DDA Minutes 9-12-17

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, SEPTEMBER 12, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Member Ascione, appointed by Chair Zenner in his absence, at 5:04 P.M.

BOARD MEMBERS PRESENT:  Paryani, Sanborn, Burgin, Johnson, Ascione and Yost (left early).

BOARD MEMBERS ABSENT:  Zenner, Sieting and Coffey

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary)

  1. APPROVAL OF AGENDA: Motion by Burgin, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES: Motion by Sanborn, second by Johnson, to approve the August 1, 2017 Regular Meeting minutes as presented. All Ayes, motion carried.
  3. PUBLIC COMMENTS: [Please stand and state your name for the record]
  4. PRESENTATION: None
  5. CORRESPONDENCE: Thank you card from Kalkaska Conservation District and Kalkaska Middle School
  6. COMMITTEE REPORTS
  7.  
    1. DDA Director Update
      1. Dalmac next year, will revisit with Pat and see what we can do to support.
    1. Associate Director Update
      1. No question
    1. Finance Committee
      1. Discussed Consulting Contract for DDA Executive Director
        1. Change dates to reflect the new year’s contract
        2. $150/month increase
        3. Need to look into doing evaluations prior to increase
        4. Recommendation of committee for the board to approve new consulting service agreement with Cash Cook
        5. Motion by Sanborn, second by Paryani to approve the new consulting contract. A roll call vote was taken: Ayes – Paryani, Sanborn, Johnson, Yost, Ascione. Nays – Burgin. Absent – Coffey, Zenner and Sieting. Motion carried.
    1. MS/RRC Committee
      1. Attended a Main Street in Practice session in Grayling
      2. Committee recommends to continue at the Associate Level
      3. Recommend we move forward with the RRC Self-Evaluation
    1. Projects & Promotions question
      1. Comments on Facebook
      2. Financial pro-forma review from all events
        1. What is a measure to see if it’s cost effective?
        2. Should we continue?
        3. Cost vs. attendance
        4. Should we do 1 big concert or continue with 3 small ones
  1. CURRENT BUSINESS:
  2. Bills: Motion by Sanborn, second by Johnson, to approve payment of bills as presented. A roll call vote was taken: Ayes – Johnson, Yost, Burgin, Sanborn, Ascione and Paryani. Nays – None. Absent – Sieting, Zenner and Coffey. Motion carried.
  3. Cash Balance Report: Motion by Johnson, second by Sanborn, to accept as presented. All Ayes, motion carried.
  4. Revenue Expenditure Report: Motion by Johnson, second by Sanborn, to accept Revenue Expenditure Report as presented. All Ayes, motion carried.
  5.  
  6. Request to Approve Resolution of Support for a Rotary Charities $100,000 Capital Grant for the Kalkaska Community Information Center with a match funding of $100,000 funded by the Kalkaska DDA: Information Center construction only. Construction building, sidewalk, electric to building, museum, fountain. No benches, not all landscape. We are acting on plan in phases, this is just for Phase I. Motion by Sanborn, second by Paryani, to approve the Resolution of Support for a Rotary Charities $100,000 Capital Grant for the Kalkaska Community Information Center. A roll call vote was taken: Ayes – Sanborn, Johnson, Yost, Ascione, Burgin, and Paryani. Nays – none. Absent – Coffey, Sieting, Zenner. Motion Carried.
  7. Request to Approve Resolution of Support to Continue Michigan Main Street Program at the Associate Level for 1 Year: Recommendation of the committee. Motion by Johnson, second by Sanborn, to approve Resolution of Support to Continue Michigan Main Street Program. All Ayes, motion carried.
  8. Request to Approve Resolution of Support MEDC Redevelopment Ready Community Program: Motion by Sanborn, second by Johnson to approve the Resolution of Support for MEDC Redevelopment Ready Community Program. A voice vote was taken: Ayes – Four (4), Nays – One (1), Absent – (4). Motion carried.
  9. Low to Moderate Income Survey: Discussed with MEDC. MEDC recommends we do the survey, other communities who fell off of the Low to Moderate Income list did the survey and were approved as a Low to Moderate Income Community. We should probably consider funding that survey to see if we can qualify as a LTM Community. Waiting for information from MEDC on cost.
  10. OLD BUSINESS:
    1. Master Plan Update – Elise is working on all the Master Plans and should have a draft next month.
  1. FOR YOUR INFORMATION:
    1. All of the tickets to Color Tour have been sold.
    2. Would like to bring brief updates from what other committees’ board members are on:
      1. Planning Commission approved 3 Medical Marihuana site plans and renovation for Trout Town.
    3. Low hanging fruit we could identify. Bring to the Board for approval (add to agenda):
      1. Breezeway trees
      2. Information Board at the Post Office
    4. October 21 – ReLeaf Michigan planting 50 Trees in the Village
  2. ADJOURN: Meeting adjourned at 6:10 PM by Member Ascione.

Next Meeting – October 3, 2017 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia