DDA Minutes 5-7-13
VILLAGE OF KALKASKA
DOWNTOWN DEVELOPMENT AUTHORITY
MINUTES OF A REGULAR MEETING HELD ON TUESDAY, MAY 7, 2013 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.
- CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chair Zenner at 5:18 p.m.
BOARD MEMBERS PRESENT: Chair Zenner, Vice Chair Kessel, Hill, Burgin, Sieting, Coffey and Upleger.
BOARD MEMBERS ABSENT: None
PUBLIC PRESENT: Sue Brackenbury, Deb Ball-Odeh, Cash Cook, Beverly Fields, Lorraine Pittman and Gary John.
- APPROVAL OF AGENDA: Motion by Upleger, second by Kessel, to approve the agenda as presented. All Ayes, motion carried.
- APPROVAL OF MINUTES:
- a. April 2, 2013 Regular Meeting: Motion by Upleger, second by Coffey, to approve the minutes as presented. All Ayes, motion carried.
- b. April 12, 2013 Special Meeting: Motion by Hill, second by Coffey, to approve the minutes as presented. All Ayes, motion carried.
- c. April 25, 2013 Special Meeting: Hill pointed out a correction needed pertaining to the Trout Monument Restoration bid awarded to Klumpp’s for landscaping. The minutes should reflect that the Klumpp’s bid includes two sets of flagpoles. Motion by Hill, second by Sieting, to approve the minutes as amended. All Ayes, motion carried.
- PUBLIC COMMENT: None
- CORRESPONDENCE: None
- COMMITTEE REPORTS
- Kal-Fi Committee Report: Upleger reported that the committee would begin meeting more regularly in the future. Hill stated that the live stream cameras are available for use at Village events, and that one camera was operational for the Trout Festival. Gary John advised that he is working on coming up with a package price for the RTSP licenses for DDA approval. Coffey inquired about accessing the live stream camera via the Kal-fi website and Gary John explained. Burgin asked about the objective of the live stream cameras, and how the users are tracked. Hill explained that the cameras are a marketing tool for kal-fi subscriptions. Gary John reported that Kal-fi did have a large number of 1-day subscriptions during the Trout Festival.
- Promotions and Projects Committee Report: Burgin stated that the sign specifications required by MDOT for wayfinding signs have been clarified, and the committee will continue working with Pro Image Design on these. Kessel asked about removing the Winter Wonderland banners downtown. It was determined that Terry Sieting would be contacted to remove these banners and replace them with the Kal-fi banners.
- DDA Director Search Committee Report: Burgin stated that the committee reviewed sample job descriptions, and advised that Hill would be drafting a job description for review. Hill stated that the job description must be approved by the DDA, and the committee will meet first to review and recommend its approval. Burgin also stated that an advertisement will be drafted for publication after the next DDA meeting. Burgin stated the committee also discussed the mechanics of hiring a DDA director which included office space to be rented from the Village of Kalkaska, use of Village telephone and internet, and computer/printer to be purchased by the DDA. Burgin advised that a Director contract must also be drafted.
- Harvest Market Committee Report: Burgin stated that an ad was placed in the newspaper for the Market Manager position. Discussion took place on an application deadline. Burgin recommended Sue Brackenbury as Market Manager. Hill recommended waiting a couple of weeks for any additional applications that may come in. Sue Brackenbury stated that they have already missed many deadlines for the Farmer’s Market while waiting for the DDA to proceed. Brackenbury stated she would like to continue managing the Market as she had in the past without DDA sponsorship. Sieting reminded Brackenbury that she had approached the DDA for financial assistance which was provided but, since we are dealing with public funds, the proper channels must be gone through and this can take some time. Hill advised Brackenbury that, if she wished to start up her own Farmer’s Market and hold it on Village property, permission would have to be given by the Village Council to do so. Hill reminded Brackenbury that, since the Farmer’s Market changed locations several times the previous summer, this did not follow the permission originally given by the Village.
