolution governing the placement of a 2-hour parking sign on Fourth Street.

Trustee Ellis agreed it is not the Village’s position to get involved in personal matters. Ellis asked why all signs in question were not removed.  Ellis further asked whether 2-hour parking has been and will be enforced in the Village.

Trustee Banko agreed that parking downtown is an issue, and feels that the Village should do anything it can to assist business owners to make businesses productive.

Kalkaska County Clerk Deborah Hill introduced herself and reviewed her background. Hill stated she has been working very hard for the citizens of Kalkaska County.  Hill advised she has recently increased her work load and reduced staff to manage the office more efficiently.  Hill stated she appreciates the support of the residents.

Kalkaska County Register of Deeds JoAnn DeGraaf introduced herself, who stated that she too has made many changes in the office to increase efficiency. DeGraaf reviewed the improvements made, as well as new duties the office has taken on, over the past few years.  DeGraaf stated that she is invested in the community, and asked for citizens’ support.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:25 p.m.

Recorded By: Angie Koon, Village Clerk

DDA Minutes 7-12-16

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, JULY 12, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:02 P.M.

BOARD MEMBERS PRESENT:  Ascione, Burgin, Sieting, Zenner, Sanborn, Coffey, Johnson, Yost and Paryani

BOARD MEMBERS ABSENT: None

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary) and Caleb Paryani

  1. APPROVAL OF AGENDA: Motion by Burgin, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES:

Motion by Coffey, second by Paryani, to approve the June 7, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]
  2. PRESENTATION: None
  3. CORRESPONDENCE: None.
  4. COMMITTEE REPORTS
  • DDA Director Update
    1. DeShano Development received a positive PILOT request from the Village. This is the first step in the process of building a housing complex on West Street.
    2. Peter Young and the Brownfield Redevelopment Authority have begun a process to remove the KLT building, and redevelop the Cornell building.
    3. We met with the Village Parks and Rec and six new bike racks will be installed at the Mill Pond Park.
    4. Networks Northwest has a match grant application process for updating master plans. We’ll be working with the Village to see how to approach this grant, as the Village Master Plan, Village Rec Plan, DDA Master Plan, and Library 5 Year Plan, all need updating.
    5. The Planning Commission renewed the Site Plan conditional approval for WalMart at last Thursday’s meeting.
    6. I communicated with Mike Ford, the organizer of the railroad speeder car tour, and he is planning on having a stop in Kalkaska again next year.
    7. Grandview Golf Course will be hosting a Business-After-Hours on Thursday, July 21, from 5 to 7 PM.

 

  • Main Street Program Developer Update
    1. Airport Fly-In was more successful than past events. We had 33 planes come in and the Kiwanis sold 150 breakfasts. We will build on the successes for next year’s event. We met last week to debrief and came up with some great ideas for next year. We will meet again in September to begin planning.
    2. New Library Project is progressing. The previous owner of the new property has moved out. The feasibility study is still in process and all other committees are beginning to ramp up. A Hazardous Materials Assessment is currently in process and will help determine the estimated cost for demolition.
    3. 131-Corridor Marketing Strategy Committee had the first meeting. Kalkaska, Mancelona, Cadillac and Fife Lake were represented. We’ve been asked to make a list of our assets for our next meeting. We will then begin drafting a Marketing Strategy for the Corridor.
    4. Iceman Cometh – We met with Steve Brown and reviewed the location of this year’s race. We mapped out the layout of the civic center, race area, parking areas and pedestrian/bike routes to the Civic Center from the various parking areas. We are looking into obtaining permission to use the Church of Christ parking lot, too. Dean Farrier is taking care of that for us. Having it at the Civic Center will be a win for everyone.
    5. Community Concert is set to be held this Saturday at Railroad Square. Music starts at 6:00 PM. We hope to see you there. American Made will be the main act, they play classic rock. Also, Kiwanis have moved their Steak & Corn Picnic to Sunday of the Street Festival at Railroad Square, which will make the Street Festival a 3-Day Event.

 

 

  • Projects & Promotions
    1. Met on June 16
    2. Discussed Street Festival Updates
      1. Picnic and Concert is set
      2. Saturday Entertainment (no update)
      3. Set-Up/Break down
        1. Need Fencing for the Beverage Tent, we need to ask Fair Board
        2. Kal-Ho is only doing beverages, not food
      4. Tables/Chairs – Booked, waiting for cost estimate (8 rounds w/ 8 chairs)
      5. Food Vendors
        1. Food Truck
        2. Federation of Christian Sportsmen – Hot Dogs, Brats, Burgers
        3. Possibly BC Pizza
      6. Possibly bringing Laser Tag
    3. Community Concert – set to go for July 16
    4. Discussed having a seasonal tent placed @ RR² for season, but pricey. Will continue to borrow from Trout Festival for this year
    5. Compensation for Deb Ball-Odeh to continue managing Farmers’ Market Facebook page and adding all of our events to all the Facebook pages she manages.
      1. Committee is recommending to the Board to continue compensation with an increase to $200 for the season
      2. Question on how do we determine if it’s worth the compensation? – Hard to quantify how successful Facebook marketing is, but we can say that many people are seeing and liking the posts.
      3. Motion by Burgin, second by Sanborn, to authorize to pay Deb Ball-Odeh $200 to manage the Farmers’ Market Facebook page and market our events on other pages she manages. A roll call vote was taken: Ayes – Burgin, Coffey, Paryani, Sanborn, Johnson, Sieting, Yost, Zenner and Ascione. Nays – None. Absent – None. Motion Carried.
    1. Farmer’s Market Committee
      1. Committee met on June 16
      2. Number of vendors has increased from 4 vendors the first day to 10 vendors in Week 4. We will begin doing Vendor Spotlight in The Voice.
      3. Discussed what’s working well.
      4. Department of Health & Human Services representative was present to discuss ideas on things we can add to enhance the market.

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Sieting, second by Sanborn, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Coffey, Paryani, Sanborn, Johnson, Sieting, Yost, Zenner, Ascione and Burgin. Nays – None. Absent – None. Motion carried.
    1. Cash Balance Report: Motion by Coffey, second by Paryani, to accept as presented. All Ayes, motion carried.
    2. Revenue Expenditure Report: Motion by Coffey, second by Paryani, to accept as presented. All Ayes, motion carried.
  • Committee Appointments: Reviewed and discussed committee appointments. All Board Members agreed with appointments. All appointed per Chair Zenner. Gentelia will send all meeting times/dates to applicable members.

 

  • Schedule a Design Committee Meeting: Set for Monday, July 18 @ 10:00 AM at the Village Office.

 

  • 5:40 PM Adjourn to the Farmers’ Market

 

 

  1. OLD BUSINESS: None
  • FOR YOUR INFORMATION:

 

  1. ADJOURN: Motion by Sanborn, second by Coffey, to adjourn the meeting. All Ayes, meeting adjourned at 5:45 pm.

Next Meeting – August 2, 2016 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia