DDA Minutes 8-1-17

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, AUGUST 1, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chair Zenner at 5:12 P.M.

BOARD MEMBERS PRESENT:  Paryani, Sanborn, Coffey, Burgin, Johnson, Ascione and Zenner

BOARD MEMBERS ABSENT:  Sieting and Yost

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary)

  1. APPROVAL OF AGENDA: Motion by Johnson, second by Coffey, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES: Motion by Coffey, second by Johnson, to approve the July 11, 2017 Special Meeting minutes as presented. All Ayes, motion carried.
  3. PUBLIC COMMENTS: [Please stand and state your name for the record]
  4. PRESENTATION: None
  5. CORRESPONDENCE: Thank you card from Kalkaska Rotary for the use of the Community Tent for the Rotary Chicken BBQ
  6. COMMITTEE REPORTS
    1. DDA Director Update
      1. Steam Railroad Institute tour brought signs for the Color Tour in October
      2. Scheduled for October 7
      3. Marketing online
        1. Ticket Giveaway
        2. Radio Station
        3. Facebook
    1. Associate Director Update
      1. Volunteers needed to man bounce house and obstacle course at Street Festival
    1. Farmers’ Market
      1. 17 Vendors
      2. Going well
      3. Buckley bike shop has set up at Market a couple of times
      4. Can we refund 60% of vendor and tent fee to a particular vendor who has not become licensed?
        1. Motion by Coffey, second by Sanborn, to repay her 60% of vendor and Tent Fee for no longer participating at the market in the amount of $75. A roll call vote was taken: Ayes – Johnson, Burgin, Coffey, Sanborn, Ascione, Paryani and Zenner. Nays – None. Absent – Sieting, Yost. Motion carried.
      5. Concerns about parking, vendors parking at market parking. Asking vendors to keep parking available for customers.
      6. Discussion on Potluck, October 17 12:30 – 2:30 PM, please contact Sandy Hurd to sign up for dish to pass.
      7. Food Sovereignty discussion, can we add their minutes to our packet
      8. Discussion to pay Deb Ball-Odeh $200/ annually for managing Facebook page.
        1. Motion by Burgin, second by Coffey to pay Deb Ball-Odeh $200 to manage Farmers’ Market Facebook page. A roll call vote was taken: Ayes – Johnson, Burgin, Coffey, Sanborn, Ascione, Paryani and Zenner. Nays – None. Absent – Sieting, Yost. Motion carried.
      9. Farmers’ Market Committee Attendance lacking. All committee members need to be better at meeting attendance and punctuality.
    1. Projects & Promotions
      1. Finalized Street Festival
      2. Movie attendance
      3. Not promoting our events very well
      4. 12 vendors currently enrolled
    1. Website Committee
      1. Add Bob to committee
      2. Met with Russ Schroeder
      3. Discussed upgrades to the back end
      4. Have updates Gayenell will need to take care of
      5. What is the purpose of the website
      6. Discussion on updating business information
  1. CURRENT BUSINESS:
  2. Bills: Motion by Sanborn, second by Johnson, to approve payment of bills as presented. Question on ant bait, which was purchased for Farmers’ Market. CNA Surety Bond for DDA Director bond. A roll call vote was taken: Ayes – Johnson, Burgin, Coffey, Sanborn, Ascione, Paryani and Zenner. Nays – None. Absent – Sieting, Yost. Motion carried.
  3. Cash Balance Report: Motion by Coffey, second by Sanborn, to accept as presented. All Ayes, motion carried.
  4. Revenue Expenditure Report: Motion by Coffey, second by Sanborn, to accept Revenue Expenditure Report as presented. All Ayes, motion carried.
  5. OLD BUSINESS:
    1. Master Plan Update – Final Focus Group scheduled for tomorrow. Lots of works has already gone into the plan. Drafts will be forthcoming. Reviews and edits through December with approval in January.
  1. FOR YOUR INFORMATION:
    1. Antrim County Summer Series Concert for example of marketing concert series.
    2. Postal Route mailers
    3. Flower pots look terrific this year
    4. 4H participation this year was bigger than it has been since oil was here
    5. Look for volunteers to water flowers
    6. Contact Del Mac Group to have conversation
    7. Look into Streetscape Improvement in the Northern part of the district (West Mile Road)
    8. RRC/Main Street hasn’t met. We are waiting for CIP.
  2. ADJOURN: Meeting adjourned at 6:20 PM by Chair Zenner.

Next Meeting – September 12, 2017 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia