Village Council Minutes 9-11-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, SEPTEMBER 11, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Helen Artress, Department of Public Safety Administrative Assistant; Glenn Artress, Police Lieutenant.

PUBLIC PRESENT: Clyde Johnson, Darren Graham, George Konvinski, Pat Konvinski, Crystal Spencer, Elizabeth Dunham, Ed Tobey, Diana Shafer, Art Caden, Ken Berry, Jonathon Dupuie, Bob Bowersox, Dawn Uranis, Fred Azar, Mickey Miller, Patty Cox, Billie Shafer and Dennis Mansfield.

Trustee Needham started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by Ellis, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

BILLS

Motion by Sanborn, second by White, to pay the bills as presented in the amount of $1, 245, 407.76.

A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

REPORTS FROM COMMITTEES

 

Finance Committee – Trustee Sanborn stated that, in addition to bills, the committee reviewed monthly payroll reconciliations, monthly payroll, bank reconciliations and journal entries.

REPORTS FROM VILLAGE OFFICERSPOLICE REPORT

The August 2017 report was provided by Lieutenant Artress.

CLEAN WATER  REPORT

The August 2017 report was provided by CWP Supervisor Mark Baars.

MANAGER’S REPORT

Manager Yost stated that the SAW grant program has begun, which includes the assessment and cleaning of the sewer system. Yost also stated that the force main tie-in, as part of the R.D. Project, went well.

Yost advised that a progress meeting was held at the Cleanwater Plant, and a good work plan was developed.

Yost stated that the 9/11 Ceremony, which was held this morning at Railroad Square, was a solemn occasion with many speakers. Yost thanked first responders for their service.

PRESIDENT’S REPORT

President Sieting announced that he will be assigning various tasks to single members of the Council. These tasks included medical marijuana issues, Census reporting, and the administration of a utilities insurance program.

 

UNFINISHED BUSINESS – None

 

NEW BUSINESS

Consider Approval of Pay Draw No. 8 Rural Development Water and Sewer Projects –  Motion by White, second by Needham, to approve Pay Draw No. 8 contingent upon Rural Development approval. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Consider Request from Michigan Volunteer Defense Force to Waive Rental Fees for Village Clubhouse (October 13-15, 2017 and November 3-5, 2017) – Motion by Sanborn, second by Ellis, to waive Clubhouse fees as requested.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

Bob Bowersox of the Michigan Volunteer Defense Force explained the services they provide. Bowersox stated they will be utilizing the Clubhouse as their command center during the Iceman race, as well as a field training event in preparation for the Iceman race.  Bowersox thanked Council for their support.

 

PUBLIC COMMENT

Elizabeth Dunham asked about the Consumers Energy Public Hearing, whose notice was provided in the Consent Agenda. Manager Yost explained this hearing takes place in Lansing, and the Village is required to notify Council.

Art Caden asked whether the Village Wastewater Treatment Plant was run by a contracted operator. Yost replied that the plant is operated by a Village employee.  Caden asked whether an annual inspection is performed by the MDEQ.  Yost stated that an inspection is completed, and it has always been exemplary.  Caden asked how groundwater monitoring samples are taken.  Yost explained that the samples are pulled by the Village, and Grand Traverse Analytical is utilized to test the samples.  Yost further stated that operation of the Wastewater Treatment Plant has been much-improved since it has come under Village management.

Pat Konvinski read a statement regarding her concern over the cost of the current Village healthcare lawsuits. Konvinski stated she feels this will affect not only Village property values, but Township and County property values as well.  Konvinski recalled the July 24, 2017 Council meeting, where attendees expressed concerns over Facebook posts by Village President Sieting.  Konvinski stated that, years from now, these Facebook remarks will be in the past but the effects of the lawsuits will still be here.  Konvinski asked about the ages of the plaintiffs, and whether they are Medicare-eligible.  Konvisnki also asked who was in office when the healthcare Letter of Understanding was enacted, as well as who signed the Letter of Understanding.  Konvinski thanked the Village Council for allowing her to speak on this matter.

The statement read by Konvinski is attached to original Council packet materials.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:21 p.m.

Recorded By: Angie Koon, Village Clerk

DDA Minutes 9-12-17

Village of Kalkaska

Downtown Development Authority

 

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, SEPTEMBER 12, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

 

 

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Member Ascione, appointed by Chair Zenner in his absence, at 5:04 P.M.

BOARD MEMBERS PRESENT:  Paryani, Sanborn, Burgin, Johnson, Ascione and Yost (left early).

