Village Council Minutes 5-8-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MAY 8, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis, Kelly, Needham and White.

ABSENT: Trustee Sanborn

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Denny Corrado, Compliance Officer; Mark Baars, WWTP Supervisor; Glenn Artress, Lieutenant.

PUBLIC PRESENT: Mickey Miller, Ed Tobey, Ann Kirtley, Clyde Johnson and Dan Johnson.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Needham, second by Dupuie, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

Motion by Dupuie, second by White, to approve the bills as presented in the amount of $80,667.66. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham and White; Nays – None; Absent – Trustee Sanborn.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – President Sieting stated the committee reviewed payroll reconciliations, monthly payroll registers, bank reconciliations and journal entries.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The April 2017 report was provided by Lieutenant Artress. Trustee Dupuie questioned the time period for Animal Complaints, which was clarified by Lieutenant Artress.  Artress stated that the National Trout Festival went smoothly with no major incidents.  Artress attributes the minimal complaints to visibility of police officers.

Trustee Needham thanked the Village and Department of Public Safety for their assistance with the Trout Festival. Needham advised that, to her knowledge, the only complaint received from the public was a citizen who received a parking ticket.

CLEAN WATER REPORT

The April 2017 report was provided by Clean Water Plant Supervisor Mark Baars. Baars advised that there have been some problems with grease, which causes issues at the plant.  Baars is working with Compliance Officer Denny Corrado on grease trap inspections in order to resolve these issues.

MANAGER’S REPORT

Manager Yost reported that the Rural Development projects are in progress. These include the replacement of approximately 18,000 feet of water main, and the installation of remote reads for water meters.  Yost stated he and DPW Supervisor Nick Blasko have been spending much time on-site during these projects.

Yost stated the mandatory pre-bid meeting for the SAW Grant was held, with the bid opening taking place on May 17, 2017.

Yost announced the upcoming return of “Movie Night in Kalkaska”, which will be discussed under New Business. Yost stated that volunteers are needed for this endeavor.

Yost stated that the Village is working with the Coast Guard, as they have requested to use the Village airport for weekly training. Yost also pointed out that a Coast Guard helicopter flew over the Trout Festival Youth Parade, which was very well-received.  Yost stated the Coast Guard may be involved in this year’s Airport Fly-In as well.

Yost reported that former Senator Jason Allen recently visited the Village, and was updated on the progress of Village projects.

Yost stated that a severability clause was added to the Trail Consortium Memorandum of Understanding, which will be addressed under New Business.

Yost advised that the Groundbreaking Ceremony for Rural Development projects will be held on May 10, 2017 at 10:00 a.m. at the Trout Monument. Yost also stated that Representative Daire Rendon will hold hours at the Village Office on May 12, 2017 at 12:00 noon.

Yost announced the Law Enforcement Memorial Ceremony, which will take place on May 16, 2017 at 12:00 noon at the Kalkaska County Governmental Center.

Yost stated the Public Works Committee will meet on May 17, 2017 at 4:30 p.m. to open bids for the SAW project.

Yost stated that the Vietnam Moving Wall will be located at Railroad Square from August 17-19, 2018. Yost announced additional upcoming events taking place in the Village:  Railroad Speeder Cars on June 3, 2017; and the Airport Fly-In on June 24, 2017.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Approval of Rural Development Pay Draws for Water and Sewer Projects – Motion by White, second by Needham, to authorize pay draws contingent upon Rural Development approval.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham and White; Nays – None; Absent – Trustee Sanborn. Motion carried.

Consider Amendment to Kalkaska County Trails Consortium Memorandum of Understanding (Adopted March 27, 2017) – Motion by Kelly, second by Dupuie, to approve the Amendment to the Kalkaska County Trails Consortium Memorandum of Understanding.  Motion carried on a voice vote.

Authorize Participation in Kalkaska Movie Night – With the intent of providing low-cost or no-cost entertainment for families in our community, motion by Needham, second by Dupuie, to authorize the Village Manager to work in conjunction with Citizens 4 Kalkaska, and  others as those groups may emerge, in activities pertaining to providing an outdoor “Movie Night in Kalkaska” activity at Railroad Square; and to waive all fees associated with usage of these properties for “Movie Night in Kalkaska”; and, further, to waive fees for vendors who may be invited to participate.  However, vendors must register and be pre-approved by the Village Office.  Additionally, it is recognized funds may be expended for purchase of movie licensing, if required, and for acquisition of equipment to enhance the entertainment experience.  This is intended to be a modification of the Fee Schedule, focused on these activities only, with the goal of providing an incubator atmosphere for these activities.  Donations will be accepted, and placed in the suitable and appropriate existing line items in the Village Parks and Recreation budget.  The Village will exercise oversight authority to accept or reject any entertainment selection or vendor, as it sees fit, in order to insure a family and youth-oriented entertainment experience.  Individuals or groups are encouraged to contact the Village Office to offer services such as selection of entertainment and leisure.

A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly and Needham; Nays – None; Abstention – Trustee White; Absent – Trustee Sanborn.  Motion carried.

Discussion took place on the cost of movie licenses. Manager Yost asked for volunteers to assist with Movie Night.

PUBLIC COMMENT

Dan Johnson, Chair of the Kalkaska Memorial Health Center board, thanked the Village for its support and the opportunity to present information on the millage renewal. Johnson announced that the millage renewal was approved overwhelmingly at this month’s election.

Ann Kirtley, who lives near the Kalkaska airport, expressed concern about shooting taking place at the firing range during the day and night. Kirtley asked for clarification on who utilizes the firing range.  Lieutenant Artress stated that the firing range, which is owned by the Village, is used by law enforcement personnel and for CPL class instruction.  Artress advised that there have been no night shoots yet this year as night qualification usually takes place in the fall.  Manager Yost instructed Kirtley to contact Central Dispatch to report any problems.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:35 p.m.

Recorded By: Angie Koon, Village Clerk