DDA Minutes 6-6-17

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, JUNE 6, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chair Zenner at 5:05 P.M.

BOARD MEMBERS PRESENT:  Paryani, Sanborn, Yost, Sieting, Johnson, Ascione and Zenner

BOARD MEMBERS ABSENT:  Coffey and Burgin

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary)

 

  1. DISCUSSION ON FUTURE MEETING FORMAT: For future meetings, Committee Meeting Minutes, Director and AD Updates are to be sent to Gentelia (Recording Secretary) by the Thursday before the meeting. The minutes will be added to the Board Packets for all Board Members to review and be prepared with any questions for the committee. We will no longer read committee minutes at the monthly Board Meetings. If no questions and/or clarifications are needed, we will move on. This will help drive more productive meetings and keep the Board focused and on task.

 

  1. APPROVAL OF AGENDA: Motion by Sieting, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.

 

  1. APPROVAL OF MINUTES: Motion by Sieting, second by Sanborn, to approve the May 2, 2017 Regular Meeting minutes as presented. All Ayes, motion carried.
  2. PUBLIC COMMENTS: [Please stand and state your name for the record]

 

  1. PRESENTATION: None
  2. CORRESPONDENCE: None

 

  1. COMMITTEE REPORTS
  2.  
    1. DDA Director Update
      1. Redevelopment Projects/Opportunities Discussion
      2. Fall Color Tour – michigansteamtrain.com

 

    1. Associate Director Update
      1. Housing Development Grant discussion

 

    1. Projects & Promotions
        1. Relatively Short meeting
        2. Calendar to local business
        3. Will chair of each committee approve putting their contact information on the calendar
          1. Send email out requesting approval to have their contact information on the calendar.
          2. To the council members, too.
          3. Or should we have them contact the Village Office
    2. Farmers’ Market
      1. Food Sovereignty discussion.
      2. Motion by Johnson, second by Sanborn, to authorize Sieting to draft a request to the Village Council for creation of a committee to look into Food Sovereignty for the Village. All Ayes, motion carried.

 

    1. Design Committee
        1. RFP research recommended looking into more than one firm with the caveat to continue with current firm if a relationship already exists.
        2. Should we proceed with another RFP or continue with Siedell.
        3. Motion by Sieting, second by Yost, to use Siedell as the architecture firm and approve a budget not to exceed $1000 for a rendering for the Rotary Charities Grant. A roll call vote was taken: Ayes – Paryani, Sanborn, Johnson, Sieting, Yost, Zenner and Ascione. Nays – None. Absent – Coffey and Burgin. Motion carried.
        4. We have received a couple of renditions for Site Design at Railroad Square.

 

  1. CURRENT BUSINESS:
  1. Bills: Motion by Sanborn, second by Johnson, to approve payment of bills as presented. A roll call vote was taken: Ayes – Johnson, Sieting, Yost, Sanborn, Ascione, Paryani and Zenner. Nays – None. Absent – Burgin and Coffey. Motion carried.

 

  1. Cash Balance Report: Motion by Sieting, second by Yost, to accept as presented. All Ayes, motion carried.
  2. Revenue Expenditure Report: Motion by Sieting, second by Yost, to accept Revenue Expenditure Report as presented. All Ayes, motion carried.

 

  1. Farm to Consumer Legal Defense Fund: Relates to Food Sovereignty. Is this appropriate for the DDA Board? Roll this over to the Council Committee referenced in Farmers’ Market discussion.
  2.  
  3. Request Approval to Reimburse Village for Electricity Install at Old Chamber Site: As the Water & Sewer Project was under way, there was an opportunity to place conduit under the Railroad Tracks. This would provide power to the Old Chamber site for Farmers’ Market, the Information Center and the Museum with the cost of conduit and electrical labor only to the DDA. Motion by Sanborn, second by Johnson, to reimburse Village for Electricity Install at Old Chamber Site. A roll call vote was taken: Ayes – Sanborn, Johnson, Sieting, Yost, Zenner, Ascione and Paryani. Nays – None. Absent – Coffey and Burgin. Motion carried.

 

  1. OLD BUSINESS:
    1. Master Plan Update – Last of the focus group will be on Thursday for the Library. Elise of Networks Northwest will have an update for us after that meeting.

 

  1. FOR YOUR INFORMATION:
    1. Next month’s DDA Meeting is scheduled for the 2nd Tuesday of the month, since the 1st Tuesday falls on the 4th of July.
    2. Mr. Cook is involved in the Medical Marijuana Project, assisting with the rewriting of the current ordinance.

 

  1. ADJOURN: Meeting adjourned at 5:35 PM by Chair Zenner.

Next Meeting – July 11, 2017 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia