Village Council Minutes 6-13-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JUNE 13, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko (arrived at 6:10 p.m.), Ellis (arrived at 6:02 p.m.), Needham, North, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Mike Perreault, Police Officer; Mark Baars Clean Water Plant Supervisor; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Amy Sieting, Mickey Miller, Dan Johnson, Denise Kelly, Kevin Rogols and Dennis Mansfield.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Sanborn, to approve as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by North, second by Ellis, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

 

PRESENTATIONS – None

 

BILLS

Motion by North, second by Needham, to pay the bills as presented in the amount of $86,063.12. A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Needham North, Sanborn and White; Nays – None; Absent – Banko (arrived late).  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Personnel Committee – Trustee Needham reported that the committee met on May 23, 2016.  Police Officer Labor Council union negotiations took place, and the committee will meet again on June 15, 2016 in hopes of resolving this contract.

Needham stated that Terry Roote of Great Northern Benefits presented information on transitioning to the Hard Cap option for health insurance compliance with Public Act 152 of 2011. The committee recommends approving this option effective October 1, 2016.  This will be considered under New Business.

Needham stated that Terry Roote also discussed a proposed cafeteria plan for employee healthcare benefits, which would allow employees to choose their own insurance plans. The Village would allocate so much money to each employee to aid in the purchase of insurance benefits.  The committee recommends this option, and it will be part of the Hard Cap.

Needham advised that the committee also considered a recommendation to increase front office clerk Faith Ramsey’s hourly wage effective March 1, 2016. Needham stated this increase is well-earned as Ramsey is doing an exceptional job, and the position has gone above and beyond solely receipting in payments.  Discussion took place regarding making the increase retroactive to March 1, 2016.  Trustee North advised that the Financial Management Guide followed by the Village states approved wage increases should be effective at the beginning of the fiscal year.

Motion by Needham, second by Ellis, to increase Faith Ramsey’s hourly wage from $9.25 to $10.50 per her supervisor and the Village Manager’s recommendation effective March 1, 2016. A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North, Sanborn and White; Nays – Trustee Ellis; Nays – None.  Motion carried.

 

Finance Committee – Trustee North stated that the committee reviewed payroll reconciliations, current invoices, monthly payroll registers, bank reconciliations and journal entries.  Everything was found to be in order.

REPORTS FROM VILLAGE OFFICERS

 

POLICE REPORT

 

The May 2016 report was presented by Lieutenant Artress. Artress stated that new part-time police officer Mike Perreault was sworn in, and is scheduled for training later this month.  Artress stated that Perreault will be a great fit for the department.  Perreault introduced himself, and reviewed his involvement with law enforcement agencies and background in firearms instruction.

 

CLEAN WATER REPORT

The May 2016 report was provided by Cleanwater Plant Supervisor Mark Baars. Baars stated he is hoping to hire a new employee for the plant soon.

MANAGER’S REPORT

Manager Yost stated he has been meeting weekly with Kalkaska Memorial Health Center representatives regarding the infrastructure relocation project. Yost announced that bids are due on June 14, 2016.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Recommendation from Kalkaska Brownfield Redevelopment Authority to Appoint Donald Kessel to Vacancy on Board – Motion by Needham, second by Banko, to appoint Kessel to the vacancy on the Kalkaska Brownfield Redevelopment Authority for term ending 2018.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-019 Hard Cap Option for Compliance with Public Act 152 of 2011 – Motion by Needham, second by Sanborn, to adopt Resolution 2016-019.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Ellis, Needham, North, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Resolution 2016-020 Authorizing Closure of Fourth Street for Annual Commission on Aging Picnic – Motion by White, second by Needham, to adopt Resolution 2016-020.  Motion carried on a voice vote.

Consider Adoption of Resolution 2016-021 Authorizing Display of Rotary Chicken Barbecue Banner – Motion by Needham, second by White, to adopt Resolution 2016-021.  Motion carried on a voice vote.

PUBLIC COMMENT

Trustee Needham asked about the deadline for filing Trustee petitions for the November election. The Village Clerk will provide this information.

Trustee Banko apologized for being late for the meeting. Banko, as a Village resident, inquired about a neighbor with excessive junk in his yard.  Compliance Officer Denny Corrado stated he has been working with the suspect to get the yard cleaned up.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:25 p.m.

Recorded By: Angie Koon, Village Clerk

DDA Minutes 6-7-16

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, JUNE 7, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chairman Bruce Zenner at 5:03 P.M.

BOARD MEMBERS PRESENT:  Ascione, Burgin, Sieting, Zenner, Sanborn, Coffey, Johnson, Yost (L) and Paryani (L)

BOARD MEMBERS ABSENT:  None

PUBLIC PRESENT:  Cash Cook (DDA Director), Gayenell Gentelia (Recording Secretary),

Caleb Paryani and Natalie Rhoades

  1. APPROVAL OF AGENDA: Motion by Sieting, second by Burgin, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES:

Motion by Sanborn, second by Burgin, to approve May 3, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]

 

  1. PRESENTATION:
      1. Laser Tag Event – Michael Dunn (No Show)

 

  1. CORRESPONDENCE: None.

 

  1. COMMITTEE REPORTS
  • DDA Director Update
    1. We got a $5,000 grant to advertise Farm to Table for our Farmers’ Market. The emphasis is on a healthy lifestyle. We’re purchasing 16 weeks of air time on WTCM-FM, WTCM-AM and WCCW. Also, a summer-long advertisement in the Voice. Several community calendars in print and on air have also worked.
    2. The first 2 Farmers’ Market have gone well.
    3. We met with Representative Rendon on traffic, dark store and DDA legislation.
    4. We’re continuing the pursuit of a Memorandum of Understanding for trail expansion to connect the proposed green trails to the Village.
    5. We met with Networks Northwest and are formulating a plan to update the Village Master Plan, Village Rec Plan and DDA Master Plan.
    6. The 131 Corridor group is nearing finalization of their documents, as is the Boardman Watershed group.
    7. We toured the Village with InSite Capital and another developer.
    8. The DDA Planning Grant group is forging ahead.
    9. We forwarded to all the latest news on TIF legislation.

 

 

  • Main Street Program Developer Update
    1. Airport Fly-In continues to be on track to be successful. KPTA has agreed to have stops for our events (Fly-In and Street Festival) at the COA, Level Acres, Senior Haven, the Village Club House (parking area) and all apartment complexes in the Village. I have requested a list of stops from Janet Cox and am waiting for her response. The Sports Boosters will be unable to do the lunch concessions, but we are hoping the Food Truck Guy will be able to move from RR² to the Airport. We (Cash, Karl Klimek and I) did an interview yesterday with Beverly Fields from The Voice and the Airport Fly-In will be on the front page of their next issue.
    2. I attended the National Main Street Conference in Milwaukee. It was a great experience and I was able to attend many of their sessions, including the New Main Street Director training on Sunday. My favorite session was the Placemaking Boot Camp that brought us outdoors and we helped build Adirondack chairs, painted a table/bar structure, mailbox for Letters to Milwaukee and a wooden memorial for the Letter Carriers. My least favorite part of the conference was getting stuck in Milwaukee for an extra 2 days due to flight cancellations and having to drive home because I didn’t want to stay another night.
    3. I have been asked by the Library to be on the Grant Committee in addition to the Communications Committee. We had our first meeting as a team and also met with the Interlochen Library Grant Committee Member to discuss their process.
    4. I have been asked to be on the 131-Corridor Marketing Strategy Committee. Our first meeting will be on the 22nd of the month. This group will be charged with creating a marketing strategy and branding campaign for the 131-Corridor.
    5. The Speeder Rail Car Stop in Kalkaska was quite successful. The Tour Participants really enjoyed having local folks interact with them, and the locals had nothing but positive things to say about the event. I posted the event on Facebook before the event. 4.025 viewed the post with 77 shares. After the event, I posted a video of the rail cars leaving Kalkaska. 7,500 viewed the post, and over 3,900 watched the video. I also added this event to every radio community calendar I could find online, and sent a press release to the TV stations and newspapers. Cash saw it on 9&10 News Community Calendar and several people heard it on the radio. We will continue with this form of Free Marketing with our other events.

