Village Council Minutes 10-9-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, OCTOBER 9, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Helen Artress, Department of Public Safety Administrative Assistant; Glenn Artress, Police Lieutenant; Blake Huff, Police Sergeant; Mark Baars, Cleanwater Plant Supervisor; Nick Blasko, DPW Supervisor; Jennifer Standerfer, Village Treasurer.

PUBLIC PRESENT: George Konvinski, Pat Konvinski, Chris Helberg, Mark Johnson, Annette Goodyear, Ann Kirtley, Mickey Miller, Kelly Hall, Kevin Rogols, Clyde Johnson, Darren Graham, Terry Roote, Diana Shafer, Doug Hicks, Dawn Uranis, Amy Sieting, Ken Berry, Jonathon Dupuie, Crystal Spencer, Daryl Dimon, Dan Johnson, Lon Husbands, Elizabeth Dunham, Joe Verlin and Dennis Mansfield.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by Ellis, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT

 

Crystal Spencer asked whether the public would be given the opportunity to comment on the Audit Presentation after it takes place. President Sieting stated that he would allow this at some point during the meeting.

PRESENTATIONS

 

Audit Presentation from Gabridge and Company (Fiscal Year Ending 02/28/2017) – Joe Verlin introduced himself as the principle in charge of auditing services with Gabridge and Company. Verlin thanked staff for their assistance and professionalism during the course of the audit.  Verlin stated that they were able to give an Unmodified Opinion, the highest level of opinion available, meaning that they were able to verify all numbers presented to them.

Verlin reviewed the audit’s financial highlights and comparative statements, stating that the Village of Kalkaska is in line with other villages its size. Verlin pointed out that the General Fund is the only fund with an unassigned fund balance, and explained that there is no need for the Village to file a Deficit Elimination Plan as it is adequately funded with a strong financial condition.  Verlin commented that none of the departments were over budget, and commended department heads.  Verlin also stated that no material weaknesses were found in the Village’s internal control procedures.

Verlin reviewed Village funds’ revenues, expenditures and changes in net position. Verlin also reviewed the net pension liability, and discussed the Village’s OPEB (Other Post-Employment Benefits) obligation.  Verlin recommended that the Village develop a strategy to increase its pension (MERS) funding, stating that it has 23 years to fully fund MERS.

Verlin stated that there was nothing unusual or suspicious found in the Village’s revenues and expenditures, but noted concerns with transparency in financial reporting. Verlin recommended that the Village develop strategies to increase transparency.  Verlin suggested that revenue and expenditure reports be provided to Council each month, and that public information be made available to the citizens.

Verlin stated that concerns were brought up regarding related-party transactions. Verlin recommended that the Village review its Ethics and Purchasing Policies, and consider amending them for clarity.  Verlin emphasized that these are comments only, not findings, and no corrective actions are needed as nothing illegal was found.  Verlin further stated that this matter should be resolved now before it becomes a bigger issue.

Trustee Dupuie asked whether employees are contributing to the pension plan. Verlin stated that contributions are being made by the employer only.

Trustee Needham expressed concern over the issues discussed above, as Council members did not learn of these issues until after the audit was released. Needham stated she feels that Council should have been made aware of these issues earlier.  Verlin advised that these comments were brought to the auditors’ attention toward the end of the process, and they did not have time to present the issues to Council beforehand.  Trustee Dupuie stated she believes that Council knew the 2017-2018 budget was beginning in a deficit.

Manager Yost pointed out that healthcare liability has been the Village’s main focus for some time. Yost stated that the Village will need to look at increasing MERS liability in the next couple of years.

Yost stated he feels that, while the comments reviewed above are different than findings, they still exist in writing and seem to have the same gravity as findings. Verlin stated that these concerns were voiced by multiple sources.

Trustee Dupuie stated she believes that issues of non-transparency are not unfounded. President Sieting questioned Dupuie as to where she sees a lack of transparency.  Dupuie stated she believes the public should be aware when the Village President’s services are being utilized, and when the Village is paying an invoice to a Council member.  Manager Yost stated that Joe Verlin provided a sample Ethics Policy, which may be clearer than the Village’s current Ordinance on Ethical Standards of Conduct.  Yost stated that President Sieting may propose that this be reviewed in the near future.

President Sieting stated that he has owned his garage door company for 22 years, and has provided services to the Municipality at a great discount.

Trustee Kelly stated she recalls, early on in her term, seeing a bill from President Sieting’s company on the invoice register. Kelly advised she asked for transparency at that time as she felt there was a lack of transparency, and stated she has brought this up multiple times since her term began in November of 2016.  Kelly stated she has previously voted “no” on the bills due to a lack of transparency.

Elizabeth Dunham questioned the Village’s asset deficit, as pointed out during the Audit presentation, and asked whether this was normal. Joe Verlin stated this is not atypical of municipalities with Defined Benefit pension plans due to new pension reporting standards.

Crystal Spencer asked whether it appears that Village water and sewer rates are projected to increase. Verlin stated that an auditor’s role is to look backwards at an organization’s finances, whereas looking ahead at potential water and sewer rate increases is more an engineer’s role.  Spencer referred to a comment in the Village audit regarding the use of Village assets by employees.  This comment stated that law enforcement personnel were unable to substantiate the claims made.  Spencer asked which police agency investigated, and was not able to substantiate, these claims.  Verlin stated the claims were not investigated by the Village Police Department.

Lon Husbands asked whether the State would have a say in whether the water and sewer rates were increased. Manager Yost stated that a rate study would be needed, but the Village is not in a position with its water and sewer funds where it cannot fund its loans.

Elizabeth Dunham asked whether loans were taken out on the current water and sewer projects. Manager Yost responded that they were funded by loans within the Village’s budget.

BILLS

Motion by Sanborn, second by Needham, to pay the bills as presented in the amount of $833,626.66.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Kelly, Needham, Sanborn and White; Nays –Trustee Dupuie; Absent – None.  Motion carried.

REPORTS FROM COMMITTEES

 

Parks and Recreation Committee – Trustee White stated the committee met on September 28, 2017 to discuss the Re-Leaf Program, which will provide 50 new trees to the Village, and the allocation of trees at Chalker Park and the Mill Pond.  White stated the committee also discussed the types of trees proposed for each location, and the reason behind the species selected.  White announced that volunteers are needed for the tree-planting event, which will be held on October 21, 2017.  White requested that DPW be directed to leave a buffer zone at the Mill Pond.

Personnel Committee – Terry Roote of Great Northern Benefits, the Village’s insurance agent, reviewed renewal information for active employees’ health insurance benefits.  Roote stated that the Village currently takes part in a Defined Contribution benefit plan where the employer defines how much they will contribute toward benefits, with the employee selecting the plans and products that best meet their needs.  Roote reviewed renewal rates, and explained the components involved.

Trustee Needham stated that the committee met with Roote on October 2, 2017 to determine the Village’s contribution to health insurance. Needham reminded Council that, when transitioning to the Defined Contribution Plan last year, the Village allotted a hard cap amount which covered the plan closest to what employees already had.  Needham explained that employees have eight different plans from which to choose.  Trustee Dupuie questioned the monthly cap.  Roote explained the Hard Cap method, which the Village adopted the previous year, and stated that the hard cap budgeted by the Village has been below the maximum allowance as defined by the State.

Lon Husbands asked whether the Village’s contribution toward insurance was the same for both union and non-union employees. Manager Yost explained that current union contracts are now drafted based on the “Cafeteria Plan” described above.

Kalkaska Memorial Health Center Administrator Kevin Rogols asked how many insurance administrators existed for the eight plans from which employees may choose. Roote advised there is only one administrator for all plans.

 

Finance Committee – Trustee Sanborn stated that, in addition to bills, the committee reviewed monthly payroll reconciliations, monthly payroll, bank reconciliations and budget amendment numbers 1 and 2.

REPORTS ON SINGLE MEMBER ASSIGNMENTS

 

Manager Yost reported that the Medical Marijuana Advisory Team met with the Manager and Village Staff, and media was invited as well. Yost stated that five Provisioning Center licenses will be approved by the Village this week.  Trustee White clarified that the licenses are being approved at the Village level only, and may not be available if licenses are not issued by the State.   Trustee Dupuie asked how the deadline for application submissions was communicated.  Yost classified this as a ‘soft’ deadline, and stated that applications may still be submitted.

Trustee Dupuie inquired about the reimbursement request from the Cornell building owner of unused deposit money from the Brownfield Plan. Brownfield Redevelopment Authority member Kevin Rogols stated the board did not take action on this item.  Treasurer Standerfer advised that this request was tabled until next month, and will ultimately have to go before Village Council for approval.

Trustee Sanborn reported that the Village’s Blight Ordinance must be updated, requiring a meeting of the Ordinance Review Committee.

Trustee Dupuie advised she is still corresponding on the utilities insurance program.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

 

The September 2017 report was provided by Lieutenant Artress.

 

CLEAN WATER REPORT

 

The September 2017 report was provided by CWP Supervisor Mark Baars. Trustee Kelly inquired about the Process Control issues.  This will be addressed by Village Engineer Clyde Johnson later in the meeting.

MANAGER’S REPORT

 

Manager Yost advised that a Personnel Committee meeting is needed to discuss renewal of Craig Wood’s work agreement as Water Plant Operator.

PRESIDENT’S REPORT – None

 

UNFINISHED BUSINESS – None

 

 

NEW BUSINESS

 

Consider Approval of Pay Draw Number 9 Rural Development Water and Sewer Project – Clyde Johnson of Gosling Czubak explained the work involved in this pay draw.  Johnson stated that work at the Lift Station was delayed and has just begun.  Johnson also stated that punch list items will be completed at the Wastewater Treatment Plant.  Wastewater Treatment Plant Supervisor Mark Baars reminded Council that the report he submitted was for the previous month, which may be causing confusion. Manager Yost stated that it is not unusual to have a punch list at the end of a project this size.

Motion by White, second by Sanborn, to approve Part 1 (Water) of Pay Draw #9 in the amount of $207,262.56 contingent upon Rural Development approval. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Motion by Needham, second by White, to approve Part 2 (Sewer) of Pay Draw #9 in the amount of $41,487.09 contingent upon Rural Development approval. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Approval of Change Order No. 4 (Rural Development Water and Sewer Project) and Authorize Village Manager to Sign – Clyde Johnson of Gosling Czubak stated that this change order is associated with the SAW project.  Johnson explained that there is a need to raise manhole covers, which was determined by SAW to be a physical improvement.  The Village’s current grant does not allow for physical improvements.  Johnson stated Rural Development agreed that, if Council approves the change order, Rural Development funds may be used.  Johnson stated that the lowest bid was submitted by Sterling.

Motion by Sanborn, second by Ellis, to approve Change Order No. 4 in the amount of $9,000.00. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Recommendation from the Kalkaska Brownfield Redevelopment Authority to Appoint Dawn Uranis to a Vacancy on the Board – Motion by Needham, second by Ellis, to appoint Uranis to the vacancy on the Kalkaska Brownfield Redevelopment Authority for term expiring in 2018.  Motion carried on a voice vote.

Consider Adoption of Resolution 2017-029 Budget Amendment Number 1 – Motion by Needham, second by White, to adopt Resolution 2017-029.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Adoption of Resolution 2017-030 Budget Amendment Number 2 – Motion by Sanborn, second by White, to adopt Resolution 2017-030.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Kelly, Needham, Sanborn and White; Nays – Trustee Dupuie; Absent – None.  Motion carried.

Consider Adoption of Resolution 2017-031 Hard Cap Compliance with Public Act 152 of 2011 – Motion by Needham, second by White, to adopt Resolution 2017-031.  A roll call vote was then taken:  Ayes – President Sieting and Trusteed Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Authorize Village Manager to Sign Benefits Funding Worksheet (Health Insurance Renewal) – Trustee Needham reviewed the proposed hard caps to be allotted for employee health insurance plans.  Motion by Needham, second by Kelly, to authorize the Village Manager to sign the Benefits Funding Worksheet.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

 PUBLIC COMMENT

 

Elizabeth Dunham asked whether Village Council packet materials could be made available to the public for review prior to Council meetings. Manager Yost stated the Village may be able to accommodate this.

Dunham stated that she believe in supporting local businesses, and asked that proper procedures be followed by the Village to ensure that no conflict of interest exists. This comment was made regarding utilization of the Village President’s garage door company for services.

Dunham asked why the Village Police Department was being expanded at this time when, as pointed out by the auditor earlier, Village expenditures exceed revenues by $500,000 in the current year’s budget. President Sieting stated the expansion of the Police Department has always been hypothetical, but believes finances should be put into place if the time comes.  Sieting further stated that, with safety being the top priority, it is important to consider an increase in law enforcement when looking at the growing Village.  Dunham asked whether the expansion of the Police Department was in the works now.  Sieting again responded that the Village is researching the issue but not taking any action at this time.

Dunham inquired about the LEIN area that is being built for the Village Officers, and asked why it was needed. Sieting stated this will be a self-sustaining and time-saving measure, as the Kalkaska County Sheriff’s Department only has one officer on at a time.  Sieting stated that an existing room will be repurposed for the secure LEIN area.  Lieutenant Artress cautioned against further discussion as this topic is getting into the day-to-day operations of the Department of Public Safety.

Crystal Spencer asked for identification of those who serve on the Medical Marijuana Advisory Board. Manager Yost explained that this is a loose, ad-hoc group comprised of both Village staff and members of the community.  Yost further stated that this group does not have voting authority.

Spencer inquired about the status of the Village website. Trustee White stated he believes the updated site may be completed by the end of the month.  Spencer asked whether public could sign up via the website for notifications of upcoming Council meeting topics.  Treasurer Standerfer stated she is updating the current Village website, and will look into this possibility.

A 5-minute recess took place at this time.

 

CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION (POSSIBLE CLOSED SESSION PER SECTION 152.268E OF THE OPEN MEETINGS ACT

 

Motion by White, second by Kelly, to enter into closed session to consult with the Village of Kalkaska attorneys regarding trial and settlement strategy in connection with the pending healthcare lawsuits with the Hills, Ramseys, and Chew-Artress’s pursuant to MCL 15.283(e) because discussion in open session will have a detrimental financial effect on the litigating and settlement position of the Village. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.  Closed Session began at 8:00 p.m.

RETURN TO OPEN SESSION

 

Motion by Dupuie, second by White, to return to Open Session. A roll call vote was then taken:

Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None. Motion carried.  Open Session resumed at 8:25 p.m.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 8:25 p.m.

 

Recorded By: Angie Koon, Village Clerk

Ordinance Review Committee Meeting 10-11-17

Please be advised of a Village Ordinance Review Committee Meeting being held on Wednesday, October 11, 2017 at 4:00 p.m. at the Village Offices located at 200 Hyde Street, Kalkaska, MI 49646 to review the Village Ethics Ordinance and Purchasing Policy for possible amendments.

Planning Commission Minutes 10-5-17

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

OCTOBER 5, 2017

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Burgin, Baxter, White and Yost.

ABSENT: Sieting

PUBLIC PRESENT: Mickey Miller and Crystal Spencer

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Burgin, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

September 7, 2017 Regular Meeting:       Motion by Baxter, second by White, to approve as presented. Motion carried on a voice vote.

 SITE PLAN REVIEWS None

 

UNFINISNED BUSINESS: None

CURRENT BUSINESS

 

 

  • Expenditure Report: Motion by Burgin, second by Baxter, to accept as presented. Motion carried on a voice vote.

 

    1.  
  • Schedule Public Hearing for Petition to Amend the Zoning Ordinance (Kinnco Services LLC): Motion by White, second by Yost, to schedule the Public Hearing for the November 2, 2017 regular meeting. Motion carried on a voice vote.

 

Burgin asked for clarification on the property in questions, which Chair Larsen provided.

 PUBLIC COMMENT

 

Crystal Spencer asked whether the property mentioned above was being purchased for the purpose of operating a Medical Marijuana facility. Yost stated this is his understanding, though he is not certain.  Spencer also inquired whether the old Eagle Pitcher property was being sold as well.

White announced that the 31st anniversary celebration of ODP Productions would be held on Friday, October 6, 2017 at Up North Grill.  White also stated that the Color Tour train would be coming through Kalkaska on Saturday, October 7, 2017 and, weather permitting, a drive-in movie is scheduled for Saturday evening.

Burgin presented a GIS map of the proposed Kalkaska Historical District. Burgin stated that, once the boundaries are determined, data on individual owners within the proposed district will be needed.

 

ADJOURNMENT

 

Motion by Baxter, second by White, to adjourn. Motion carried on a voice vote.  The meeting was adjourned at 6:15 p.m.

 Recorded by: Angie Koon, Village Clerk

DDA Minutes 10-3-17

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, OCTOBER 3, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chair Zenner at 5:05 P.M.

BOARD MEMBERS PRESENT:  Burgin, Zenner, Coffey, Paryani, Ascione and Johnson.

BOARD MEMBERS ABSENT:  Yost, Sieting and Sanborn

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary)