BOARD MEMBERS ABSENT:  Zenner, Sieting and Coffey

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary)

  1. APPROVAL OF AGENDA: Motion by Burgin, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES: Motion by Sanborn, second by Johnson, to approve the August 1, 2017 Regular Meeting minutes as presented. All Ayes, motion carried.
  3. PUBLIC COMMENTS: [Please stand and state your name for the record]
  4. PRESENTATION: None
  5. CORRESPONDENCE: Thank you card from Kalkaska Conservation District and Kalkaska Middle School
  6. COMMITTEE REPORTS
  7.  
    1. DDA Director Update
      1. Dalmac next year, will revisit with Pat and see what we can do to support.
    1. Associate Director Update
      1. No question
    1. Finance Committee
      1. Discussed Consulting Contract for DDA Executive Director
        1. Change dates to reflect the new year’s contract
        2. $150/month increase
        3. Need to look into doing evaluations prior to increase
        4. Recommendation of committee for the board to approve new consulting service agreement with Cash Cook
        5. Motion by Sanborn, second by Paryani to approve the new consulting contract. A roll call vote was taken: Ayes – Paryani, Sanborn, Johnson, Yost, Ascione. Nays – Burgin. Absent – Coffey, Zenner and Sieting. Motion carried.
    1. MS/RRC Committee
      1. Attended a Main Street in Practice session in Grayling
      2. Committee recommends to continue at the Associate Level
      3. Recommend we move forward with the RRC Self-Evaluation
    1. Projects & Promotions question
      1. Comments on Facebook
      2. Financial pro-forma review from all events
        1. What is a measure to see if it’s cost effective?
        2. Should we continue?
        3. Cost vs. attendance
        4. Should we do 1 big concert or continue with 3 small ones
  1. CURRENT BUSINESS:
  2. Bills: Motion by Sanborn, second by Johnson, to approve payment of bills as presented. A roll call vote was taken: Ayes – Johnson, Yost, Burgin, Sanborn, Ascione and Paryani. Nays – None. Absent – Sieting, Zenner and Coffey. Motion carried.
  3. Cash Balance Report: Motion by Johnson, second by Sanborn, to accept as presented. All Ayes, motion carried.
  4. Revenue Expenditure Report: Motion by Johnson, second by Sanborn, to accept Revenue Expenditure Report as presented. All Ayes, motion carried.
  5.  
  6. Request to Approve Resolution of Support for a Rotary Charities $100,000 Capital Grant for the Kalkaska Community Information Center with a match funding of $100,000 funded by the Kalkaska DDA: Information Center construction only. Construction building, sidewalk, electric to building, museum, fountain. No benches, not all landscape. We are acting on plan in phases, this is just for Phase I. Motion by Sanborn, second by Paryani, to approve the Resolution of Support for a Rotary Charities $100,000 Capital Grant for the Kalkaska Community Information Center. A roll call vote was taken: Ayes – Sanborn, Johnson, Yost, Ascione, Burgin, and Paryani. Nays – none. Absent – Coffey, Sieting, Zenner. Motion Carried.
  7. Request to Approve Resolution of Support to Continue Michigan Main Street Program at the Associate Level for 1 Year: Recommendation of the committee. Motion by Johnson, second by Sanborn, to approve Resolution of Support to Continue Michigan Main Street Program. All Ayes, motion carried.
  8. Request to Approve Resolution of Support MEDC Redevelopment Ready Community Program: Motion by Sanborn, second by Johnson to approve the Resolution of Support for MEDC Redevelopment Ready Community Program. A voice vote was taken: Ayes – Four (4), Nays – One (1), Absent – (4). Motion carried.
  9. Low to Moderate Income Survey: Discussed with MEDC. MEDC recommends we do the survey, other communities who fell off of the Low to Moderate Income list did the survey and were approved as a Low to Moderate Income Community. We should probably consider funding that survey to see if we can qualify as a LTM Community. Waiting for information from MEDC on cost.
  10. OLD BUSINESS:
    1. Master Plan Update – Elise is working on all the Master Plans and should have a draft next month.
  1. FOR YOUR INFORMATION:
    1. All of the tickets to Color Tour have been sold.
    2. Would like to bring brief updates from what other committees’ board members are on:
      1. Planning Commission approved 3 Medical Marihuana site plans and renovation for Trout Town.
    3. Low hanging fruit we could identify. Bring to the Board for approval (add to agenda):
      1. Breezeway trees
      2. Information Board at the Post Office
    4. October 21 – ReLeaf Michigan planting 50 Trees in the Village
  2. ADJOURN: Meeting adjourned at 6:10 PM by Member Ascione.

Next Meeting – October 3, 2017 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Planning Commission Minutes 9-7-17

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

SEPTEMBER 7, 2017

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Burgin, Baxter, Sieting, White and Yost.

ABSENT: None

PUBLIC PRESENT: Mickey Miller, Dean Templeton, Ronald Ascione, Kellie Sergent, Tom Beller, Ann Kirtley, David Rudoi, Rich Patt, Derek Durantini, Mike Bonadeo, Andrew Hurka, James Khloman, Alec Riffle, Denny Corrado, Kim Johnson, Dale Penny and Crystal Spencer.

Chair Larsen led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by Sieting, second by White, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

August 3, 2017 Regular Meeting:       Motion by Baxter, second by White, to approve as presented. Motion carried on a voice vote.

 PUBLIC HEARING

  • To hear public comments on a Petition to Amend the Zoning Ordinance submitted by the Estate of Angelo Ascione Jr.: Motion by Sieting, second by White, to open the Public Hearing. Motion carried on a voice vote. The Public Hearing was opened at 6:01 p.m.