Discussion took place on why the decisions being made now were not addressed in December. Upleger stated he felt that a delay may have been caused this year, but next year the DDA will have everything in order for a good market. Brackenbury withdrew her application for Harvest Market Manager at this time, and stated she would find a location not owned by the Village to hold a market.
Motion by Sieting, second by Burgin, to place the Market Manager ad in the Record-Eagle twice and The Leader once with a deadline of May 24, 2013 for applications. A roll call vote was then taken: Ayes – Burgin, Coffey, Hill, Kessel, Sieting, Upleger and Zenner; Nays – None; Absent – None. Motion carried.
- TIF Committee Report: Hill advised that the committee will meet on May 10, 2013 at 1:00 p.m. with Brian Sousa of Wade Trim to discuss the Streetscape project.
- Nominations Committee Report: Motion by Upleger, second by Hill, to amend the agenda to add item 6f. Nominations Committee Report; and to delete items 7e., f., g. and i. under Current Business. All Ayes, motion carried.
Kessel stated that the committee met today to review DDA membership applications received. Kessel advised that the committee recommends appointing applicant Ella Boles to the DDA for the vacant term expiring in 2015. Burgin advised that he referred applicant Cody LeFevere to apply, and feels he would be valuable addition to the DDA. Applicant Lorraine Pittman gave further explanation as to why she would like to become a member of the DDA.
Motion by Hill, second by Upleger, to accept the Nomination Committee’s recommendation of Ella Bole for the vacancy expiring in 2015 and forward to the Village Council for appointment. All Ayes, motion carried.
- CURRENT BUSINESS:
- Bills: Motion by Hill, second by Sieting, to approve the bills as presented and authorize payment. A roll call vote was then taken. Ayes – Burgin, Coffey, Hill, Kessel, Sieting, Upleger and Zenner; Nays – None; Absent – None. Motion carried.
- Revenue/Expenditure Report: Motion by Kessel, second by Hill, to approve as presented. All Ayes, motion carried.
- Cash Balance Report: Motion by Upleger, second by Burgin, to accept as presented and place on file. All Ayes, motion carried.
- CD Balance: Motion by Kessel, second by Upleger, to accept as presented and place on file. Motion carried.
- Consider Membership Application from Ella Bole: Deleted
- Consider Membership Application from Damien White: Deleted
- Consider DDA Membership Application from Lorraine Pittman: Deleted
- Consider Request from Kal-Fi Customer for Refund: Discussion took place on how to issue a refund from a credit card transaction. Upleger recommends issuing a check to the customer.
Motion by Kessel, second by Sieting, to issue a refund check for $20.00 to the Kal-fi customer. A roll call vote was then taken: Ayes – Burgin, Coffey, Hill, Kessel, Sieting, Upleger and Zenner; Nays – None; Absent – None. Motion carried.
- OLD BUSINESS: None
- FOR YOUR INFORMATION: Hill advised that the Village auditors are in the office this week, and the audit they are performing includes DDA funds. Hill stated they would be here all week if anyone had questions for them.
Sieting advised that a child was bit by a Brown Recluse spider at Chalker Park. Sieting stated he spoke with the DPW Supervisor, who advised that spraying for spider at the park had never been done in the past. Sieting recommends that the park be shut down and sprayed for spiders.
Burgin gave an update on the monument signs, stating that bids have been requested and sprinkler system and dirt quotes have been received.
Sieting stated he had received inquiries about the demolition of the Erb Lumber building by those wishing to bid on the project. Hill explained that there are no funds in the budget for this right now, and the Village is trying to work on RFPs. Hill stated that the Village is still awaiting results of the EPA grant for which the Brownfield Redevelopment Authority applied, and the Village is not yet ready to bid out this project.
Deb Bal-Odeh stated she is glad that Wi-Fi is available in the Village. She also recommended that the DDA develop a policy on handling refunds for Kal-fi customers since one is not currently in place.
- ADJOURNMENT: Motion by Sieting, second by Burgin, to adjourn. All Ayes, motion carried. Meeting was adjourned at 6:40 p.m.
Angie Koon, Village Clerk