  1. APPROVAL OF AGENDA: Motion by Coffey, second by Burgin, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES: Motion by Coffey, second by Johnson, to approve the September 12, 2017 Regular Meeting minutes after adding Harrington to section 7A.1. of the September 12 Minutes (Pat Harrington). All Ayes, motion carried.
  3. PUBLIC COMMENTS: [Please stand and state your name for the record]
  4. PRESENTATION: None
  5. CORRESPONDENCE: None
  6. COMMITTEE REPORTS
  7.  
    1. DDA Director Update
      1. Mail out flyer for Tree Planting to Board
      2. Steam Railroad Institute website, there may be a few tickets left according to Chair Zenner
        1. Train coming from the South
        2. Parking – South Museum Parking lot will be designated Handicap
        3. Train pull up approx. 9:50 AM for loading
        4. Loading on West side of train
      3. Chair Zenner appreciative of collaboration between all agencies and Networks Northwest. Discussion on Master Planning process
      4. Speeder Car Tour, we still have 2016 date on website
      5. Group of Investors information is not readily available per Burgin
    1. Associate Director Update
      1. Chronic Disease Summit Presentation discussion
    1. Farmers Market Committee Update
      1. Tim Ellis is Chair of the Food Sovereignty committee (Village Council) and they will meet on October 12. Once we can confirm time, it will be sent to the Farmers’ Market Committee members.
    1. Projects & Promotions Update
      1. Event Banner – looking into generic banners
      2. Concerts
        1. Book acts early
        2. Consolidate to 1 concert for the Friday Street Festival
      3. Downtown Businesses uniform signage
        1. Welcome signs or flags at all businesses
      4. Kiwanis Steak & Corn on Saturday (possibly)
      5. Survey at Street Festival of Attendees and Vendors
      6. Webcam – goes back to Scott (Village Manager) regarding ownership and access to Village network and internet access
      7. Dead Tree – has to go through Village, DPW will take care of it
  1. CURRENT BUSINESS:
  2. Bills: Motion by Coffey, second by Burgin, to approve payment of bills as presented. A roll call vote was taken: Ayes – Coffey, Paryani, Johnson, Zenner, Ascione and Burgin. Nays – None. Absent – Sieting, Sanborn and Yost. Motion carried.
  3. Cash Balance Report: Motion by Coffey, second by Johnson, to accept as presented. All Ayes, motion carried.
  4. Revenue Expenditure Report: Motion by Coffey, second by Johnson, to accept Revenue Expenditure Report as presented. All Ayes, motion carried.
  5.  
  6. Streetscape Christmas Décor Discussion: There was a discussion previously about having the decorations perpendicular and offset. Contractor thinks it may look awkward, but they can do it. Suggestion is to have the decorations hang as the same as last year. Discussion on additional decorations, such as garland, but the garland would be wrecked and not feasible. Motion by Coffey, second by Ascione, to approve the same number and types of decorations as last year. All Ayes. Motion carried.
  7. Low to Moderate Income Survey Discussion: Have not received any additional information from MEDC. We have also asked Networks Northwest if they have any information or guidance on how to proceed.
  8. OLD BUSINESS:
    1. Master Plan Update – Addressed earlier in meeting.
  1. FOR YOUR INFORMATION:
      1. Schedule a Design Committee Meeting next month.
  2. ADJOURN: Meeting adjourned at 5:59 PM by Chair Zenner.

Next Meeting – November 7, 2017 @ 5:00 p.m.

 

Recording Secretary: Gayenell Gentelia

Brownfield Redevelopment Authority Minutes 10-5-17

VILLAGE OF KALKASKA

BROWNFIELD REDEVELOPMENT AUTHORITY

MINUTES OF A REGULAR MEETING HELD ON THURSDAY, OCTOBER 5, 2017 IN THE VILLAGE OF KALKASKA COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

  1. CALL TO ORDER: The Village of Kalkaska Brownfield Redevelopment Authority regular meeting was called to order by Chair Neuhardt at 9:02 a.m.

BOARD MEMBERS PRESENT: Chair Neuhardt, Mark Avery, Kevin Rogols and Valerie Thornburg

BOARD MEMBERS ABSENT: None

PUBLIC PRESENT:  Cash Cook, Dawn Uranis and Mac McClelland

Thornburg was appointed to take minutes in Clerk Koon’s absence.

  • APPROVAL OF REGULAR AGENDA: Motion by Avery, second by Rogols, to approve the agenda as presented. Motion carried on a voice vote.

 

  1. APPROVAL OF MINUTES:  
  • September 7, 2017 Regular Meeting – Motion by Avery, second by Thornburg, to approve the minutes as presented. Motion carried on a voice vote.

 

  1.  
  • PUBLIC COMMENT: None

 

 

  1. CORRESPONDENCE: DDA Director Cash Cook stated that Peter Young, owner of the Cornell building, requested return of the unused portion of his deposit for the Brownfield Plan there. This item was tabled to the November 9, 2017 meeting.
  • UNFINISHED BUSINESS: None

 

  • CURRENT BUSINESS
    • Revenue/Expenditure Report:

 

    1. Approval of Bills

 

  • Westshore Publications Invoice# 48872: Motion by Avery, second by Rogols, to approve as presented. A roll call vote was then taken: Ayes – Avery, Rogols, Neuhardt and Thornburg; Nays – None; Absent – None. Motion carried.

 

  • Otwell Mawby Invoice# 17047: Motion by Neuhardt, second by Avery, to approve as presented. A roll call vote was then taken: Ayes – Avery, Rogols, Neuhardt and Thornburg; Nays – None; Absent – None. Motion carried.

 

  • Consider Membership Application from Dawn Uranis: Motion by Avery, second by Neuhardt, to recommend to Village Council that Dawn Uranis be appointed to the Brownfield Redevelopment Authority. A roll call vote was then taken: Ayes – Avery, Rogols, Neuhardt and Thornburg; Nays – None; Absent – None.       Motion carried.

 

Uranis inquired about getting updated on current Brownfield projects.

    1. Consider Submission of EPA Brownfield Assessment Grant Application: Mac McClelland of Otwell Mawby stated that he prepared and submitted an application in last year’s cycle, which was not successful. McClelland advised that the due date for applications is November 16, 2017.

Motion by Avery, second by Rogols, to request that Otwell Mawby prepare a Brownfield Assessment Grant Application for the Kalkaska Brownfield Redevelopment Authority. Motion carried on a voice vote.  The application will be reviewed and acted upon at the November 9, 2017 regular meeting.

  1. FOR YOUR INFORMATION: None
  • PUBLIC COMMENT: Cash Cook stated that the Master Plan update process has been very time-consuming. Dawn Uranis advised the board that she is a “Friend of the Library”.

 

  • BOARD COMMENTS: None

 

  • ADJOURNMENT – With no other business coming before the Board, motion by Avery, second by Rogols, to adjourn. Motion carried on a voice vote. The meeting was adjourned at 9:22 a.m.

 

Recorded By: Valerie Thornburg, Brownfield Redevelopment Authority member

Village Council Minutes 9-25-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, SEPTEMBER 25, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Glenn Artress, Lieutenant.

PUBLIC PRESENT: Arthur Caden, George Konvinski, Pat Konvinski, Dan Johnson, Melanie Pauch, David Pauch, Crystal Spencer, Ray Franz, Gayenell Gentelia, Ken Berry, Doug Hicks, Mickey Miller, Lon Husbands, Ann Kirtley and Dennis Mansfield.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Trustee Kelly asked for additional information on the Rotary Charities grant, for which the DDA wishes to apply to assist with the proposed Kalkaska Information Center kiosk. Gayenell Gentelia explained the components of the kiosk center that the grant funds would cover.