 

 

  • Projects & Promotions
    1. Speeder Car Update
    2. Discussed Street Festival Follow-Ups and Plans
      1. Friday – Picnic (Kiwanis) and Concert
      2. Saturday
        1. Some entertainment is yet to be booked
        2. Cheer Team will be back
        3. Face painting
        4. Music – not yet booked
      3. Discussed set-up/tear down
      4. Tables & Chairs – Bob will lead and include set-up in pricing
      5. Port-a-Jons are booked (4) – suggestion to put a canopy over each to help with heat
      6. Food Vendor needs to be approached
    3. Community Concerts
      1. Ordered port-a-jon (1)
      2. Concessions still up in the air
      3. Tent – Patty to looking into the purchase, rental or lease of a tent for the season
    4. Other Business
      1. Streetscape Flowers need to be ordered, only received one bid. Bid accepted. Motion by Sieting, second by Coffey, to pay up to $900 for flowers. A roll call vote was taken: Ayes – Burgin, Coffey, Paryani, Sanborn, Johnson, Sieting, Yost, Zenner and Ascione. Nays – none. Absent – none. Motion Carried.
      2. Asked for volunteers to help plant flowers in planters on Thursday @ 4:00 PM. Sieting, Zenner, Paryani, Cook and Gentelia volunteered.
      3. Discussed the moving and placement of planters throughout the downtown area. 40 planters. Motion by Sieting, second by Coffey, to pay up to $200 to have planters moved. Discussion: dollar amount may not be enough, should we raise it. Amended motion by Sieting, second by Coffey to pay up to $400 to have planters moved. A roll call vote was taken: Ayes – Coffey, Paryani, Sanborn, Johnson, Sieting, Yost, Zenner, Ascione and Burgin. Nays – none. Absent – none. Motion Carried.
      4. Book Marks – a hit across town, we need to order more. Agreed to order 2000 more book marks.
      5. KPTA Shuttle – will provide senior shuttle for $30/hour. We will book for Airport Fly-In and Street Festival. Pick-Up/Drop-Off @ Commission on Aging, Level Acres, Senior Haven and all Apartment Complexes in the Village.
    1. Farmer’s Market Committee – Update during Director’s Update, New location and day is working great.

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Sanborn, second by Coffey, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Paryani, Sanborn, Johnson, Sieting, Yost, Zenner, Ascione, Burgin and Coffey. Nays – None. Absent – none. Motion carried.
  2. Cash Balance Report: Motion by Coffey, second by Sanborn, to accept as presented. All Ayes, motion carried.
  3. Revenue Expenditure Report: Motion by Coffey, second by Sanborn, to accept as presented. All Ayes, motion carried.
  4. Main Street In Practice Session Sign-Up June 21 – Wayne, July 21 – Three Rivers, August 16 – Manistee: Requesting for Board Members to attend at least one of the Main Street in Practice Session to learn more about the Main Street Program. Coffey will attend the August 16 – Manistee session.
  5. Main Street Webinar Sign-Ups: Requesting Board Members attend at least one webinar. Webinars are 1 hour long from 12:00 – 1:00 and can be done from anywhere as long as you have internet and a computer. Board members will email Gayenell with which dates they would like to participate.
  6. Planning Grant Consensus Meeting Set for July 20th @ KHS Library: Decision makers from the Community will be invited to participate. We are requesting all DDA Board Members be available to attend.
  7. Consider Creating a Design Committee to Initially Focus on the Design of the Information Tower (CiVIC): Chair Zenner asked for volunteers. Committee created per Chair Zenner as follows: Zenner – Chair, Burgin, Sanborn, and Ascione. Meeting date needs to be scheduled with DDA Director attending.   On that note, we now have a full board. We need to review the current committees and re-organize. Some have more work on their plate than others. Chair Zenner will look at current committees, revise titles and sent to Gentelia. Gentelia to send updated committee lists to all Board Members requesting their preference. If all committees are not filled, Zenner will appoint.

 

  1. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary
  • FOR YOUR INFORMATION: None
  • ADJOURN: Motion by Sieting, second by Sanborn, to adjourn the meeting. All Ayes, meeting adjourned at 6:07 pm.

Next Meeting – July 12, 2016 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Public Hearing-Site Plan Review: Special Meeting 7-7-16

The Kalkaska Village Planning Commission will be holding a Public Hearing on Thursday, July 7, 2016 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan 49646 to hear public comments on a Site Plan Application submitted by Walmart. Walmart is proposing to construct an approximately 124,000 square-foot retail store, along with a 6-island fueling center (with two additional islands considered for future expansion) and fuel center kiosk.  The applicant is requesting a one-year extension of the original site plan, which was approved on July 9, 2015. This includes a color palette change approved by the Kalkaska Planning Commission on March 3, 2016.  An amendment to the orientation of the store is also being proposed with all elements, including proposed building setbacks, remaining in compliance with zoning ordinances per the originally approved site plan. 

 

Anyone wishing to provide comment may do so in person or by counsel. Written comments may also be submitted and must be received by 4:00 p.m. in the Village Office on July 7, 2016.  A copy of the submitted application may be viewed at the Village Office during regular business hours, Monday through Friday from 10:00 a.m. to 4:30 p.m.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Notice of Public Hearing 6-23-16

Tax Parcel ID#: 041-087-001-50

Site Address: 410 S. Coral Street

Zone District: Medical

The Kalkaska Village Planning Commission will be holding a Public Hearing at a special meeting on Thursday, June 23, at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan 49646 to hear public comments on a Site Plan application submitted by the Kalkaska Memorial Health Center (KMHC). The proposed project consists of a one-story, 1,160 square-foot addition to the existing Rural Health Outpatient Services Clinic at the KMHC.  It also includes selective interior demolition and new interior construction in an approximately 1,800 square-foot work area on the ground floor of the existing KMHC clinic building.

Anyone wishing to provide comment may do so in person or by counsel. Written comments may also be submitted and must be received by 4:00 p.m. in the Village Office on June 23, 2016.  A copy of the submitted application may be viewed at the Village Office during regular business hours, Monday through Friday from 10:00 a.m. to 4:30 p.m.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Planning Commission Minutes 6-2-16

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

JUNE 2, 2016

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Jordan, Sieting, Burgin, Baxter, Dupuie and White.

ABSENT: Yost

PUBLIC PRESENT: Rick Skendzel, Connie Farrier, Kathy Sanborn, Kenneth Berry and Dean Farrier.

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Chair Larsen requested that item 7c. Kalkaska Memorial Health Center (KMHC) Presentation be added under Current Business. Baxter also noted that the date of the next regular meeting, which appears at the bottom of the agenda, was incorrect.

Motion by Sieting, second by Jordan, to approve the agenda as amended. Motion carried on a voice vote.

APPROVAL OF MINUTES

  • May 5 Regular Meeting: Chair Larsen pointed out a correction needed.

 

 

Motion by Baxter, second by White, to approve the minutes as amended. Motion carried on a voice vote.

 

SITE PLAN REVIEWS – None

COMMITTEE REPORTS

  • Historical District Study Committee: Jordan advised that he and Burgin explored the proposed historical district, and suggests expanding the district. Burgin to follow up with Don Bellinger for additional information.

UNFINISHED BUSINESS – None

CURRENT BUSINESS

  • Expenditure Report: Motion by Baxter, second by Dupuie, to accept as presented. Motion carried on a voice vote.

 

  • Property Beautification Awards: Motion by White, second by Burgin, to present the Residential Property Beautification Award to the homeowner at 201 S. Walnut Street; and the Commercial Property Beautification Award to the new Forest Area Federal Credit Union building at 409 Mile Road. Motion carried on a voice vote.

 

  1. KMHC Presentation of Future Site Plan: Rick Skendzel of Architecture Technology stated they are working on a project for the hospital, and reviewed the proposed addition to the building at Coral Street and Third Street. Connie Farrier of KMHC advised that they are planning to expand the Rural Health Clinic, as well as add nine exam rooms as clinical space for Kalkaska Medical Associates physicians. Farrier stated that the official site plan will be submitted to Manager Yost for review prior to presentation to the Planning Commission. Farrier requested that a special Planning Commission meeting be held later this month as they want to begin work as quickly as possible. White asked whether the project will be dove-tailed with the relocation of Village utility infrastructure. Farrier replied that it will.

PUBLIC COMMENT

Dupuie stated she is very excited about the new physician starting at Kalkaska Medical Associates, and inquired about her background. Farrier stated that her residency was completed in Traverse City.

 

Burgin expressed his frustration over projects he has seen come into the Village that were not presented to the Planning Commission. Burgin stated he feels that, by being filtered out of these projects, the Planning Commission is not being respected.

Discussion took place regarding soil erosion and water run-off issues at Nick’s Motor Sales. It was pointed out that no site plan was brought before the Planning Commission for this business.  Sieting stated that there have been instances where stipulations placed on site plan approvals are not being followed, and advised that the Village Compliance Officer could assist by following up with these issues.

ADJOURNMENT

Motion by Dupuie, second by Baxter, to adjourn the meeting. Motion carried on a voice vote. The meeting was adjourned at 6:25 p.m.

Recorded by: Angie Koon, Village Clerk

Village Council Minutes 5-23-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MAY 23, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Banko, Ellis (arrived at 6:05 p.m.), Needham, North, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Kevin Hesselink, Kevin Rogols, Amy Sieting, Ann Kirtley and Dennis Mansfield.

President Sieting started with a prayer and led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Banko, second by North, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by White, second by Needham, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT

Kevin Hesselink introduced himself, and stated that he is running for 46th Circuit Judge.  Hesselink reviewed his qualifications for the position.  He also discussed his professional experience as both a trial and private practice attorney, and highlighted the personal organizations in which he is involved.

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES – None

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost stated that the Village has been working closely with the Kalkaska Memorial Health Center on the Coral and Second Street Infrastructure Relocation project, which is going well.

Yost advised that he will be proposing a Cell Tower Zoning Ordinance in the near future as he feels the current ordinance addressing this issue is inadequate.

Yost reported that the Rural Development project is progressing slowly, with the possibility for bids to be let in the late summer and work to begin in the fall.

Yost stated that a meeting was held on May 19, 2016 with representatives from MDOT to discuss a proposed traffic control signal at US131/Dresden Street and a speed limit reduction downtown. Yost reported that slow progress is being made on this issue.

Yost advised that auditors are on-site at the Village Office this week performing the audit. Yost also introduced individual First-Aid kits issued to police officers, and reviewed contents of the kits.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Appointment of Olson Bzdok & Howard as Village of Kalkaska Attorney of Record and Authorize President Sieting to Sign Engagement Letter – Motion by White, second by Sanborn, to appoint Olson Bzdok & Howard as the Village Attorney of Record and authorize President Sieting to Sign Engagement Letter.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Banko, Needham, North, Sanborn and White; Nays – Trustee Ellis; Absent – None.  Motion carried.

Manager Yost pointed out that the firm’s attorneys have extensive experience in municipal law with the same rates charged as attorneys at Sondee, Racine & Doren, with whom they often work closely.

PUBLIC COMMENT

Kalkaska Memorial Health Center (KMHC) Administrator Kevin Rogols distributed and reviewed the 2nd Annual Community Benefit Report.  Rogols stated that the report identifies areas of KMHC contributions and reinvestment into the community.  Rogols also advised that the hospital is seeking to add seventeen positions with the adoption of its proposed 2017 budget.

Manager Yost stated that the Master Plan renewal process has begun, and Rogols will sit on the review committee on behalf of the hospital.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:17 p.m.

Angie Koon, Village Clerk

Village Council Minutes 5-9-16

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MAY 9, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees North, Sanborn and White.

ABSENT: Trustees Banko, Ellis and Needham

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant; Helen Artress, Department of Public Safety Administrative Assistant; Denny Corrado, Compliance Officer.

PUBLIC PRESENT: Chris Helberg, Mickey Miller, Kim Johnson, Dan Johnson, Ann Kirtley, Cash Cook, Amy Sieting, Matt Hickman, Dennis Mansfield and Patty Cox.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Trustee North requested that item 10g. Discuss Concepts for Mural at Chalker Park be added under New Business.

Motion by White, second by North, to approve as amended. Motion carried on a voice vote.

CONSENT AGENDA

Manager Yost pointed out a correction needed to the April 25, 2016 regular Council minutes.

Motion by North, second by Sanborn, to approve with correction to the April 25, 2016 Council minutes as noted above. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

Motion by North, second by Sanborn, to pay the bills as presented in the amount of $69, 990.23. A roll call vote was then taken:  Ayes – President Sieting and Trustees North, Sanborn and White; Nays – None; Absent – Trustees Banko, Ellis and Needham.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – Trustee North stated that the committee reviewed payroll reconciliations, current invoices, monthly payroll registers, bank reconciliations and journal entries with no errors found.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The April 2016 report was presented by Lieutenant Artress. Artress reported that the National Trout Festival and Tiffany Ferguson Memorial Run went smoothly.

CLEAN WATER REPORT

The April 2016 report was provided by Cleanwater Plant Supervisor Mark Baars.

MANAGER’S REPORT

Manager Yost commended the Kalkaska Department of Public Safety for taking the lead on two large-scale events in the past couple of weeks, and doing a great job.

Yost reported that the Kalkaska Memorial Health Center design is underway, with new water and sewer installation to take place in the upcoming months. Yost stated that this project has been coordinated between the Village and the hospital.

Yost announced that the Master Plan review process will begin on Wednesday, May 11, 2016.

Yost stated he is signing documents to change the Kalkaska Airport liability insurance carrier as a cost-savings measure.

Yost advised that a meeting was held with representatives from Walmart and MDOT regarding the proposed traffic light at US131 and Beebe Road. Yost explained that, with the approved access at County Road 612, MDOT is now requiring the traffic impact study be evaluated.  Yost stated this may cause a slight delay in construction.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Approval of Class A (New Vehicle Dealer) and Class B (Used Vehicle Dealer) License for Bill Marsh Automotive Group – Motion by North, second by White, to approve dealer license for Bill Marsh Automotive.  Motion carried on a voice vote.

Consider Adoption of Ordinance 2016-008 Amendment to Medical Marijuana Regulatory Ordinance – Manager Yost stated that additional revisions are needed to the ordinance and an amendment is not yet ready for consideration.

Motion by White, second by North, to table to a future meeting. Motion carried on a voice vote.

Consider Notice from Kalkaska County Treasurer-First Right of Refusal for Purchase of Foreclosed Property at 306 Third Street – Manager Yost recommended that the Village not purchase this property.

Consider Recommendation from DDA to Appoint Kimberlee Johnson to Board – Motion by Sanborn, second by White, to appoint Johnson to vacancy on DDA Board for term ending November 30, 2018.  Motion carried on a voice vote.

Consider Recommendation from DDA to Add Main Street Developer Gayenell Gentelia as Signatory on DDA Bank Accounts – Motion by Sanborn, second by White, to add Main Street Developer Gayenell Gentelia as Signatory on DDA bank accounts.  A roll call vote was then taken:  Ayes – President Sieting and Trustees North, Sanborn and White; Nays – None; Absent – Trustees Banko, Ellis and Needham.  Motion carried.

Consider Adoption of Resolution 2016-018 Charitable Gaming Licenses – Motion by North, second by Sanborn, to adopt Resolution 2016-008.  A voice vote was then taken:  Ayes – Three (3); Nays – None; Abstentions – One (1).  Motion carried.

Discuss Concepts for Mural at Chalker Park – Trustee North stated he made contact with a potential designer for the planned mural at Chalker Park.  North presented a proposed concept for the mural.  Council supports the design.

PUBLIC COMMENT

DDA Director Cash Cook announced that Chalker Park Clean-Up Day will be held on May 21, 2016 from 12:00 noon to 8:00 p.m. This will include wood chip replacement and general maintenance.  Trustee North stated that volunteers from local groups will be assisting.  McDonalds will provide snacks and beverages, while Backside Parlor will provide dinner for workers.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:20 p.m.

Recorded By: Angie Koon, Village Clerk

DDA Minutes 5-3-16

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, MAY 3, 2016 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Vice-Chair Coffey at 5:09 p.m.

BOARD MEMBERS PRESENT:  Vice-Chair Coffey, Ascione, Burgin, Paryani and Sanborn

BOARD MEMBERS ABSENT:  Chair Zenner, Sieting and Yost

PUBLIC PRESENT:  Cash Cook (DDA Director), Kim Johnson and Caleb Paryani

  1. APPROVAL OF AGENDA: Vice-Chair Coffey appointed DDA Director Cash Cook to take minutes in the recording secretary’s absence.Motion by Burgin, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.
  2.  
  3. APPROVAL OF MINUTES:

Motion by Sanborn, second by Burgin, to approve April 5, 2016 Regular Meeting Minutes as presented. All Ayes, motion carried.