 

Chair Larsen explained that the applicant is requesting the property in question be re-zoned from Commercial to Industrial. Larsen read a letter from Haggard’s Plumbing and Heating in support of the request.

Dale Penny stated he moved from up north from the Detroit area, and does not feel that the Village needs to have this type of industry. Penny stated that the Township rejected such a business, and feels the Village should as well.

Kim Johnson asked what type of industry will be located on property, and how many jobs it would create. Johnson also asked about the potential danger or contamination that would arise.  Ron Ascione replied that there are no job numbers projected, and no environmental impact known.  Ascione stated the sellers are uncertain what will be built on the property.

Motion by Baxter, second by White, to close the Public Hearing. Motion carried on a voice vote.  The Public hearing was closed at 6:06 p.m.

 SITE PLAN REVIEWS

  • GOG Kalkaska Inc. (1689 Enterprise Drive, Lot #9 of the Kalkaska Industrial Park): The proposed site plan was presented by Project Manager Rich Patt, and property owner Derek Durantini. Durantini explained that the proposed project consists of construction of a building approximately 2,000 square feet in size; with a second building to be constructed sometime in the near future. Patt stated that the building will be used as an Industrial Grow Facility for Medical Marijuana, as permitted under new State law, which will require licensing by both the Village and the State of Michigan.

 

Burgin asked for the number of products to be produced at the facility. Burgin also inquired about the customers who will be served by the facility.  David Rudoi, attorney for GOG Kalkaska Inc., stated the only product being produced at the facility will be the flower form of Medical Marijuana.  Rudoi stated the facility will distribute to state-licensed transporters only, with no sales directly to consumers.  Rudoi reviewed the five types of facilities which will be licensed under State law, and stated that the proposed operation will be a Cultivation Facility.  Rudoi advised that there will be no traffic at the proposed site except for employees.

Manager Yost stated that that an administrative of the site plan had taken place, following the site plan checklist. Yost reviewed items identified by the Manager’s office that should be regarded as conditions of any anticipated site plan approval.  The applicant provided necessary documentation addressing these items.

Motion by White, second by Burgin, to approve the site plan from GOG Kalkaska Inc. A roll call vote was then taken:  Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None.  Motion carried.

  • RL Solutions (1707 Enterprise Drive, Lot #10 of the Kalkaska Industrial Park): Tom Beller, owner of RL Solutions, stated the intended use of the property is a Medical Marijuana Cultivation and Processing facility. Beller explained that the proposed site plan consists of the construction of two buildings for this purpose. Beller stated he will be applying for a larger license for the maximum number of plants.

 

Yost reviewed the Manager’s office statement pertaining to the administrative review of the site plan, and identified conditions of any anticipated site plan approval. The applicant provided the required documentation.

Burgin asked whether Beller had any personal or business relations with the neighboring property owner, whose similar site plan was just approved. Beller stated he does not.

Motion by Sieting, second by White, to approve the site plan from RL Solutions. A roll call vote was then taken:  Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None.  Motion carried.

  • ASR Consulting (606 S. Park Drive): Business owner Alec Riffle explained that he is applying for a license to operate a Medical Marijuana Cultivation and Processing facility out of the existing building at 606 S. Park Drive. The proposed site plan consists of an industrial renovation of the 20,000 square foot existing building, along with the removal of exterior doors and remodeling of the driveway. Building dimensions were reviewed, and utilities already exist on-site. The project manager advised that the system will be 100% contained, and the building is already fire-suppressed. He further stated he believes the operation will exceed local regulations.

 

Yost reviewed the Manager’s office statement pertaining to the administrative review of the site plan, and identified conditions of any anticipated site plan review approval.

Burgin inquired about the fertilizers being used at this operation. Riffle stated that they are not hazardous.  Burgin asked about the business’s relationship with the property owner.  Riffle advised that theirs is a tenant/landlord relationship only.  Discussion also took place on existing sidewalks.

Motion by Baxter, second by White, to approve the site plan from ASR Consulting contingent upon compliance with the identified conditions. A roll call vote was then taken:  Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None.  Motion carried.

  • Trout Town Tavern and Eatery (306 Elm Street): Dan Bloomquist, owner of Trout Town, stated that the proposed site plan is for an approximately 1,000 square-foot addition to the restaurant.       Bloomquist explained that the proposed addition will consist of new restrooms, additional dining space, and office/storage.

 

Baxter asked how much seating would be added. Bloomquist stated that there will be approximately 40 more seats.

Yost reviewed the Manager’s office statement pertaining to the administrative review of the site plan, and identified conditions of any anticipated site plan approval. The applicant provided the necessary documentation addressing these items.

Motion by White, second by Sieting, to approve the site plan from Trout Town Tavern and Eatery. A roll call vote was then taken:  Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None.  Motion carried.

UNFINISNED BUSINESS: None

CURRENT BUSINESS

 

  • Consider Action on the Petition to Amend the Zoning Ordinance submitted by the Estate of Angelo Ascione Jr.: Motion by White, second by Burgin, to approve the Petition to Amend the Zoning Ordinance. A roll call vote was then taken: Ayes – Burgin, Sieting, White, Yost and Larsen; Nays – Baxter; Absent – None. Motion carried.