Motion by Sanborn, second by Needham, to approve the consent agenda as presented. Motion carried on a voice vote.

PUBLIC COMMENT

Art Caden stated he had several questions regarding the healthcare litigation/unfunded liability. President Sieting requested that Caden ask these questions during the second Public Comment segment.

PRESENTATIONS – None

 REPORTS FROM COUNCIL COMMITTEES

President Sieting stated the committee discussed concerns raised by the Kalkaska County Sheriff regarding additional policing of the Village due to incoming Medical Marijuana facilities. The potential for the Village Department of Public Safety to provide 24-hour coverage in the near future was also discussed.

Sieting stated that the committee discussed bringing the Law Enforcement Information Network (LEIN) in-house. Discussion also took place on the K-9 vehicle, as well as insurance coverage on the K-9.  Sieting reported that a possible grant opportunity exists to send two Village officers to an EMT course.  No recommendations for Council at this time.

Trustee Kelly, who is also a member of the Police Committee, expressed concerns over whether the budget supports 24-hour coverage for the Village Department of Public Safety. Kelly also asked whether the budget allowed for bringing LEIN in-house, citing the need for fiscal responsibility.

REPORTS ON SINGLE MEMBER ASSIGNMENTS

Trustee Needham reported that the Census documents were completed as required.

Trustee Dupuie stated she researched the proposed utilities insurance program, and submitted additional questions to the program administrator.

Trustee Kelly stated she received some good information from Denny Corrado (Village Zoning and Licensing Official) on medical marijuana. Additional research is needed.

 

REPORTS FROM VILLAGE OFFICERS

 

MANAGER’S REPORT

 

Manager Yost stated the airport tree-trimming process has begun, and the limits have been determined.

Yost reported that the Cross-Connection program, as well as the DEQ-required Water System Asset Management System, will also begin soon.

Yost announced that the Personnel Committee will meet on Monday, October 4, 2017 at 4:00 p.m. to discuss healthcare insurance renewal with the Village’s insurance agent.

PRESIDENT’S REPORT

President Sieting dispelled a rumor regarding the Hotel Sieting, stating there has never been a grant or a loan in place for the renovation of the building.

 UNFINISHED BUSINESS None

 

NEW BUSINESS

 

Consider Approval of Resolution 2017-025 in Support of the Michigan Main Street Program – Gayenell Gentelia, Associate Director of the Kalkaska DDA, explained that the DDA wishes to continue with the Michigan Main Street program for another year.  Gentelia stated there is no charge for this membership.

Gentelia also discussed the benefits of becoming a Redevelopment Ready Community (subsequent Resolution 2017-026), stating more grant opportunities would be available to the Village. Gentelia stated that no funds from the Village are necessary at this time, but may be required in the future.

Motion by Sanborn, second by Ellis, to adopt Resolution 2017-025. Motion carried on a voice vote.

Consider Approval of Resolution 2017-026 in Support of Becoming a Michigan Redevelopment Ready Community – Motion by White, second by Needham, to adopt Resolution 2017-026.  Motion carried on a voice vote.

Consider Approval of Resolution 2017-027 Authorizing Rotary Charities Capital Grant – Gayenell Gentelia reviewed the components of the proposed Informational Center kiosk that would be covered by a Rotary Charities grant if awarded.  Gentelia also reviewed the grant funding amount, as well as the DDA match amount.  Gentelia stated the project would begin in the spring of 2018, if the grant is awarded.  Ken Berry asked where the proposed kiosk would be located.  Gentelia explained it would be located in the open space next to the museum, and advised it would not interfere with any current activities in the area.  Gentelia presented the current rendition of the proposed Informational Center kiosk.

Motion by Sanborn, second by White, to adopt Resolution2017-027. A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Needham, Sanborn and White; Nays – Trustees Dupuie and Kelly; Absent – None.  Motion carried.

Authorize Village Clerk to Cast Ballot for MML Liability and Property Pool Board of Directors Motion by Needham, second by Sanborn, to authorize the Village Clerk to cast a unanimous ballot.  Motion carried on a voice vote.

 

Consider Adoption of Proclamation 2017-002 in Honor of Vietnam War Veterans Recognition Act of 2017 – Melanie Pauch of the Kalkaska County Department of Veterans Affairs requested that the Village Council approve to fly the Vietnam Veterans flag below the U.S. Flag downtown for the entire year of 2018.  Pauch further requested that the flag be flown every year thereafter from March 28-30 to commemorate National Vietnam War Veterans Day.  Pauch stated there is no cost to, nor manpower needed from, the Village to purchase or raise the flag.  This will be taken care of by the VFW and Color Guard.  The Proclamation was read aloud by Trustee Needham.

Motion by Needham, second by Dupuie, to adopt Proclamation 2017-002. Motion carried on a voice vote.

Consider Adoption of Resolution 2017-028 Attorney Resolution – Resolution 2017-028 was read aloud by Trustee Needham.  Trustee Dupuie asked how long Gretchen Olsen of Plunkett Cooney has represented the Village Manager.  Yost stated that the Village and Village Manager have been represented by Olsen since the lawsuit was filed by 258 Tire.  Yost explained that the resolution may need to be revisited and expanded if other Village officials are named in the lawsuit.

Motion by Sanborn, second by Needham, to adopt Resolution 2017-028. A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Needham, Sanborn and White; Nays – Trustees Dupuie and Kelly; Absent – None.  Motion carried.

Trustees Kelly and Dupuie stated this is the first time they have become aware of the issue, and voted no due to a lack of information.

 

PUBLIC COMMENT

 

 

Art Caden introduced himself as a Village taxpayer with questions regarding the healthcare litigation for lifetime benefits. Caden asked whether the suit had already been litigated.  Manager Yost explained that one lawsuit has been litigated, with a payment made to the plaintiff.  The other plaintiffs’ lawsuits have been consolidated into one case, and are still being litigated.

Caden asked why this topic affecting taxpayers is discussed in closed session rather than open session. Manager Yost explained that discussion on settlement and negotiation strategy takes place during closed session, as it would be detrimental to discuss such strategy in open session.

Caden asked how a property’s SEV would be affected should a judgment on these lawsuits be placed on the tax roll. Yost stated this would depend on the amount of the settlement.

Caden asked how this would affect older, retired residents on fixed incomes who are already burdened by taxes. Trustee White stated it is the Council’s job to protect the citizens of the Village.  President Sieting stated that the cost of these lawsuits is no more or less affordable now than when they began.

Ken Berry asked who is paying for any potential settlement. Manager Yost replied this will not be known until the liability amount is determined.  Yost stated there may be a possibility for some type of loan, but could not elaborate on this.

Pat Konvinski stated she is very upset over this lawsuit, and asked whether lifetime health insurance will be provided to all current employees after retirement. Manager Yost pointed out that the Letter of Understanding, which stated lifetime healthcare would be provided for certain named employees, was never approved by Council in the 1990s (when it was drafted).  Yost also stated that one active employee is a litigant in the healthcare suit.  Yost further stated that healthcare for current employees will not be covered by the Village after they retire.

Gayenell Gentelia reviewed details of the Re-Leaf Michigan grant awarded to the Village, which will provide 50 new trees at no cost to the Village. Gentelia announced an informational meeting taking place on September 28, 2017 at 6:00 p.m. to discuss planting of these trees, and to consider input from residents.  Gayenell asked for Council representation at the meeting as well as the tree-planting, which will occur on October 21, 2017.  Caden asked what types of trees would be planted.  Gentelia stated they are planning to plant as many native species as possible.

Ray Franz introduced himself, and stated he has filed for the 35th District Senate seat.  Franz reviewed his background and experience, and thanked Council for adoption of the Vietnam Veterans Proclamation.

Dennis Mansfield asked whether the Village has a policy and penalty in place for potential leaks from Closed Sessions. Manager Yost stated that, while it is unknown whether a policy exists, Village officials are governed by the Village Ethics Ordinance.


CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION (Possible Closed Session per Section 152.268e of the Open Meetings Act)

Motion by White, second by Sanborn, to go into closed session to consult with the Village of Kalkaska attorneys regarding trial and settlement strategy in connection with the pending healthcare lawsuits with the Hills, Ramseys, and Chew-Artress’s pursuant to MCL 15.283(e) because discussion in open session will have a detrimental financial effect on the litigating and settlement position of the Village. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.   Motion carried.  Closed Session began at 6:51 p.m.

RETURN TO OPEN SESSION

 

Motion by White, second by Needham, to return to Open Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.  Open Session resumed at 7:18 p.m.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:18 p.m.

Recorded By: Angie Koon, Village Clerk

Village Council Minutes 9-11-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, SEPTEMBER 11, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Helen Artress, Department of Public Safety Administrative Assistant; Glenn Artress, Police Lieutenant.

PUBLIC PRESENT: Clyde Johnson, Darren Graham, George Konvinski, Pat Konvinski, Crystal Spencer, Elizabeth Dunham, Ed Tobey, Diana Shafer, Art Caden, Ken Berry, Jonathon Dupuie, Bob Bowersox, Dawn Uranis, Fred Azar, Mickey Miller, Patty Cox, Billie Shafer and Dennis Mansfield.

Trustee Needham started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by Ellis, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

BILLS

Motion by Sanborn, second by White, to pay the bills as presented in the amount of $1, 245, 407.76.

A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

REPORTS FROM COMMITTEES

 

Finance Committee – Trustee Sanborn stated that, in addition to bills, the committee reviewed monthly payroll reconciliations, monthly payroll, bank reconciliations and journal entries.

REPORTS FROM VILLAGE OFFICERSPOLICE REPORT

The August 2017 report was provided by Lieutenant Artress.

CLEAN WATER  REPORT

The August 2017 report was provided by CWP Supervisor Mark Baars.

MANAGER’S REPORT

Manager Yost stated that the SAW grant program has begun, which includes the assessment and cleaning of the sewer system. Yost also stated that the force main tie-in, as part of the R.D. Project, went well.

Yost advised that a progress meeting was held at the Cleanwater Plant, and a good work plan was developed.

Yost stated that the 9/11 Ceremony, which was held this morning at Railroad Square, was a solemn occasion with many speakers. Yost thanked first responders for their service.

PRESIDENT’S REPORT

President Sieting announced that he will be assigning various tasks to single members of the Council. These tasks included medical marijuana issues, Census reporting, and the administration of a utilities insurance program.

 

UNFINISHED BUSINESS – None

 

NEW BUSINESS

Consider Approval of Pay Draw No. 8 Rural Development Water and Sewer Projects –  Motion by White, second by Needham, to approve Pay Draw No. 8 contingent upon Rural Development approval. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Request from Michigan Volunteer Defense Force to Waive Rental Fees for Village Clubhouse (October 13-15, 2017 and November 3-5, 2017) – Motion by Sanborn, second by Ellis, to waive Clubhouse fees as requested.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Bob Bowersox of the Michigan Volunteer Defense Force explained the services they provide. Bowersox stated they will be utilizing the Clubhouse as their command center during the Iceman race, as well as a field training event in preparation for the Iceman race.  Bowersox thanked Council for their support.

 

PUBLIC COMMENT

Elizabeth Dunham asked about the Consumers Energy Public Hearing, whose notice was provided in the Consent Agenda. Manager Yost explained this hearing takes place in Lansing, and the Village is required to notify Council.

Art Caden asked whether the Village Wastewater Treatment Plant was run by a contracted operator. Yost replied that the plant is operated by a Village employee.  Caden asked whether an annual inspection is performed by the MDEQ.  Yost stated that an inspection is completed, and it has always been exemplary.  Caden asked how groundwater monitoring samples are taken.  Yost explained that the samples are pulled by the Village, and Grand Traverse Analytical is utilized to test the samples.  Yost further stated that operation of the Wastewater Treatment Plant has been much-improved since it has come under Village management.

Pat Konvinski read a statement regarding her concern over the cost of the current Village healthcare lawsuits. Konvinski stated she feels this will affect not only Village property values, but Township and County property values as well.  Konvinski recalled the July 24, 2017 Council meeting, where attendees expressed concerns over Facebook posts by Village President Sieting.  Konvinski stated that, years from now, these Facebook remarks will be in the past but the effects of the lawsuits will still be here.  Konvinski asked about the ages of the plaintiffs, and whether they are Medicare-eligible.  Konvisnki also asked who was in office when the healthcare Letter of Understanding was enacted, as well as who signed the Letter of Understanding.  Konvinski thanked the Village Council for allowing her to speak on this matter.

The statement read by Konvinski is attached to original Council packet materials.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:21 p.m.

Recorded By: Angie Koon, Village Clerk

DDA Minutes 9-12-17

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, SEPTEMBER 12, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Member Ascione, appointed by Chair Zenner in his absence, at 5:04 P.M.

BOARD MEMBERS PRESENT:  Paryani, Sanborn, Burgin, Johnson, Ascione and Yost (left early).

BOARD MEMBERS ABSENT:  Zenner, Sieting and Coffey

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary)

  1. APPROVAL OF AGENDA: Motion by Burgin, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES: Motion by Sanborn, second by Johnson, to approve the August 1, 2017 Regular Meeting minutes as presented. All Ayes, motion carried.
  3. PUBLIC COMMENTS: [Please stand and state your name for the record]
  4. PRESENTATION: None
  5. CORRESPONDENCE: Thank you card from Kalkaska Conservation District and Kalkaska Middle School
  6. COMMITTEE REPORTS
  7.  
    1. DDA Director Update
      1. Dalmac next year, will revisit with Pat and see what we can do to support.
    1. Associate Director Update
      1. No question
    1. Finance Committee
      1. Discussed Consulting Contract for DDA Executive Director
        1. Change dates to reflect the new year’s contract
        2. $150/month increase
        3. Need to look into doing evaluations prior to increase
        4. Recommendation of committee for the board to approve new consulting service agreement with Cash Cook
        5. Motion by Sanborn, second by Paryani to approve the new consulting contract. A roll call vote was taken: Ayes – Paryani, Sanborn, Johnson, Yost, Ascione. Nays – Burgin. Absent – Coffey, Zenner and Sieting. Motion carried.
    1. MS/RRC Committee
      1. Attended a Main Street in Practice session in Grayling
      2. Committee recommends to continue at the Associate Level
      3. Recommend we move forward with the RRC Self-Evaluation
    1. Projects & Promotions question
      1. Comments on Facebook
      2. Financial pro-forma review from all events
        1. What is a measure to see if it’s cost effective?
        2. Should we continue?
        3. Cost vs. attendance
        4. Should we do 1 big concert or continue with 3 small ones
  1. CURRENT BUSINESS:
  2. Bills: Motion by Sanborn, second by Johnson, to approve payment of bills as presented. A roll call vote was taken: Ayes – Johnson, Yost, Burgin, Sanborn, Ascione and Paryani. Nays – None. Absent – Sieting, Zenner and Coffey. Motion carried.
  3. Cash Balance Report: Motion by Johnson, second by Sanborn, to accept as presented. All Ayes, motion carried.
  4. Revenue Expenditure Report: Motion by Johnson, second by Sanborn, to accept Revenue Expenditure Report as presented. All Ayes, motion carried.
  5.  
  6. Request to Approve Resolution of Support for a Rotary Charities $100,000 Capital Grant for the Kalkaska Community Information Center with a match funding of $100,000 funded by the Kalkaska DDA: Information Center construction only. Construction building, sidewalk, electric to building, museum, fountain. No benches, not all landscape. We are acting on plan in phases, this is just for Phase I. Motion by Sanborn, second by Paryani, to approve the Resolution of Support for a Rotary Charities $100,000 Capital Grant for the Kalkaska Community Information Center. A roll call vote was taken: Ayes – Sanborn, Johnson, Yost, Ascione, Burgin, and Paryani. Nays – none. Absent – Coffey, Sieting, Zenner. Motion Carried.
  7. Request to Approve Resolution of Support to Continue Michigan Main Street Program at the Associate Level for 1 Year: Recommendation of the committee. Motion by Johnson, second by Sanborn, to approve Resolution of Support to Continue Michigan Main Street Program. All Ayes, motion carried.
  8. Request to Approve Resolution of Support MEDC Redevelopment Ready Community Program: Motion by Sanborn, second by Johnson to approve the Resolution of Support for MEDC Redevelopment Ready Community Program. A voice vote was taken: Ayes – Four (4), Nays – One (1), Absent – (4). Motion carried.
  9. Low to Moderate Income Survey: Discussed with MEDC. MEDC recommends we do the survey, other communities who fell off of the Low to Moderate Income list did the survey and were approved as a Low to Moderate Income Community. We should probably consider funding that survey to see if we can qualify as a LTM Community. Waiting for information from MEDC on cost.
  10. OLD BUSINESS:
    1. Master Plan Update – Elise is working on all the Master Plans and should have a draft next month.
  1. FOR YOUR INFORMATION:
    1. All of the tickets to Color Tour have been sold.
    2. Would like to bring brief updates from what other committees’ board members are on:
      1. Planning Commission approved 3 Medical Marihuana site plans and renovation for Trout Town.
    3. Low hanging fruit we could identify. Bring to the Board for approval (add to agenda):
      1. Breezeway trees
      2. Information Board at the Post Office
    4. October 21 – ReLeaf Michigan planting 50 Trees in the Village
  2. ADJOURN: Meeting adjourned at 6:10 PM by Member Ascione.

Next Meeting – October 3, 2017 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Planning Commission Minutes 9-7-17

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

SEPTEMBER 7, 2017

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Burgin, Baxter, Sieting, White and Yost.

ABSENT: None

PUBLIC PRESENT: Mickey Miller, Dean Templeton, Ronald Ascione, Kellie Sergent, Tom Beller, Ann Kirtley, David Rudoi, Rich Patt, Derek Durantini, Mike Bonadeo, Andrew Hurka, James Khloman, Alec Riffle, Denny Corrado, Kim Johnson, Dale Penny and Crystal Spencer.

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Sieting, second by White, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

August 3, 2017 Regular Meeting:       Motion by Baxter, second by White, to approve as presented. Motion carried on a voice vote.

