Focus Group Meeting for Master Plan 5-24-17

Please be advised of a Focus Group meeting on behalf of the Village of Kalkaska Planning Commission. The meeting will be held on Wednesday, May 24, 2017 at 2:00 p.m. at the Village Office located at 200 Hyde Street, Kalkaska, Michigan 49646.  The purpose of this meeting is to prioritize goals to be considered in the updated Master Plan, which is currently being developed by the Planning Commission in conjunction with the Kalkaska Community Planning Process.

Focus Group Meeting for DDA Plan 5-23-17

Please be advised of a Focus Group meeting on behalf of the Village of Kalkaska Downtown Development Authority. The meeting will be held on Tuesday, May 23, 2017 at 2:00 p.m. at the Village Office located at 200 Hyde Street, Kalkaska, Michigan 49646.  The purpose of this meeting is to prioritize goals to be considered in the updated DDA Plan, which is currently being developed by the DDA in conjunction with the Kalkaska Community Planning Process.

Personnel Committee meeting 5-24-17

Please be advised of a Village Personnel Committee Meeting being held on Wednesday, May 24, 2017 at 5:00 p.m. at the Village Offices located at 200 Hyde Street, Kalkaska, MI 49646 to discuss the adoption of a 457 Plan document with FTJ Fund Choice and other personnel matters.

 

Meter Upgrades-Notice to Village Residents

As part of ongoing water and sewer projects, the Village of Kalkaska will be upgrading its meter system by installing transmitting units to the exterior of customer residences and commercial buildings. This will allow meter reads to be collected remotely and year-round.  Vanguard Utilities, the Village’s water meter contractor, will begin installing these units on May 30, 2017.  They anticipate these installations to be completed in approximately three weeks.

There are a few customers whose water meters are located indoors. In these instances, it may be necessary for the Vanguard representative to enter the premises.

Please contact the Village Office at (231) 258-9191 with any questions. We appreciate your patience during this transition, and look forward to the convenience that this upgrade will bring.

Village Council Minutes 5-8-17

VILLAGE OF KALKASKA

MINUTES OF A REGULAR COUNCIL MEETING HELD ON MONDAY, MAY 8, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646.

CALL TO ORDER/ROLL CALL

President Sieting called the meeting to order at 6:00 p.m.

PRESENT: President Sieting and Trustees Dupuie, Ellis, Kelly, Needham and White.

ABSENT: Trustee Sanborn

STAFF PRESENT:     Scott Yost, Village Manager; Angie Koon, Village Clerk; Denny Corrado, Compliance Officer; Mark Baars, WWTP Supervisor; Glenn Artress, Lieutenant.

PUBLIC PRESENT: Mickey Miller, Ed Tobey, Ann Kirtley, Clyde Johnson and Dan Johnson.

Dan Johnson started with a prayer and President Sieting led with the Pledge of Allegiance.

APPROVAL OF REGULAR AGENDA

Motion by White, second by Needham, to approve the agenda as presented. Motion carried on a voice vote.

CONSENT AGENDA

Motion by Needham, second by Dupuie, to approve as presented. Motion carried on a voice vote.

PUBLIC COMMENT – None

PRESENTATIONS – None

BILLS

Motion by Dupuie, second by White, to approve the bills as presented in the amount of $80,667.66. A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham and White; Nays – None; Absent – Trustee Sanborn.  Motion carried.

REPORTS FROM COUNCIL COMMITTEES

Finance Committee – President Sieting stated the committee reviewed payroll reconciliations, monthly payroll registers, bank reconciliations and journal entries.

REPORTS FROM VILLAGE OFFICERS

POLICE REPORT

The April 2017 report was provided by Lieutenant Artress. Trustee Dupuie questioned the time period for Animal Complaints, which was clarified by Lieutenant Artress.  Artress stated that the National Trout Festival went smoothly with no major incidents.  Artress attributes the minimal complaints to visibility of police officers.

Trustee Needham thanked the Village and Department of Public Safety for their assistance with the Trout Festival. Needham advised that, to her knowledge, the only complaint received from the public was a citizen who received a parking ticket.

CLEAN WATER REPORT

The April 2017 report was provided by Clean Water Plant Supervisor Mark Baars. Baars advised that there have been some problems with grease, which causes issues at the plant.  Baars is working with Compliance Officer Denny Corrado on grease trap inspections in order to resolve these issues.