 

  1. PUBLIC COMMENTS: [Please stand and state your name for the record]

DDA applicant Kim Johnson, who was present to observe the meeting, introduced herself to the board.

 

  1. PRESENTATIONS:  None
  2. CORRESPONDENCE: None

 

  1. COMMITTEE REPORTS 
  • DDA Director Update
    1. We are working with DeShano Development on multi-family housing adjacent to the proposed Walmart.
    2. The Gryphon Group is pursuing renderings for a development at the old municipal garage site.
    3. InSite Capital has another (3rd) developer interested in Kalkaska. We will meet before the end of the month.
    4. The Planning Grant group is proceeding, with a culmination at the Community Picnic/Concert on August 12.
    5. The 131 Corridor multi-municipality meeting concluded that they will continue to meet after the final document is produced. Each forthcoming meeting will have a specific topic with goals set for enactment. The best example is establishing a “Destination 131” cooperative marketing plan, similar to the “Sunrise Side”.
    6. I’ve attended the Stronger Economics Together workshops (Manistee, Benzie, Grand Traverse and Kalkaska Counties).
    7. The Fly-In preparations are proceeding nicely.
    8. The Chalker Park clean-up day is scheduled for May 21, 2016 from noon until 8:00 p.m. McDonalds will have muffins, coffee and juice around 12:30 p.m. with refreshments from 5:00 to 6:00 p.m.
    9. This afternoon I applied for a $5,000 grant to promote “Farm to Table” heathy eating through our Farmers Market.
  • Main Street Program Developer Update: None
  • Nominating Committee: Discussion took place regarding the interview with applicant Kim Johnson. Motion by Sanborn, second by Burgin, to recommend to the Village Council that Johnson be appointed to the DDA Board. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.

 

 

  • Projects & Promotions: Discussion took place on branding stickers and window clings.

 

  • Farmer’s Market Committee: Discussion took place on signage for the Farmers Market. Motion by Paryani, second by Ascione, to spend up to $250.00 at Pro Image Design for updated Farmers Market signs with logo. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.

 

 

  • CURRENT BUSINESS:

 

  1. Bills: Motion by Sanborn, second by Paryani, to approve payment of the bills as presented. A roll call vote was taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.
  2. Cash Balance Report: Motion by Sanborn, second by Ascione, to accept as presented. All Ayes, motion carried.
  3. Revenue Expenditure Report: Motion by Sanborn, second by Paryani, to accept as presented. All Ayes, motion carried.
  4. Approve Main Street Program Developer as an Authorized Signer on the DDA Bank Accounts: Motion by Sanborn, second by Paryani, to approve Main Street Program Developer Gayenell Gentelia as an authorized signer on the DDA bank accounts. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.
  5. Consider Jeff Stone’s Food Truck at Railroad Square for the summer: Motion by Ascione, second by Burgin, to allow Jeff Stone to use the north end of Railroad Square for his food truck for the summer, with reimbursement for electricity. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey and Paryani; Nays – Sanborn; Absent – Sieting, Yost and Zenner. Motion carried. 
  6. Approve a Debit Card for the Main Street Program Developer with a $1000 Spending Limit: Motion by Sanborn, second by Paryani, to approve a debit card for Main Street Program Developer Gayenell Gentelia with a $1,000.00 spending limit. A roll call vote was then taken: Ayes – Ascione, Burgin, Coffey, Paryani and Sanborn; Nays – None; Absent – Sieting, Yost and Zenner. Motion carried.
  7. OLD BUSINESS:
    1. Recurring Agenda Items:
      1. Clock Tower / Rotary – Discussion took place on priorities for the project.
  • FOR YOUR INFORMATION: None

 

ADJOURN: Meeting adjourned at 6:06 p.m. by Vice-Chair Coffey.

Next Meeting – June 7, 2016 @ 5:00 p.m.

Recorded By: Cash Cook, DDA Director

Proposed Amendment to Medical Marijuana Regulations Ordinance 5-9-16

Please be advised that, at their next regular meeting, the Village Council will be considering an amendment to the Medical Marijuana Regulations Ordinance, which was originally adopted on November 9, 2015.  The Village Council meeting will be held on Monday, May 9, 2016 at 6:00 p.m. at the Village Office located at 200 Hyde Street, Kalkaska, MI  49646.