 

  • Expenditure Report: Motion by Baxter, second by White, to accept as presented. Motion carried on a voice vote.

 

  • Discuss Need or Interest for Planning Commissioner Attendance at NLEA Training in October 2017: Yost explained that this would be a joint training conference with Networks Northwest, being held in Boyne City, on the Basics of Planning and Zoning. Motion by Baxter, second by Sieting, to authorize funds for any member wishing to attend. A roll call vote was then taken: Ayes – Baxter, Burgin, Sieting, White, Yost and Larsen; Nays – None; Absent – None. Motion carried.

 

PUBLIC COMMENT:  None

 

ADJOURNMENT

 

Motion by White, second by Burgin, to adjourn. Motion carried on a voice vote.  The meeting was adjourned at 6:49 p.m.

Recorded by: Angie Koon, Village Clerk

Brownfield Redevelopment Authority Minutes 9-7-17

VILLAGE OF KALKASKA

BROWNFIELD REDEVELOPMENT AUTHORITY

MINUTES OF A REGULAR MEETING HELD ON THURSDAY, SEPTEMBER 7, 2017 IN THE VILLAGE OF KALKASKA COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

  1. CALL TO ORDER: The Village of Kalkaska Brownfield Redevelopment Authority regular meeting was called to order by Chair Neuhardt at 9:02 a.m.

BOARD MEMBERS PRESENT: Chair Neuhardt, Mark Avery, Kevin Rogols and Valerie Thornburg

BOARD MEMBERS ABSENT: None

PUBLIC PRESENT:  Cash Cook, Dawn Uranis and Mac McClelland

  • APPROVAL OF SPECIAL AGENDA: Motion by Rogols, second by Avery, to approve the agenda as presented. Motion carried on a voice vote.

 

  1. APPROVAL OF MINUTES:  
  • July 13, 2017 Special Meeting – Motion by Avery, second by Rogols, to approve the minutes as presented. Motion carried on a voice vote.

 

  1.  
  2. PUBLIC COMMENT: Dawn Uranis introduced herself and stated that, while she purchased a home in Kalkaska County some time ago, she just recently moved to the area full-time. Uranis reviewed her background in government and corporate relations, and advised that she has experience in submitting successful Brownfield grant applications in three states. Uranis stated she met with Vice-Chair Avery several years ago, and offered her assistance to the Kalkaska Brownfield Redevelopment Authority at that time. Uranis expressed interest in the board vacancy as she would like to help her community.
  • CORRESPONDENCE: Chair Neuhardt stated that Mac McClelland of Otwell Mawby submitted the required Brownfield report to MDEQ.

 

  • UNFINISHED BUSINESS: None

 

  • CURRENT BUSINESS
  • Revenue/Expenditure Report:

 

 

 

    1. Approval of Bills (Otwell Mawby Invoice# 16846): Motion by Thornburg, second by Rogols, to pay as presented in the amount of $480.00. A roll call vote was then taken: Ayes – Avery, Neuhardt, Rogols and Thornburg; Nays – None; Absent – None.       Motion carried.

 

DDA Director Cash Cook reported that the Planning Commission recently approved a request to re-zone the Templeton property on US-131 North from Commercial to Industrial. The Planning Commission will also consider the same re-zoning classification for an adjacent piece of property owned by the Estate of Angelo Ascione.  Cook explained that there are no longer any available properties in the Kalkaska Industrial Park.

Cook advised that the former Eagle-Pitcher site was purchased last week.

  • PUBLIC COMMENT: Cook announced that he recently met with individuals from the MEDC, where he learned that the Village of Kalkaska has been dropped from the Low to Moderate Income list. Cook explained there are now several grant opportunities for which the Village is no longer qualified. Cook stated the DDA will request the Village be surveyed again for an income redetermination.

 

  • BOARD COMMENTS: Avery confirmed that Kessel’s resignation has been accepted, and discussed Dawn Uranis submitting a membership application for review at the next meeting. Discussion also took place on the next grant cycle, to begin in October.

 

Thornburg asked whether it would worthwhile to author a letter to the current owner of the Cornell building, asking him to reconsider proceeding with the Brownfield Plan on the property. Cook explained that the owner has already done on his own everything the Plan would have covered.

  • ADJOURNMENT – With no other business coming before the Board, motion by Thornburg, second by Avery, to adjourn. Motion carried on a voice vote. The meeting was adjourned at 9:30 a.m.

 

Recorded By: Angie Koon, Village Clerk

Village Council Minutes 8-28-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, AUGUST 28, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Helen Artress, Department of Public Safety Administrative Assistant; Mark Baars, Cleanwater Plant Operator; Glenn Artress, Lieutenant; Blake Huff, Sergeant; Denny Corrado, Zoning and Licensing.