MANAGER’S REPORT

Manager Yost reported that the Rural Development projects are in progress. These include the replacement of approximately 18,000 feet of water main, and the installation of remote reads for water meters.  Yost stated he and DPW Supervisor Nick Blasko have been spending much time on-site during these projects.

Yost stated the mandatory pre-bid meeting for the SAW Grant was held, with the bid opening taking place on May 17, 2017.

Yost announced the upcoming return of “Movie Night in Kalkaska”, which will be discussed under New Business. Yost stated that volunteers are needed for this endeavor.

Yost stated that the Village is working with the Coast Guard, as they have requested to use the Village airport for weekly training. Yost also pointed out that a Coast Guard helicopter flew over the Trout Festival Youth Parade, which was very well-received.  Yost stated the Coast Guard may be involved in this year’s Airport Fly-In as well.

Yost reported that former Senator Jason Allen recently visited the Village, and was updated on the progress of Village projects.

Yost stated that a severability clause was added to the Trail Consortium Memorandum of Understanding, which will be addressed under New Business.

Yost advised that the Groundbreaking Ceremony for Rural Development projects will be held on May 10, 2017 at 10:00 a.m. at the Trout Monument. Yost also stated that Representative Daire Rendon will hold hours at the Village Office on May 12, 2017 at 12:00 noon.

Yost announced the Law Enforcement Memorial Ceremony, which will take place on May 16, 2017 at 12:00 noon at the Kalkaska County Governmental Center.

Yost stated the Public Works Committee will meet on May 17, 2017 at 4:30 p.m. to open bids for the SAW project.

Yost stated that the Vietnam Moving Wall will be located at Railroad Square from August 17-19, 2018. Yost announced additional upcoming events taking place in the Village:  Railroad Speeder Cars on June 3, 2017; and the Airport Fly-In on June 24, 2017.

PRESIDENT’S REPORT – None

UNFINISHED BUSINESS – None

NEW BUSINESS

Consider Approval of Rural Development Pay Draws for Water and Sewer Projects – Motion by White, second by Needham, to authorize pay draws contingent upon Rural Development approval.  A roll call vote was then taken:  Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly, Needham and White; Nays – None; Absent – Trustee Sanborn. Motion carried.

Consider Amendment to Kalkaska County Trails Consortium Memorandum of Understanding (Adopted March 27, 2017) – Motion by Kelly, second by Dupuie, to approve the Amendment to the Kalkaska County Trails Consortium Memorandum of Understanding.  Motion carried on a voice vote.

Authorize Participation in Kalkaska Movie Night – With the intent of providing low-cost or no-cost entertainment for families in our community, motion by Needham, second by Dupuie, to authorize the Village Manager to work in conjunction with Citizens 4 Kalkaska, and  others as those groups may emerge, in activities pertaining to providing an outdoor “Movie Night in Kalkaska” activity at Railroad Square; and to waive all fees associated with usage of these properties for “Movie Night in Kalkaska”; and, further, to waive fees for vendors who may be invited to participate.  However, vendors must register and be pre-approved by the Village Office.  Additionally, it is recognized funds may be expended for purchase of movie licensing, if required, and for acquisition of equipment to enhance the entertainment experience.  This is intended to be a modification of the Fee Schedule, focused on these activities only, with the goal of providing an incubator atmosphere for these activities.  Donations will be accepted, and placed in the suitable and appropriate existing line items in the Village Parks and Recreation budget.  The Village will exercise oversight authority to accept or reject any entertainment selection or vendor, as it sees fit, in order to insure a family and youth-oriented entertainment experience.  Individuals or groups are encouraged to contact the Village Office to offer services such as selection of entertainment and leisure.

A roll call vote was then taken: Ayes – President Sieting and Trustees Dupuie, Ellis, Kelly and Needham; Nays – None; Abstention – Trustee White; Absent – Trustee Sanborn.  Motion carried.

Discussion took place on the cost of movie licenses. Manager Yost asked for volunteers to assist with Movie Night.

PUBLIC COMMENT

Dan Johnson, Chair of the Kalkaska Memorial Health Center board, thanked the Village for its support and the opportunity to present information on the millage renewal. Johnson announced that the millage renewal was approved overwhelmingly at this month’s election.

Ann Kirtley, who lives near the Kalkaska airport, expressed concern about shooting taking place at the firing range during the day and night. Kirtley asked for clarification on who utilizes the firing range.  Lieutenant Artress stated that the firing range, which is owned by the Village, is used by law enforcement personnel and for CPL class instruction.  Artress advised that there have been no night shoots yet this year as night qualification usually takes place in the fall.  Manager Yost instructed Kirtley to contact Central Dispatch to report any problems.

ADJOURNMENT

With no further business coming before this Council, President Sieting adjourned the meeting at 6:35 p.m.

Recorded By: Angie Koon, Village Clerk

Public Hearing: Amendment to Medical Marijuana Zoning Ordinance 6-1-17

The Kalkaska Village Planning Commission will be holding a Public Hearing on Thursday, June 1, 2017 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear comments on a proposed amendment to the Medical Marijuana Zoning Ordinance (Chapter 152, Section 152.45 of the Code of Ordinances), which was originally adopted on November 9, 2015. A draft of the proposed ordinance amendment will be available for review at the Village Offices.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on June 1, 2017.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Public Hearing: Amendment to Zoning Code 6-1-17

The Kalkaska Village Planning Commission will be holding a Public Hearing on Thursday, June 1, 2017 at 6:00 p.m. in the Council Chambers located at 200 Hyde Street, Kalkaska, Michigan to hear comments on a proposed amendment to the Zoning Code (Chapter 152 of the Code of Ordinances) related to construction standards for accessory buildings. A draft of the proposed ordinance amendment will be available for review at the Village Offices.  Public may appear at the public hearing in person or by counsel.  Written comments may also be submitted, and must be received by 4:00 p.m. in the Village Office on June 1, 2017.  Should you have any questions, please feel free to stop in the Village Office or call 258-9191.

Planning Commission Minutes 5-4-17

VILLAGE OF KALKASKA

PLANNING COMMISSION REGULAR MEETING

MAY 4, 2017

COUNCIL CHAMBERS – 200 HYDE STREET

MINUTES OF THE MEETING

CALL TO ORDER/ROLL CALL

Chair Larsen called the meeting to order at 6:00 p.m.

PRESENT: Chair Larsen, Sieting, Burgin, Baxter, White and Yost.

ABSENT: None

PUBLIC PRESENT: Mickey Miller

Chair Larsen led with the Pledge of Allegiance

APPROVAL OF REGULAR AGENDA

Motion by White, second by Burgin, to approve the agenda as presented. Motion carried on a voice vote.

APPROVAL OF MINUTES

  1. April 6, 2017 Regular Meeting:       Motion by Baxter, second by Burgin to approve as presented. Motion carried on a voice vote.

PRESENTATIONS – None

SITE PLANS REVIEWS – None

COMMITTEE REPORTS

  • Historical District Study Committee: No report. Burgin stated he is still trying to obtain a GIS map from the County.

 

UNFINISHED BUSINESS

  • Schedule Public Hearing on Proposed Amendment to Medical Marijuana Zoning Ordinance: Yost explained that the Village Attorney is working on a re-write of the entire Ordinance, and a draft should be available in the next week. The applicable committee will review prior to Planning Commission public hearing.

 

Motion by White, second by Sieting, to schedule the Public Hearing for the June 1, 2017 regular meeting. Motion carried on a voice vote.

CURRENT BUSINESS

  • Expenditure Report: Motion by Sieting, second by White, to accept as presented. Motion carried on a voice vote.

 

  • Election of Officers: Motion by Burgin, second by Sieting, to re-appoint Larsen as Chair. Motion carried on a voice vote.

 

Motion by Larsen, second by White, to re-appoint Baxter as Vice-Chair. Motion carried on a voice vote.

Motion by Larsen, second by Yost, to appoint Burgin as Secretary. Motion carried on a voice vote.

  • Schedule Public Hearing on Proposed Amendment to Chapter 152 Zoning Code: Motion by White, second by Baxter, to schedule the Public Hearing for the June 1, 2017 regular meeting. Motion carried on a voice vote.

 

PUBLIC COMMENT

Planning Commissioners discussed the future of medical marijuana production pending changes to Federal law.

ADJOURNMENT

Motion by Baxter, second by Burgin, to adjourn. Motion carried on a voice vote.  The meeting was adjourned at 6:25 p.m.

Recorded by: Angie Koon, Village Clerk

DDA Minutes 5-2-17

Village of Kalkaska

Downtown Development Authority

MINUTES OF A REGULAR MEETING HELD ON TUESDAY, APRIL 4, 2017 IN THE VILLAGE COUNCIL CHAMBERS, 200 HYDE STREET, KALKASKA, MICHIGAN, 49646

  1. CALL TO ORDER: The Village of Kalkaska Downtown Development Authority regular meeting was called to order by Chair Zenner at 5:05 P.M.

BOARD MEMBERS PRESENT:  Burgin (Late), Paryani, Sanborn, Coffey, Yost, Sieting, Johnson, Ascione and Zenner

BOARD MEMBERS ABSENT:  None

PUBLIC PRESENT:  Cash Cook (DDA Director) and Gayenell Gentelia (Recording Secretary)

  1. APPROVAL OF AGENDA: Motion by Sieting, second by Sanborn, to approve agenda as presented. All Ayes, motion carried.
  2. APPROVAL OF MINUTES: Motion by Sieting, second by Sanborn, to approve the April 4, 2017 Regular Meeting minutes and the April 26, 2017 Special Meeting minutes as presented. All Ayes, motion carried.
  3. PUBLIC COMMENTS: [Please stand and state your name for the record]
  4. PRESENTATION: None
  5. CORRESPONDENCE: None
  6. COMMITTEE REPORTS
  7.  
    1. DDA Director Update
      1. We just received confirmation of a $4,500 grant for the Farmers Market.
      2. We’re working with the Steam Railroad Institute to bring a color tour train to Kalkaska.
      3. The Rotary Chicken BBQ is going to relocate to Railroad Square. It will be the same weekend as the Fly-In and 4Front Credit Union Concert.
      4. The Library is nearing completion of their preliminary plan for a new building.
      5. I’m working with Venture North and the EDC on two redevelopment projects.
      6. The 131 Corridor Marketing group is making progress toward an organizational plan for the collaborating communities.
      7. The chair is painted and scheduled for lettering.

 

    1. Associate Director Update
      1. 5-to-One will do special Early Childhood Development events at the Farmers’ Market every 1st Tuesday of the month, beginning with June.
      2. Kalkaska Soil Conservation District 2 events at the Farmers’ Market will be a butterfly plant in the June and children’s herb garden in August.
      3. Soil Conservation will be selling Lilac Bushes and Trees at the first Farmers’ Market.
      4. NCT needs to spend $5000 in Kalkaska this year.
      5. Michigan Main Street visit April 5. Discussed application and will be reviewed by committee.
      6. NMC, US Coast Guard, Rocket Club, DNR and Smokey the Bear will be at the Fly-In.
      7. Posted Famers’ Market and Speeder Railcar Events to Radio Station Community Calendars. Also sent a request to local papers and networks to add to their Community Calendars.

 

    1. Projects & Promotions
      1. April 20
      2. Concert and Street Festival music booked.
        1. A couple of more need to be confirmed
        2. Trying to finalize Dunk tank
      3. Calendar of Meeting Dates for locals
      4. Flowers for Streetscape – budget stay the same (appox. 900-950)
        1. Would like brighter flowers than last year.
          1. Moss Roses are hardy
          2. Some flowers don’t do well with wind and traffic through town
          3. Flowers did survive last year
        2. Use Klumpps.
        3. Planting day hopefully the week before Memorial Day.
        4. Motion by Sieting, second by Sanborn, to authorize $1000 to purchase flowers, soil, planting material and order similar variety of flowers as last year. Roll Call vote was taken: Ayes – Coffey, Paryani, Sanborn, Jonson, Sieting, Yost, Zenner and Ascione. Nays – None. Absent – Burgin. Motion Carried.
    2. Farmers’ Market
      1. Mike said there is a potential bus vendor with baked goods & veggies; Cash said Butts & Beans is planning on being in Museum south parking lot. Mike said 11 current vendors and forecasting 14 – 15.
      2. Jody stated Dave McConnell won’t be coming with his blacksmith shop.
      3. Cash said the grant has yet to be approved and will be decided on Monday, May 1.
      4. Cash said the chair needs screw holes filled before painting and Mike O. offered to help.
      5. Conservation District will be present for opening day. Sandy will inquire with Rotary about using chicken suit for a market visual; Caleb will have a cow suit at market opening, Mooooo!
      6. Sandy is aware of a grant reference book and will research.
      7. Lessons: generators were an issue, canopies,
      8. End of Year Potluck, take pictures, Tuesday 10-17-17 following the Tuesday the market closes, time to be determined. Sandy will take charge of the potluck.
      9. Special Events: 5 to 1 Program
      10. Sandy brought up finding a merchandising item for the market. Bags veggie cutters water bottles cutting boards suggested.
    3. Main Street/RRC Committee
      1. Discussed any questions about the RRC Self-Evaluation draft. Decided to contact Dan Leonard, our RRC associate, to schedule time to review Self-Evaluation to make sure it is completed before presenting to Village Manager, DDA Board, Village Council and Planning Commission.
      2. Discussed next steps for Main Street Select Level Application. On April 5 Laura and Lee from Michigan Main Street visited and held two presentations. During their visit we were able to talk to them and discuss what were are currently doing. They gave us the application and explained the expectations of the board. If we move forward and are accepted to the Select Level, the primary focus of the board will be Main Street and the board will be a working board. Before continuing with the application, the committee wanted to reach out to the board and hold a discussion about the presentation. We would like to ask the board about their interest about applying for Select Level. There have been some setbacks with the program which has set us back about 1.5 years. This was the first time Michigan Main Street has been able to visit during their transition. Would the board want to stay in Associate level for the next 1.5 years then make a decision to continue with Michigan Main Street, or begin the application for Select level at this time?
        1. Next steps suggestion boards go to informational training
        2. Training dates:
          1. May 18 – Grand Haven (Main Street in Practice)
          2. July 18 – Owosso (Main Street Basics)
          3. August 17 – Grayling (Main Street in Practice)
        3. Attending in August: Jeff
        4. Should we choose to stay at the Associate Level for another year?
        5. Share the Main Street Power Point with Board Members