 PUBLIC HEARING

  • To hear public comments on a Petition to Amend the Zoning Ordinance submitted by the Estate of Angelo Ascione Jr.: Motion by Sieting, second by White, to open the Public Hearing. Motion carried on a voice vote. The Public Hearing was opened at 6:01 p.m.

 

Chair Larsen explained that the applicant is requesting the property in question be re-zoned from Commercial to Industrial. Larsen read a letter from Haggard’s Plumbing and Heating in support of the request.

Dale Penny stated he moved from up north from the Detroit area, and does not feel that the Village needs to have this type of industry. Penny stated that the Township rejected such a business, and feels the Village should as well.

Kim Johnson asked what type of industry will be located on property, and how many jobs it would create. Johnson also asked about the potential danger or contamination that would arise.  Ron Ascione replied that there are no job numbers projected, and no environmental impact known.  Ascione stated the sellers are uncertain what will be built on the property.

Motion by Baxter, second by White, to close the Public Hearing. Motion carried on a voice vote.  The Public hearing was closed at 6:06 p.m.

 SITE PLAN REVIEWS

  • GOG Kalkaska Inc. (1689 Enterprise Drive, Lot #9 of the Kalkaska Industrial Park): The proposed site plan was presented by Project Manager Rich Patt, and property owner Derek Durantini. Durantini explained that the proposed project consists of construction of a building approximately 2,000 square feet in size; with a second building to be constructed sometime in the near future. Patt stated that the building will be used as an Industrial Grow Facility for Medical Marijuana, as permitted under new State law, which will require licensing by both the Village and the State of Michigan.

 

Burgin asked for the number of products to be produced at the facility. Burgin also inquired about the customers who will be served by the facility.  David Rudoi, attorney for GOG Kalkaska Inc., stated the only product being produced at the facility will be the flower form of Medical Marijuana.  Rudoi stated the facility will distribute to state-licensed transporters only, with no sales directly to consumers.  Rudoi reviewed the five types of facilities which will be licensed under State law, and stated that the proposed operation will be a Cultivation Facility.  Rudoi advised that there will be no traffic at the proposed site except for employees.

Manager Yost stated that that an administrative of the site plan had taken place, following the site plan checklist. Yost reviewed items identified by the Manager’s office that should be regarded as conditions of any anticipated site plan approval.  The applicant provided necessary documentation addressing these items.

Motion by White, second by Burgin, to approve the site plan from GOG Kalkaska Inc. A roll call vote was then taken:  Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None.  Motion carried.

  • RL Solutions (1707 Enterprise Drive, Lot #10 of the Kalkaska Industrial Park): Tom Beller, owner of RL Solutions, stated the intended use of the property is a Medical Marijuana Cultivation and Processing facility. Beller explained that the proposed site plan consists of the construction of two buildings for this purpose. Beller stated he will be applying for a larger license for the maximum number of plants.

 

Yost reviewed the Manager’s office statement pertaining to the administrative review of the site plan, and identified conditions of any anticipated site plan approval. The applicant provided the required documentation.

Burgin asked whether Beller had any personal or business relations with the neighboring property owner, whose similar site plan was just approved. Beller stated he does not.

Motion by Sieting, second by White, to approve the site plan from RL Solutions. A roll call vote was then taken:  Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None.  Motion carried.

  • ASR Consulting (606 S. Park Drive): Business owner Alec Riffle explained that he is applying for a license to operate a Medical Marijuana Cultivation and Processing facility out of the existing building at 606 S. Park Drive. The proposed site plan consists of an industrial renovation of the 20,000 square foot existing building, along with the removal of exterior doors and remodeling of the driveway. Building dimensions were reviewed, and utilities already exist on-site. The project manager advised that the system will be 100% contained, and the building is already fire-suppressed. He further stated he believes the operation will exceed local regulations.

 

Yost reviewed the Manager’s office statement pertaining to the administrative review of the site plan, and identified conditions of any anticipated site plan review approval.

Burgin inquired about the fertilizers being used at this operation. Riffle stated that they are not hazardous.  Burgin asked about the business’s relationship with the property owner.  Riffle advised that theirs is a tenant/landlord relationship only.  Discussion also took place on existing sidewalks.

Motion by Baxter, second by White, to approve the site plan from ASR Consulting contingent upon compliance with the identified conditions. A roll call vote was then taken:  Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None.  Motion carried.

  • Trout Town Tavern and Eatery (306 Elm Street): Dan Bloomquist, owner of Trout Town, stated that the proposed site plan is for an approximately 1,000 square-foot addition to the restaurant.       Bloomquist explained that the proposed addition will consist of new restrooms, additional dining space, and office/storage.

 

Baxter asked how much seating would be added. Bloomquist stated that there will be approximately 40 more seats.

Yost reviewed the Manager’s office statement pertaining to the administrative review of the site plan, and identified conditions of any anticipated site plan approval. The applicant provided the necessary documentation addressing these items.

Motion by White, second by Sieting, to approve the site plan from Trout Town Tavern and Eatery. A roll call vote was then taken:  Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None.  Motion carried.

UNFINISNED BUSINESS: None

CURRENT BUSINESS

 

  • Consider Action on the Petition to Amend the Zoning Ordinance submitted by the Estate of Angelo Ascione Jr.: Motion by White, second by Burgin, to approve the Petition to Amend the Zoning Ordinance. A roll call vote was then taken: Ayes – Burgin, Sieting, White, Yost and Larsen; Nays – Baxter; Absent – None. Motion carried.

 

  • Expenditure Report: Motion by Baxter, second by White, to accept as presented. Motion carried on a voice vote.

 

  • Discuss Need or Interest for Planning Commissioner Attendance at NLEA Training in October 2017: Yost explained that this would be a joint training conference with Networks Northwest, being held in Boyne City, on the Basics of Planning and Zoning. Motion by Baxter, second by Sieting, to authorize funds for any member wishing to attend. A roll call vote was then taken: Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None. Motion carried.

 

PUBLIC COMMENT:  None

 

ADJOURNMENT

 

Motion by White, second by Burgin, to adjourn. Motion carried on a voice vote.  The meeting was adjourned at 6:49 p.m.

Recorded by: Angie Koon, Village Clerk