Village Council Minutes 1-23-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, JANUARY 23, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Kelly, Needham, North, Sanborn and White.

ABSENT: Trustee Dupuie

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant.

PUBLIC PRESENT: Amy Sieting, Dan Johnson, Mickey Miller, Chris Helberg, Regina Hickman, Matt Hickman, Patty Cox, Kevin Rogols and Dennis Mansfield.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Needham, second by Sanborn, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT

Manager Yost introduced the Hickmans, along with Chris Helberg. Yost stated that the Hickmans head a citizens group who has been assisting the Village by shoveling out fire hydrants.  Yost thanked them for their help.

PRESENTATIONS – None

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – Trustee North reported that the committee met earlier in the month and entered into closed session with the attorney to discuss pending litigation.

North stated the committee met again on January 16, 2017 to review the proposed budget for fiscal year ending 2/28/18, as well as liability insurance proposals. North advised that the committee is not recommending any change to the Village’s liability insurance carrier.

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT – None

PRESIDENT’S REPORT

President Sieting announced the Speak Up Kalkaska public input event, which will take place on February 1, 2017 at 6:00 p.m. at the Kalkaska High School.

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Adoption of Amended Purchasing Policy – Manager Yost reviewed proposed amendments to the Kalkaska Purchasing Policy.

Motion by North, second by White, to adopt the January 23, 2017 amendments to the Village Purchasing Policy retroactive to August 1, 2016 and to authorize the Village Manager to seek two competitive quotes and waive the bidding requirements of this Policy for purposes of purchasing two used police cars and vehicle equipment. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.

CLOSED SESSION

Motion by White, second by Needham, to enter into Closed Session pursuant to MCL 15.268(e) to discuss the pending health insurance litigation strategy because discussion in an open meeting would have a detrimental financial effect on the litigating and settlement position of the Village of Kalkaska. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.  Closed Session began at 6:10 p.m.

RETURN TO OPEN SESSION

Motion by White, second by Sanborn, to return to Open Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.  Open Session resumed at 6:48 p.m.

Motion by Needham, second by White, to authorize the attorney and Village Manager to move forward with a proposed settlement as discussed in Closed Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Kelly, Needham, North, Sanborn and White; Nays – None; Absent – Trustee Dupuie.  Motion carried.

PUBLIC COMMENT – None

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:50 p.m.

Angie Koon, Village Clerk