 

    1. Design Committee
      1. Met last week
      2. Scott from Wade Trim, presented different design options
      3. Gave input on design options
      4. Brought 3 phases, some similarities, some differences
      5. Suggested which pieces from the different designs to include
      6. Board should see a rendering with the next drawings
      7. Will come back with a design for Information Center
      8. Discussed some phasing we could do for the project(s)
      9. Maybe tie into the Re-Leaf project
      10. What are we going to do for the specific rendering for the Information Center to bring for Rotary Charities Grant Application
        1. Need to put out a proposal for this rendering
        2. Design committee needs to schedule another meeting

 

  1. CURRENT BUSINESS:
  1. Bills: Motion by Sanborn, second by Burgin, to approve payment of bills as presented. A roll call vote was taken: Ayes – Johnson, Sieting, Yost, Sanborn, Ascione, Burgin, Coffey, Paryani and Zenner. Nays – None. Absent –None. Motion carried.

 

  1. Cash Balance Report: Motion by Sieting, second by Coffey, to accept as presented. All Ayes, motion carried.
  2. Revenue Expenditure Report: Motion by Sieting, second by Coffey, to accept Revenue Expenditure Report as presented. All Ayes, motion carried.

 

  1. Board/Employee Responsibility: We put a lot on contracted employees to move forward with little direction from the Board. They have tried to move the board vision forward. It is Board responsibility to provide direction. Concern with them getting out to the community. Too many meeting that are outside the parameters of this board. Are these meetings benefiting the DDA and the direction of the Board? We need to articulate that to our contracted employees and hold them accountable.
    1. We need to focus on exactly what we are here to do:
      1. Core Downtown of the DDA District
      2. Meet the business owners or are in the process of owning the business.
      3. With his business on main street, Sieting talking to these people daily
      4. We need to all be responsible.
    2. If information is available or known, relay it to the Board.
    3. We need to know the needs of the business owners.
    4. Have it be an intended visit.
    5. Contracted employees need to have the Pulse of the Downtown District
    6. Need to let the community know that we have big things going on, while we are informing them of the low hanging fruit (such as Movie Night).
    7. Overview of meetings, less time dedicated to meetings and more time to get to know the business owners.
      1. Start with a list of business owners
      2. Report back
    8. Create a sub-committee with draft performance expectations of Board and Contracted Staff (Sieting, Burgin, Ascione-Chair) to meet after May 15.

 

  1. OLD BUSINESS:
    1. Master Plan Update
      1. Focus Group meeting on May 23 and progress from there

 

  1. FOR YOUR INFORMATION: None
    1. Vote today
    2. Movie Night at Railroad Square
      1. Stringing a cable to hang the screen between 2 poles (distance is too great)
      2. Sink two 6X6 posts on the ground
      3. Behind Railroad Square
      4. Equipment is getting prepared
      5. Partnering with Citizens 4 Kalkaska
      6. Approaching Council on Monday
      7. Eliminate Fee Schedule for any partners in putting together Movie Night

 

  1. ADJOURN: Meeting adjourned at 6:43 PM by Chair Zenner.

Next Meeting – June 6, 2017 @ 5:00 p.m.

Recording Secretary: Gayenell Gentelia