PUBLIC PRESENT: Cash Cook, Chris Helberg, George Konvinski, Pat Konvinski, Diana Shafer, Mickey Miller, Misty Marshall, Ann Kirtley, Noel Hosley, Ken Berry, David McGough, Crystal Spencer, Elizabeth Dunham, Patty Cox, Annette Goodyear, Thomas Girdwood, Dennis Mansfield, Jarrad Novath and Terry Roote.

President Sieting started with a prayer and led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Sanborn, second by Ellis, to approve as presented. A voice vote was then taken:  Ayes – Six (6); Nays – None;  Abstention – One (1); Absent – None.  Motion carried.

PUBLIC COMMENT

Elizabeth Dunham inquired about item 9c. under New Business (Ordinance 2017-009). President Sieting explained that this is an amendment to the ordinance governing Medical Marijuana regulations, as updated according to State law.  Dunham also inquired about item 9d. under New Business (Resolution 2017-024). Manager Yost provided a copy of the Resolution for Dunham’s review.

PRESENTATIONS

BCBS Medicare Renewal for 2018 – Terry Roote of Great Northern Benefits, the Village’s insurance agent, presented the renewal for the Medicare Advantage group plan.  Roote explained that there was no rate increase and no benefit change for this plan.  Manager Yost invited Roote to return when the plan for active employees and pre-65 retirees is up for renewal.

Trustee Dupuie asked whether this issue had been reviewed by a committee. Trustee Needham stated it had not since there was no rate increase.  It was reiterated that the renewal coming before Council at this time was for the Medicare plan only.

Motion by Needham, second by White, to accept the Medicare renewal, authorizing the Village Manager and Clerk to sign. A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Kelly, Needham, Sanborn and White; Nays – Trustee Dupuie; Absent –None.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES – None

REPORTS FROM VILLAGE OFFICERS

MANAGER’S REPORT

Manager Yost gave an update on the Rural Development project, stating that right-of-way restoration is going well. Yost also stated that the force main tie-in will take place this week.

Yost reported that several site plans have been reviewed administratively, and will go before the Planning Commission at their September 7, 2017 meeting.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS None

 NEW BUSINESS

Consider Adoption of Resolution 2017-022 Street Closure for Kalkaska Homecoming Parade – Motion by White, second by Needham, to adopt Resolution 2017-022.  Motion carried on a voice vote.

Consider Adoption of Resolution 2017-023 Iceman Cometh Banner – Motion by Needham, second by Sanborn, to adopt Resolution 2017-023.  Motion carried on a voice vote.

Consider Adoption of Ordinance 2017-009 Amendment to Medical Marijuana Regulatory Ordinance – Trustee Dupuie asked whether Council had received the ordinance a week in advance to review.  Manager Yost replied that the ordinance was received on Friday, August 25, 2017 with packet materials.  Yost stated that the Village attorney reviewed the ordinance, and a few amendments were made since the draft was last seen by the Ordinance Review Committee.  Dupuie asked whether Council was aware that there are companies who requested this Ordinance be adopted before purchasing property in the Village.  Trustee Needham and Manager Yost stated that the ordinance is needed to comply with State law.  Dupuie stated she would have appreciated seeing a copy of the revised ordinance after attorney review. Trustee Kelly asked whether Council should have received a copy one week in advance.  Yost stated that the packets are not available until the Friday prior to the Council meeting.

Motion by Sanborn, second by White, to adopt Ordinance 2017-009. A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Kelly, Needham, North, Sanborn and White; Nays – Trustee Dupuie; Absent –None.  Motion carried.

Consider Adoption of Resolution 2017-024 Affirming the Rights and Protections of all Persons – Motion by Needham, second by Sanborn, to adopt Resolution 2017-024.  Motion carried on a voice vote.

PUBLIC COMMENT

Jarrad Novath stated he currently owns a business downtown, and is looking into purchasing the building in which he operates. Novath noted that sewer drains are being installed behind the property, and asked whether he would be permitted to construct a pole barn behind the existing building.  Novath stated approval of this request would determine whether he purchases said building.  Manager Yost explained that an easement was executed between the Village of Kalkaska and the current owner of the building to install the sewer line to service buildings downtown.  Yost advised that the pole barn issue cannot be answered tonight, and requested that Novath contact the Village Office to discuss further.

Trustee Kelly stated she was glad to see Public Comment come before Closed Session.

CONSIDERATION OF TRIAL OR SETTLEMENT STRATEGY WITH COUNSEL REGARDING PENDING LITIGATION (Possible Closed Session per Section 152.268e of the Open Meetings Act)

Motion by White, second by Sanborn, to go into closed session to consult with the Village of Kalkaska attorneys regarding trial and settlement strategy in connection with the pending healthcare lawsuits with the Hills, Ramseys, and Chew-Artress’s pursuant to MCL 15.283(e) because discussion in open session will have a detrimental financial effect on the litigating and settlement position of the Village. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.   Motion carried.  Closed Session began at 6:22 p.m.

RETURN TO OPEN SESSION

Motion by White, second by Ellis, to return to Open Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.  Open Session resumed at 7:10 p.m.

Motion by White, second by Needham, that the Village attorneys are authorized to pursue the strategy discussed in closed session for the reasons discussed in closed session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 7:11 p.m.

