Village Council Minutes 8-14-17 (Amended 8-30-17)

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, AUGUST 14, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis (arrived at 6:01 p.m.), Kelly, Needham, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Mark Baars, WWTP Supervisor; Helen Artress, Department of Public Safety Administrative Assistant; Glenn Artress, Police Lieutenant.

PUBLIC PRESENT: Debbie Perkins, Mickey Miller, Clyde Johnson, Darren Graham, George Konvinski, Pat Konvinski, Jarrad Novath, Ed Tobey, Robert Hall, Kelly Hall, Crystal Spencer, Lon Husbands, Ken Berry, Jonathon Dupuie, Gail Burkhart, Chris Sorensen, Annette Goodyear, Jailyn Oren and Kevin Rogols.

Manager Yost started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Trustee Kelly asked whether David Hogerheide’s question at the last regular meeting (regarding residency of Village Trustees) was addressed. Manager Yost advised that the Village is governed by the General Law Village Act, which states that a Village Trustee must be an elector within the Village.  Yost stated that he did meet with Hogerheide regarding this matter.

Trustees Kelly and Dupuie pointed out amendments needed to the August 1, 2017 Special Meeting minutes. Corrections will be made by the Clerk.

Motion by Sanborn, second by Needham, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

BILLS

Trustee Kelly questioned two invoices related to the lightning strike at the Clean Water Plant, citing transparency involving bills from Village officers. Clean Water Plant Supervisor Mark Baars stated that bids were sought for these repairs, with Kalkaska Overhead Door being the least expensive.  Trustee Kelly requested to see the bids.  Manager Yost further stated that invoices related to the lightning damage were submitted to Michigan Municipal League, the Village’s insurance carrier.

Motion by Sanborn, second by White, to pay the bills as presented in the amount of $566,828.51. A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Needham, Sanborn and White; Nays – Trustees Dupuie and Kelly; Absent – None.  Motion carried.

REPORTS FROM COMMITTEES

Finance Committee – Trustee Sanborn stated that, in addition to bills, the committee reviewed monthly payroll reconciliations, monthly payroll, bank reconciliations and journal entries.

Food Sovereignty Committee – No Report.

Ordinance Review Committee – President Sieting stated that the committee reviewed proposed amendments to the Medical Marijuana Regulatory Ordinance.  Sieting advised that the amended ordinance is currently being reviewed by the Village Attorney, and the committee hopes to present the complete version at the August 28, 2017 meeting.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The July 2017 report was provided by Lieutenant Artress.

Trustee Kelly asked whether the Village pays the Kalkaska County Jail Work Crew for work performed. Manager Yost stated that the Work Crew is paid for work done for the Village.  Kelly asked whether the Village charges other entities for assistance.  Lieutenant Artress stated other law enforcement agencies are not charged, in accordance with a Mutual Aid Agreement in place.  Yost explained that the Jail Work Crew is not treated as Mutual Aid.

Lieutenant Artress reported that Unit #10 (the Chevrolet Tahoe) was put into service on Friday, August 11, 2017. Artress also reported that the Kalkaska Street Festival went smoothly with no incidents.

CLEAN WATER REPORT

The July 2017 report was provided by CWP Supervisor Mark Baars. Trustee Kelly again requested copies of bids associated with the lightning strike damage at the Clean Water Plant.

MANAGER’S REPORT

Manager Yost gave an update on the Rural Development Project. Yost reported that the paving of the Village’s south and central streets is mostly complete, and restoration is underway.  Yost reviewed items not yet completed.  Yost also stated that work has begun on the SAW Grant.

Yost commended Council for utilizing local funds to resurface US131 at Third and Elm Streets.

Yost stated that the Village attorney is currently reviewing proposed amendments to the Village’s regulatory Medical Marijuana Ordinance.

Yost announced that administrative site plan reviews were completed for lots 9 and 10 of the Industrial Park, and will be reviewed by the Planning Commission at their September 7, 2017 meeting. A Public Hearing on a re-zoning request will also take place at this meeting.

Yost reminded all of the eclipse on August 21, 2017.

Yost announced that the Police Committee will be meeting soon to discuss various issues.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Approval of Pay Draw No. 7 Rural Development Water and Sewer Projects – Clyde Johnson of Gosling Czubak outlined the invoices included on the pay draw being presented, and stated that approval by Council must be contingent upon Rural Development approval.  Johnson stated that the draw also includes a change order involving a proposed amendment to the engineering contract, which represents a reduction in costs.

Trustee Dupuie asked for clarification on Basic Services versus Resident Project Representative. Johnson provided an explanation.

Motion by Needham, second by Ellis, to approve Pay Draw No. 7 contingent upon Rural Development approval. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

PUBLIC COMMENT

Annette Goodyear addressed all in attendance regarding the actions of Village President Jeff Sieting. Goodyear stated she sees Sieting failing the Ethical Standards of the Village, and feels that Sieting should be removed from office.  Goodyear cited Village Standards of Conduct she feels Sieting has violated, and stated she believes Council should act upon these violations.

Crystal Spencer asked whether it is typical for a Council member to use vile language on Social Media regarding Freedom of Information Act requests that are being filed with the Village. Spencer stated she also believes that Ethics violations exist.

Trustee Dupuie stated she feels such behavior is not normal or acceptable. Dupuie further stated she does not support name-calling or hateful language on Social Media.  Trustee Kelly stated she does not condone such behavior.  Kelly further stated that, since she is relatively new to the Village Council, she looks to more experienced members for guidance.  Kelly stated she feels that the Council needs to move forward with Village business.

Crystal Spencer stated she feels that with a leadership role come large responsibilities. Trustee White stated it is his understanding that facts on Freedom of Information Act requests are available to anyone.  Spencer stated she believes it is inappropriate to comment in such a manner on specific Freedom of Information Act requests.

Pat Konvinski referred to the last Council meeting where health insurance litigation was discussed. Konvinski asked whether the Plaintiffs are old enough to receive Medicare.  Konvinski also asked whether the Letter of Understanding referenced was written when officials involved in the litigation were in office.  Manager Yost will follow up with Konvinski regarding these inquiries.

Robert Hall asked whether there was a problem with the Village website as Village Ordinances cannot be seen on-line. Manager Yost stated that the Village website will be upgraded soon.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:35 p.m.

Recorded By: Angie Koon, Village Clerk