Recorded By: Angie Koon, Village Clerk

Notice of Public Hearing 9-7-17

NOTICE OF A PUBLIC HEARING

Thursday, September 7, 2017 at 6:00 p.m.

Village Council Chambers – 200 Hyde Street

 

Parcel#: 041-009-010-01

Site Address: 121 Co. Rd. 612 NE

Zone District: Commercial

The Kalkaska Planning Commission will be holding a Public Hearing on Thursday, September 7, 2017 in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to accept comments on a petition to amend the Zoning Ordinance submitted by the Estate of Angelo R. Ascione Jr. The proposed amendment is to change the zoning from Commercial to Industrial for the above parcel.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on September 7, 2017.   A copy of the application submitted by the Estate of Angelo R. Ascione Jr. may be viewed at the Village Office during regular business hours.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Village Council Minutes 8-14-17 (Amended 8-30-17)

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, AUGUST 14, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis (arrived at 6:01 p.m.), Kelly, Needham, Sanborn and White.

ABSENT: None

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Mark Baars, WWTP Supervisor; Helen Artress, Department of Public Safety Administrative Assistant; Glenn Artress, Police Lieutenant.

PUBLIC PRESENT: Debbie Perkins, Mickey Miller, Clyde Johnson, Darren Graham, George Konvinski, Pat Konvinski, Jarrad Novath, Ed Tobey, Robert Hall, Kelly Hall, Crystal Spencer, Lon Husbands, Ken Berry, Jonathon Dupuie, Gail Burkhart, Chris Sorensen, Annette Goodyear, Jailyn Oren and Kevin Rogols.

Manager Yost started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Trustee Kelly asked whether David Hogerheide’s question at the last regular meeting (regarding residency of Village Trustees) was addressed. Manager Yost advised that the Village is governed by the General Law Village Act, which states that a Village Trustee must be an elector within the Village.  Yost stated that he did meet with Hogerheide regarding this matter.

Trustees Kelly and Dupuie pointed out amendments needed to the August 1, 2017 Special Meeting minutes. Corrections will be made by the Clerk.

Motion by Sanborn, second by Needham, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

BILLS

Trustee Kelly questioned two invoices related to the lightning strike at the Clean Water Plant, citing transparency involving bills from Village officers. Clean Water Plant Supervisor Mark Baars stated that bids were sought for these repairs, with Kalkaska Overhead Door being the least expensive.  Trustee Kelly requested to see the bids.  Manager Yost further stated that invoices related to the lightning damage were submitted to Michigan Municipal League, the Village’s insurance carrier.

Motion by Sanborn, second by White, to pay the bills as presented in the amount of $566,828.51. A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Needham, Sanborn and White; Nays – Trustees Dupuie and Kelly; Absent – None.  Motion carried.

REPORTS FROM COMMITTEES

Finance Committee – Trustee Sanborn stated that, in addition to bills, the committee reviewed monthly payroll reconciliations, monthly payroll, bank reconciliations and journal entries.

Food Sovereignty Committee – No Report.

Ordinance Review Committee – President Sieting stated that the committee reviewed proposed amendments to the Medical Marijuana Regulatory Ordinance.  Sieting advised that the amended ordinance is currently being reviewed by the Village Attorney, and the committee hopes to present the complete version at the August 28, 2017 meeting.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The July 2017 report was provided by Lieutenant Artress.

Trustee Kelly asked whether the Village pays the Kalkaska County Jail Work Crew for work performed. Manager Yost stated that the Work Crew is paid for work done for the Village.  Kelly asked whether the Village charges other entities for assistance.  Lieutenant Artress stated other law enforcement agencies are not charged, in accordance with a Mutual Aid Agreement in place.  Yost explained that the Jail Work Crew is not treated as Mutual Aid.

Lieutenant Artress reported that Unit #10 (the Chevrolet Tahoe) was put into service on Friday, August 11, 2017. Artress also reported that the Kalkaska Street Festival went smoothly with no incidents.

CLEAN WATER REPORT

The July 2017 report was provided by CWP Supervisor Mark Baars. Trustee Kelly again requested copies of bids associated with the lightning strike damage at the Clean Water Plant.

MANAGER’S REPORT

Manager Yost gave an update on the Rural Development Project. Yost reported that the paving of the Village’s south and central streets is mostly complete, and restoration is underway.  Yost reviewed items not yet completed.  Yost also stated that work has begun on the SAW Grant.

Yost commended Council for utilizing local funds to resurface US131 at Third and Elm Streets.

Yost stated that the Village attorney is currently reviewing proposed amendments to the Village’s regulatory Medical Marijuana Ordinance.

Yost announced that administrative site plan reviews were completed for lots 9 and 10 of the Industrial Park, and will be reviewed by the Planning Commission at their September 7, 2017 meeting. A Public Hearing on a re-zoning request will also take place at this meeting.

Yost reminded all of the eclipse on August 21, 2017.

Yost announced that the Police Committee will be meeting soon to discuss various issues.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Approval of Pay Draw No. 7 Rural Development Water and Sewer Projects – Clyde Johnson of Gosling Czubak outlined the invoices included on the pay draw being presented, and stated that approval by Council must be contingent upon Rural Development approval.  Johnson stated that the draw also includes a change order involving a proposed amendment to the engineering contract, which represents a reduction in costs.

Trustee Dupuie asked for clarification on Basic Services versus Resident Project Representative. Johnson provided an explanation.

Motion by Needham, second by Ellis, to approve Pay Draw No. 7 contingent upon Rural Development approval. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham, Sanborn and White; Nays – None; Absent – None.  Motion carried.

PUBLIC COMMENT

Annette Goodyear addressed all in attendance regarding the actions of Village President Jeff Sieting. Goodyear stated she sees Sieting failing the Ethical Standards of the Village, and feels that Sieting should be removed from office.  Goodyear cited Village Standards of Conduct she feels Sieting has violated, and stated she believes Council should act upon these violations.

Crystal Spencer asked whether it is typical for a Council member to use vile language on Social Media regarding Freedom of Information Act requests that are being filed with the Village. Spencer stated she also believes that Ethics violations exist.

Trustee Dupuie stated she feels such behavior is not normal or acceptable. Dupuie further stated she does not support name-calling or hateful language on Social Media.  Trustee Kelly stated she does not condone such behavior.  Kelly further stated that, since she is relatively new to the Village Council, she looks to more experienced members for guidance.  Kelly stated she feels that the Council needs to move forward with Village business.

Crystal Spencer stated she feels that with a leadership role come large responsibilities. Trustee White stated it is his understanding that facts on Freedom of Information Act requests are available to anyone.  Spencer stated she believes it is inappropriate to comment in such a manner on specific Freedom of Information Act requests.

Pat Konvinski referred to the last Council meeting where health insurance litigation was discussed. Konvinski asked whether the Plaintiffs are old enough to receive Medicare.  Konvinski also asked whether the Letter of Understanding referenced was written when officials involved in the litigation were in office.  Manager Yost will follow up with Konvinski regarding these inquiries.

Robert Hall asked whether there was a problem with the Village website as Village Ordinances cannot be seen on-line. Manager Yost stated that the Village website will be upgraded soon.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:35 p.m.

Recorded By: Angie Koon, Village Clerk

Brownfield Redevelopment Authority Ad

The Village of Kalkaska’s Brownfield Redevelopment Authority is seeking community-oriented individuals to fill a vacant seat on the Board. The role of the Brownfield Redevelopment Authority is to facilitate the implementation of brownfield plans and promote the revitalization, redevelopment and reuse of tax reverted, blighted, or functionally obsolete properties within the Village of Kalkaska.  Interested parties please inquire at the Village Office, located at 200 Hyde Street, or call 231-258-9191.  Applications will be accepted until the position is filled.

DDA Minutes 8-1-17

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, AUGUST 1, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chair Zenner at 5:12 P.M.

BOARD MEMBERS PRESENT:  Paryani, Sanborn, Coffey, Burgin, Johnson, Ascione and Zenner

BOARD MEMBERS ABSENT:  Sieting and Yost

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary)

  1. APPROVAL OF AGENDA: Motion by Johnson, second by Coffey, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES: Motion by Coffey, second by Johnson, to approve the July 11, 2017 Special Meeting minutes as presented. All Ayes, motion carried.
  3. PUBLIC COMMENTS: [Please stand and state your name for the record]
  4. PRESENTATION: None
  5. CORRESPONDENCE: Thank you card from Kalkaska Rotary for the use of the Community Tent for the Rotary Chicken BBQ
  6. COMMITTEE REPORTS
    1. DDA Director Update
      1. Steam Railroad Institute tour brought signs for the Color Tour in October
      2. Scheduled for October 7
      3. Marketing online
        1. Ticket Giveaway
        2. Radio Station
        3. Facebook
    1. Associate Director Update
      1. Volunteers needed to man bounce house and obstacle course at Street Festival
    1. Farmers’ Market
      1. 17 Vendors
      2. Going well
      3. Buckley bike shop has set up at Market a couple of times
      4. Can we refund 60% of vendor and tent fee to a particular vendor who has not become licensed?
        1. Motion by Coffey, second by Sanborn, to repay her 60% of vendor and Tent Fee for no longer participating at the market in the amount of $75. A roll call vote was taken: Ayes – Johnson, Burgin, Coffey, Sanborn, Ascione, Paryani and Zenner. Nays – None. Absent – Sieting, Yost. Motion carried.
      5. Concerns about parking, vendors parking at market parking. Asking vendors to keep parking available for customers.
      6. Discussion on Potluck, October 17 12:30 – 2:30 PM, please contact Sandy Hurd to sign up for dish to pass.
      7. Food Sovereignty discussion, can we add their minutes to our packet
      8. Discussion to pay Deb Ball-Odeh $200/ annually for managing Facebook page.
        1. Motion by Burgin, second by Coffey to pay Deb Ball-Odeh $200 to manage Farmers’ Market Facebook page. A roll call vote was taken: Ayes – Johnson, Burgin, Coffey, Sanborn, Ascione, Paryani and Zenner. Nays – None. Absent – Sieting, Yost. Motion carried.
      9. Farmers’ Market Committee Attendance lacking. All committee members need to be better at meeting attendance and punctuality.
    1. Projects & Promotions
      1. Finalized Street Festival
      2. Movie attendance
      3. Not promoting our events very well
      4. 12 vendors currently enrolled
    1. Website Committee
      1. Add Bob to committee
      2. Met with Russ Schroeder
      3. Discussed upgrades to the back end
      4. Have updates Gayenell will need to take care of
      5. What is the purpose of the website
      6. Discussion on updating business information
  1. CURRENT BUSINESS:
  2. Bills: Motion by Sanborn, second by Johnson, to approve payment of bills as presented. Question on ant bait, which was purchased for Farmers’ Market. CNA Surety Bond for DDA Director bond. A roll call vote was taken: Ayes – Johnson, Burgin, Coffey, Sanborn, Ascione, Paryani and Zenner. Nays – None. Absent – Sieting, Yost. Motion carried.
  3. Cash Balance Report: Motion by Coffey, second by Sanborn, to accept as presented. All Ayes, motion carried.
  4. Revenue Expenditure Report: Motion by Coffey, second by Sanborn, to accept Revenue Expenditure Report as presented. All Ayes, motion carried.
  5. OLD BUSINESS:
    1. Master Plan Update – Final Focus Group scheduled for tomorrow. Lots of works has already gone into the plan. Drafts will be forthcoming. Reviews and edits through December with approval in January.
  1. FOR YOUR INFORMATION:
    1. Antrim County Summer Series Concert for example of marketing concert series.
    2. Postal Route mailers
    3. Flower pots look terrific this year
    4. 4H participation this year was bigger than it has been since oil was here
    5. Look for volunteers to water flowers
    6. Contact Del Mac Group to have conversation
    7. Look into Streetscape Improvement in the Northern part of the district (West Mile Road)
    8. RRC/Main Street hasn’t met. We are waiting for CIP.
  2. ADJOURN: Meeting adjourned at 6:20 PM by Chair Zenner.

Next Meeting – September 12, 2017 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia

Village Council Special Meeting 8-1-17

VILLAGE OF KALKASKA

MINUTES OF A SPECIAL COUNCIL MEETING HELD ON TUESDAY, AUGUST 1, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 4:00 p.m.

PRESENT: President Sieting and Trustees Dupuie (left at 5:11 p.m.), Ellis (arrived at 4:03 p.m.), Kelly, Sanborn and White.

ABSENT: Trustee Needham

STAFF PRESENT:     Scott Yost, Village Manager; Glenn Artress, Police Lieutenant; Helen Artress, Police Department Administrative Assistant.

PUBLIC PRESENT: Craig Wood, Judy Wood and Mickey Miller.

APPROVAL OF SPECIAL AGENDA

Motion by White, second by Sanborn, to amend the agenda to accept public comment. Motion carried on a voice vote.

PUBLIC COMMENT

Retired DPW Supervisor Craig Wood commented on the offer to settle with the Ramseys, which had come to his attention. Wood stated he had no intent of filing suit against the Village of Kalkaska.  Wood further stated the attorney for the Plaintiffs has kept him up to date regarding this matter and on the offer of settlement.  Wood advised that he is interested in an out-of-court settlement, and requested a reply from the Village either way as he would like to negotiate.

CONSULTATION WITH VILLAGE ATTORNEYS TO DISCUSS PENDING HEALTHCARE LAWSUITS WITH THE HILLS, RAMSEYS AND CHEW-ARTRESS AND CONSIDERATION OF A WRITTEN LEGAL OPINION FROM VILLAGE ATTORNEYS CONCERNING SUBPOENAS AND NOTICES FROM PLAINTIFFS TO VILLAGE COUNCIL MEMBERS AND EMPLOYEES (POSSIBLE CLOSED SESSION PER SECTION 15.258(e) OF THE OPEN MEETINGS ACT

 

Motion by Sanborn, second by Kelly, to go into closed session to: 1) consult with the Village of Kalkaska attorneys regarding trial strategy in connection with the pending healthcare lawsuits with the Hills, Ramseys, and Chew-Artress’s pursuant to MCL 15.268(e); and 2) for consideration of a written legal opinion from the Village of Kalkaska attorneys concerning subpoenas and notices from Plaintiffs to Village Council members and employees pursuant to MCL 15.268(h). A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Sanborn and White; Nays – None; Absent – Trustee Needham.  Motion carried.  Closed Session began at 4:12 p.m.

RETURN TO OPEN SESSION

Motion by White, second by Sanborn, to end Closed Session. A roll call vote was then taken:  Ayes – President Sieting and Trustees Ellis, Kelly, Sanborn and White; Nays – None; Absent – Trustees Dupuie and Needham.  Motion carried.  Open Session resumed at 5:17 p.m.

 

President Sieting noted that no discussion took place regarding Craig Wood per the Village attorney’s recommendation.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 5:18 p.m.

Recorded By: Scott Yost, Village Manager